Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 091704/S 000-2026
Nature of contract: Service contract
Procedure: Not specified
Regulation of procurement: Not applicable
Type of bid required: Global bid

UKPGA UK4: Tender Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Milford Haven Port Authority
National registration number: PHJC-6674-PRDN

Postal address: Gorsewood Drive
Town: Pembrokeshire
Region: South West Wales
Postal code: SA73 3EP
Country: United Kingdom

Contact Person: Joanne Rogers
Telephone: 01646 696100
Email: tender@mhpa.co.uk

Internet address

I.3) Communication
Tenders or requests to participate must be submitted
Electronically
Please submit tenders via Sell2wales post-box

I.4) Type of the contracting authority
Private utility

II) Object
II.1.1) Title
Public Affairs and Crisis Communication Support
Reference number: ocds-h6vhtk-077c1d

II.1.3) Type of contract
Services
Special regime
Utilities

II.1.4) Short description
The Port of Milford Haven is seeking to appoint an experienced agency partner to provide strategic public affairs and crisis communications support.
The full suite of Tender documents can be accessed via the link:

II.1.7) Total value of the procurement
Value (including VAT)
350,000
Value (excluding VAT)
165,000
Currency
GBP

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV code
79416000

II.2.3) Place of performance
NUTS code
UK – United Kingdom

II.2.5) Award Criteria
Highest precedence first unless weighted otherwise
Quality
Name: Written Quality Evaluation
Weighting: 25.0

Quality
Name: Presentation Stage
Weighting: 25.0

Price
Name: Commercial Submission
Weighting: 50.0

II.2.6) Estimated Value
Value (excluding VAT)
165,000
Currency
GBP

II.2.7) Contract dates (estimated)
Start
2026-12-14 00:00
End
2030-01-01 23:59
Duration
3 years 19 days
Possible extension
2032-01-01 23:59
Extended duration
5 years 19 days
This contract is subject to renewal
Yes
Description of renewals
Contract duration:
Initial term: 3 years
Extension option: 1 year
Extension option: 1 year

II.2.11) Information about options
Options: Yes
Description of options
Optional Call-off Services as listed within the Tender.

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

III.1.3) Technical and professional ability
Additional technical selection criteria
Included within the tender.

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes

IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
The procurement will comprise the following stages:
Assessment of mandatory pass/fail requirements.
Evaluation of written quality submissions.
Evaluation of commercial submissions.
Following evaluation of the written quality and commercial submissions, PoMH may shortlist Tenderers to participate in the Presentation Stage. Shortlisting will be based on the interim evaluation scores achieved during the written quality and commercial evaluation stages.
Presentation interviews with shortlisted Tenderers.

IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-10-19 12:00
Estimated award decision date
2026-12-04 23:59

IV.2.2) Tender submission deadline
2026-10-26 09:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI) Complementary information
Link to source/bidding documents

Conflicts assessment prepared/revised
Yes

VI.5) Date of dispatch of this notice
2026-09-29 10:40