Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 083695/S 000-2026
Nature of contract: Service contract
Procedure: Not specified
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK2: Preliminary Market Engagement Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Defence Equipment and Support
National registration number: PVRL-5831-GLMM

Postal address: MOD Abbey Wood
Town: Bristol
Region: Bath and North East Somerset, North Somerset and South Gloucestershire
Postal code: BS34 8JH
Country: United Kingdom

Email: meg.graham@babcockinternational.com

I.4) Type of the contracting authority
Public authority – central government

Procuring Entity
Babcock Land Defence Limited
Babcock Land Defence Limited, Acting in Capacity as Procurement Agent for the UK MOD.
Postal address: Babcock Technology Centre Bristol, Stoke Gifford
Town: Bristol
Region: Bath and North East Somerset, North Somerset and South Gloucestershire
Postal code: BS16 1EJ
Country: United Kingdom

Contact Person: Meg Graham
Email: meg.graham@babcockinternational.com

II) Object
II.1.1) Title
Phoenix 3 Quoted Rental Framework: Transport Services
Reference number: ocds-h6vhtk-06a6dd

II.1.3) Type of contract
Services
Special regime
DefenceSecurity

II.1.4) Short description
Babcock Land Defence Limited, acting in capacity as Agent for the UK Ministry of Defence (MOD) under project Phoenix 3 are seeking to establish and operationalise a new Quoted Rental Framework Agreement (Transport Services).
The intended new Defence and Security Open Framework requires the provision of the following vehicle types for operations within the UK;
Coach with driver
Coach self-drive
Freight vehicles with driver
Freight vehicles self-drive
Taxi, Chauffeur, and Medical Taxi with driver.
These services will be required to support the Authority’s White Fleet and their associated operations.
The opportunity to bid for incumbency on the framework is open to SMEs across the UK.

II.1.5) Estimated Total Value
Value (including VAT)
174,000,000
Value (excluding VAT)
145,000,000
Currency
GBP

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV codes
60120000
60172000
63521000
79998000

II.2.7) Contract dates (estimated)
Start
2027-03-01 00:00
End
2035-03-04 23:59
Duration
8 years 4 days

II.3) Estimated date of publication of contract notice
2026-10-19 23:59

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

IV) Procedure
IV.1) Description

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement

VI) Complementary information
Link to source/bidding documents

VI.5) Date of dispatch of this notice
2026-09-04 08:19

VI.6) Engagement information
Engagement deadline
2026-09-16 23:59
Engagement process description
Babcock Land Defence Limited, acting as Agent for the UK Ministry of Defence (MOD) under Project Phoenix, would like to invite suppliers to participate in Preliminary Market Engagement (PME) for our upcoming Quoted Rental Requirement.
The requirement represents a significant opportunity for suppliers to provide flexible vehicle rental solutions in support of the MOD’s White Fleet operations. The requirement is expected to cover a broad range of vehicle categories, including standard and specialist vehicles, with demand driven by short-term operational requirements, surge activity, and temporary fleet replacement needs. Suppliers will be invited to contribute market insight and propose solutions that deliver availability, responsiveness, value for money, and nationwide coverage.
We would like to invite you to attend a Preliminary Market Engagement Session on Monday 14th September at 12:00 hrs. The purpose of the engagement is to provide an overview of the requirement, outline the proposed procurement strategy and rules of engagement, and discuss the key commercial and operational considerations associated with the service. The session will also provide suppliers with an opportunity to ask any questions they may have.
Participation in this engagement exercise is intended to promote early market awareness and facilitate open dialogue with potential suppliers ahead of the formal procurement process.
Prospective bidders will be required to complete a survey for which the deadline is the 16th September at 5pm GMT.
To receive joining instructions and further details of the survey (Request for Information) and requirement, please contact Thomas.drysdale@babcockinternational.com at the earliest opportunity.
The deadline to sign up for the Preliminary Market Engagement Session is Friday 11th September at 5pm GMT.