Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 081935/S 000-2026
Nature of contract: Supply contract
Procedure: Not specified
Regulation of procurement: Not applicable
Type of bid required: Global bid

UKPGA UK4: Tender Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Police Service of Northern Ireland
National registration number: PJGZ-5912-BTWQ

Postal address: Police Headquarters, Brooklyn, 65 Knock Road
Town: Belfast
Postal code: BT5 6LE
Country: United Kingdom

Email: Justice.CPD@finance-ni.gov.uk

Internet address

I.3) Communication
Tenders or requests to participate must be submitted
Electronically
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL

I.4) Type of the contracting authority
Public authority – central government

Procuring Entity
CPD – Supplies & Services Division
Construction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
Postal address: Clare House, 303 Airport Road West
Town: BELFAST
Postal code: BT3 9ED
Country: United Kingdom

Email: Justice.CPD@finance-ni.gov.uk

II) Object
II.1.1) Title
ID 6152874 – PSNI – Managed Uniform Service
Reference number: ID 6152874

II.1.3) Type of contract
Supplies

II.1.4) Short description
The Police Service of Northern Ireland (PSNI) seeks to appoint an experienced Supplier for the provision of a comprehensive Managed Uniform Service (MUS). The appointed Supplier must be capable of integrating and managing the PSNI end-to-end Uniform solution, underpinned by the consistent, uninterrupted supply of a wide range of diverse Uniform product through professionally controlled, socially responsible, ethical and environmentally sustainable supply chains. All aspects of the Supply Chain are included: 1. Sourcing of garments, raw materials, and ready-made parts where applicable, e.g. fastenings. 2. Planning and managing the production of standard and made-to-measure uniform items to agreed specifications. 3. Bulk transport of uniform items from manufacturing go to the supplier for quality checking and storage and then onto PSNI sites as and when required. 4. Secure storage of uniform to fulfil scheduled and reactive orders. 5. Picking and packing of uniform for delivery. 6. Management of stock levels to fulfil requirements. 7. Absorption of existing stock into stockholding. 8. Logistics. 9. Collection and return of incorrect/rejected orders. 10. Robust quality control and assurance. 11. Provision of a robust Account Management support structure

II.1.7) Total value of the procurement
Value (including VAT)
12,000,000
Value (excluding VAT)
10,000,000
Currency
GBP

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV codes
18100000
35113400
35811200

II.2.3) Place of performance
NUTS code
UKN – NORTHERN IRELAND

II.2.5) Award Criteria
Quality
Name: AC1 Implementation and Transition of Managed Uniform Services
Weighting: 10.5

Quality
Name: AC2 Service Delivery – Product Supply
Weighting: 16.8

Quality
Name: AC3 Service Delivery – Uniform Services
Weighting: 12.6

Quality
Name: AC4 Supply Chain Management and Business Continuity
Weighting: 9.8

Quality
Name: AC5 Contract Management and Communication
Weighting: 9.8

Quality
Name: AC6 Social Value
Weighting: 10.5

Price
Name: AC7 Price
Weighting: 30

II.2.6) Estimated Value
Value (excluding VAT)
10,000,000
Currency
GBP

II.2.7) Contract dates (estimated)
Start
2027-07-01 00:00
End
2032-06-30 23:59
Duration
5 years
Possible extension
2037-06-30 23:59
Extended duration
10 years
This contract is subject to renewal
Yes
Description of renewals
The Contract will comprise of an initial period of 5 years with two optional extension periods. The first optional extension will comprise of 3 years, and second optional extension comprising of 2 years. The total Contract duration will be 10 years.

III) Legal, economic, financial and technical information
III.1) Conditions for participation

III.1.3) Technical and professional ability
Additional technical selection criteria
As per Tender documentation.

III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
As per Tender documentation.
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes

IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
The Contracting Authority is using the Competitive Flexible Procedure under the Procurement Act 2023. Suppliers will be required to submit an initial tender and Conditions of Participation response. The Authority will assess exclusion and debarment status and may disregard non-compliant tenders. The Authority reserves the right to award the contract on the basis of initial tenders without further stages. Where considered necessary, the Authority may conduct dialogue with tenderers to clarify and refine proposals before inviting final tenders. Final tenders (if required) will be evaluated in accordance with the published award criteria to identify the Most Advantageous Tender (MAT). The preferred tenderer will be subject to due diligence and any required security verification prior to contract award.

IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-09-15 15:00
Estimated award decision date
2027-01-01 23:59

IV.2.2) Tender submission deadline
2026-09-23 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI) Complementary information
Link to source/bidding documents

Conflicts assessment prepared/revised
Yes
Risk details
The Contracting Authority reserves the right to hold additional rounds of negotiation / dialogue with tenderers; to require the submission of any further or additional information or tender submissions; to award the Contract following the submission of initial tenders and/or to down-select tenderers at specified points in the process. For the avoidance of doubt, final tenders will not be subject to any negotiation with the Contracting Authority (however, they may be subject to clarification, if required, at the Contracting Authority’s absolute discretion). The Contracting Authority reserves the right: to reject any or all PSQ or tender responses and to cancel or withdraw the procurement process at any stage; to award a contract without prior notice; to change the basis of, the procedure and the timescales set out or referred to in the procurement documents; to require a tenderer to clarify its PSQ or tender response in writing and/or provide additional information; to terminate the procurement process; and/or to amend the terms and conditions of the PSQ or tender evaluation process or negotiation process in line with section 31 of the Procurement Act 2023.
Suppliers should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.
VI.1) Information about recurrence
This is a recurrent procurement
Yes

VI.5) Date of dispatch of this notice
2026-08-27 16:29