Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 088776/S 000-2026
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Global bid

F02: Contract notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Scottish Prison Service

Postal address: One Lochside, 1 Lochside Avenue
Town: Edinburgh
Region: United Kingdom
Postal code: EH12 9DJ
Country: United Kingdom

Contact Person: Catharine Dempsey
Telephone: +44 1313303572
Email: catharine.dempsey@prisons.gov.scot

Internet addresses

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Tenders or requests to participate must be submitted
Electronically
via

I.4) Type of the contracting authority
National or federal agency/office

I.5) Main activity
Public order and safety

II) Object
II.1.1) Title
SPS-02223 Fully Managed Vending Services for SPS
Reference number: SPS-02223

II.1.2) CPV Codes
Main CPV code
42933000

II.1.3) Type of contract
Supplies

II.1.4) Short description
The SPS provides a fully managed vending service across its entire estate. This service offers staff and visitors convenient access to a range of refreshments, including hot drinks, cold drinks, snacks, and confectionery. In addition, sites can opt to include fresh‑food vending machines where required. All vending provision is aligned with the NHS Healthy Living Award criteria, ensuring healthier choices are available and promoted.
The appointed supplier is responsible for the full operation of each machine. This includes:
-Regular stocking and replenishment of products;
-Routine cleaning and hygiene maintenance;
-Technical upkeep, repairs, and general maintenance; and
-Service visits at a frequency agreed with each individual site.

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.3) Place of performance
NUTS code
UKM – SCOTLAND
Main site or place of performance
-14 publicly operated prisons across Scotland.
-two Community Custody Units (Glasgow & Dundee),
-HQ (Edinburgh)
-SPS College (Falkirk),
-Central Stores facility (Fauldhouse)

II.2.4) Description of the procurement
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

II.2.5) Award Criteria
Quality
Name: Technical
Weighting: 30

Price
Weighting: 70

II.2.7) Contract dates (estimated)
Duration in days
1440
This contract is subject to renewal
Yes
Description of renewals
36

II.2.11) Information about options
Options: No

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes

IV.2) Administrative information

IV.2.2) Tender submission deadline
2026-10-20 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

IV.2.5) Scheduled date for start of award procedures
2026-10-20 14:00

IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in days
60
from the date stated for receipt of tender

IV.2.7) Conditions for opening of tenders
Date: 2026-10-20 14:00

VI) Complementary information
VI.1) Information about recurrence
This is a recurrent procurement
Yes
Estimated timing for further notices to be published
July 2033

VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32633. For more information see:
(SC Ref:843459)

VI.4) Procedures for review
VI.4.1) Review body
Official name
Edinburgh Sheriff Court
Town: Edinburgh
Postal code: EH1 1LB
Country: United Kingdom

VI.5) Date of dispatch of this notice
2026-09-18 15:05