Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 089252/S 000-2026
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Global bid

F02: Contract notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Scottish Prison Service

Postal address: One Lochside, 1 Lochside Avenue
Town: Edinburgh
Region: Edinburgh, City of
Postal code: EH12 9DJ
Country: United Kingdom

Contact Person: Jenny Nairn
Telephone: +44 1313303778
Email: Jennifer.Nairn@prisons.gov.scot

Internet addresses

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Tenders or requests to participate must be submitted
Electronically
via

I.4) Type of the contracting authority
National or federal agency/office

I.5) Main activity
Public order and safety

II) Object
II.1.1) Title
SPS-02319 Prisoner Records 2 (PR2) – Technical Change
Reference number: SPS-02319

II.1.2) CPV Codes
Main CPV code
72222300

II.1.3) Type of contract
Services

II.1.4) Short description
SPS is undertaking a strategic technology modernisation project to migrate the PR2 system from a legacy Oracle Forms and Reports platform, operating on an Oracle database, to a modern, modular, opensource technology stack deployed within a secure Cloud environment. This project shall include the migration and on-going support and maintenance for the duration of the Contract Term.
The Contract Term shall be 7 years (not including implementation which shall be limited to a maximum of 18 months) with the option to extend by up to an additional 6 years.

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV codes
48000000
48900000
72000000
72200000
72222300

II.2.3) Place of performance
NUTS code
UKM – SCOTLAND

II.2.4) Description of the procurement
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

II.2.5) Award Criteria
Quality
Name: Quality
Weighting: 65

Price
Weighting: 35

II.2.7) Contract dates (estimated)
Duration in days
2520
This contract is subject to renewal
Yes
Description of renewals
This contract may be extended by any number of periods up to a maximum of six (6) years

II.2.11) Information about options
Options: No

III) Legal, economic, financial and technical information
III.1) Conditions for participation

III.1.2) Economic and financial standing
List and brief description of selection criteria
Financial information will be evaluated as Pass or Fail using turnover as a percentage of SPS business, the ratio between assets and liabilities, interest cover, gross margin and operating margin.
– Assessment will reflect SPS’s consideration that there are no adverse financial factors noted and the bidder assessed as a low or acceptable level of commercial risk for SPS – (Pass).
– Where, in the view of the SPS the bidder has insufficient financial or economic resources to undertake a contract of this scale and/or the bidder’s financial position is likely to put the contract at risk should they be awarded the contract, the SPS reserves the right to exclude (Fail) an organisation from the tender stage.
– Failure to provide the requested financial information will result in a Fail.
Minimum level(s) of standards possibly required
Employer’s (Compulsory) Liability: in accordance with any legal requirements for the time being in force
Public and Product Liability: 10million GBP
Professional Indemnity: 10million GBP

III.2) Conditions related to the contract

III.2.2) Contract performance conditions
As stated in the procurement documents

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes

IV.2) Administrative information

IV.2.2) Tender submission deadline
2026-11-02 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

IV.2.5) Scheduled date for start of award procedures
2026-11-02 12:00

IV.2.7) Conditions for opening of tenders
Date: 2026-11-02 12:00

VI) Complementary information
VI.1) Information about recurrence
This is a recurrent procurement
No

VI.3) Additional information
The Supplier shall possess the following accreditations as a minimum:
– International Standard for Quality Management Systems ISO90001;
– Information Security Management (ISO27001);
– Software coding to ISO 25010; and
– Cyber Essentials (required). Plus (desired).
The Supplier or their selected host provider shall possess the following accreditations as a minimum:
-Security controls tailored to cloud services ISO27017; and
-Personal Data in the Cloud Security (ISO27018).
It is preferrable the Supplier has the following accreditations or, as a minimum, have and demonstrate processes in place that align with them:
– IT Service Management (ISO20000).
If the Supplier uses a third-party public cloud provider as part of the solution, then the public cloud provider shall also possess the above accreditations
The Supplier shall ensure they are Web Content Accessibility Guidelines (WCAG) 2.2 compliant or working towards it.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32805. For more information see:
A sub-contract clause has been included in this contract. For more information see:
Community benefits are included in this requirement. For more information see:
A summary of the expected community benefits has been provided as follows:
As stated in the procurement documents (Question 2.15 Sustainable Procurement Duty)
(SC Ref:843517)

VI.4) Procedures for review
VI.4.1) Review body
Official name
Edinburgh Sherriff Court
Postal address: 27 Chambers St
Town: Edinburgh
Postal code: EH1 1LB
Country: United Kingdom

VI.5) Date of dispatch of this notice
2026-09-21 14:54