Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 075644/S 000-2026
Nature of contract: Service contract
Procedure: Not specified
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK1: Pipeline Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Ministry of Defence
National registration number: PHVX-4316-ZVGZ

Postal address: HQ BFPO, RAF Northolt, West End Road
Town: Ruislip, Middlesex
Region: Harrow and Hillingdon
Postal code: HA4 6DQ
Country: United Kingdom

Contact Person: Jenny Price
Email: jenny.price624@mod.gov.uk

Internet address

I.4) Type of the contracting authority
Public authority – central government

II) Object
II.1.1) Title
Provision of Worldwide Conveyance Services of HM Forces Mail
Reference number: 715913500

II.1.3) Type of contract
Services

II.1.4) Short description
Description of Requirement
The Ministry of Defence, acting through the British Forces Post Office (BFPO), intends to procure a comprehensive global mail conveyance service to support the delivery and return of Forces mail and courier services worldwide.
BFPO’s mission is to provide an efficient, effective and resilient postal and courier service in order to sustain the fighting power of UK Armed Forces worldwide. BFPO delivers postal services to Service Personnel, Defence Civil Servants and entitled family members located across the globe through a combination of military and commercial transportation networks.
The Authority is considering a requirement that may include some or all of the following service elements:
Scheduled Worldwide Mail Conveyance
International inbound and outbound mail conveyance services.
Freight forwarding through commercial air carriers and express courier networks.
Customs management and associated documentation.
Provision of tracking and tracing services.
Non-Scheduled (Ad Hoc) Worldwide Mail Conveyance
Urgent and operational mail movements.
Support to HM Ships and deployed military operations.
Flexible worldwide collection and delivery capability.
Airport Road Trunking
Routine movement of mail between BFPO Headquarters and designated airport cargo facilities.
Handling, storage and secure transportation of military mail consignments.
UK Road Trunking
Collection and delivery services between BFPO, Royal Mail facilities, RAF Brize Norton and other Defence locations.
Provision of suitable vehicles, drivers and associated operational support.
Witness Loading and Specialist Freight Forwarding Services
Support for secure international movement of designated consignments.
Airport handling and customs liaison activities.
Entry Summary Declaration (ENS) Filing Services
Submission and management of customs declarations and associated regulatory requirements.
Support for BFPO requirements relating to the movement of mail into EU territories.
Key Requirements
Potential suppliers should be capable of demonstrating:
Proven experience in international freight forwarding, mail conveyance or logistics services.
Access to worldwide transportation networks.
Appropriate aviation, freight forwarding and customs accreditations.
Robust track and trace capabilities.
Ability to operate within secure and sensitive government environments.
Compliance with all applicable UK transport, customs, security and health and safety legislation.
Business continuity and resilience arrangements capable of supporting operational military requirements.
Experience supporting public sector or defence customers is desirable.
Market Engagement
The Authority intends to undertake market engagement activities with interested suppliers prior to commencing the formal procurement. These activities may include Requests for Information (RFI), supplier engagement events, one-to-one discussions and industry briefings.
Information gathered through market engagement will be used to inform the final procurement strategy, requirements, lotting structure and commercial approach.
Participation in pre-market engagement activities will not confer any advantage or disadvantage in any subsequent procurement process.
Procurement Act 2023
The Authority intends to conduct any future procurement in accordance with the Procurement Act 2023 and associated regulations.
Further information, including any Preliminary Market Engagement Notice (UK2), Tender Notice (UK4) and procurement documentation, will be published on the Central Digital Platform at the appropriate time.
Additional Information
This Pipeline Notice is issued for information and procurement planning purposes only and does not commit the Authority to commence any procurement or enter into any contractual arrangement.
The scope, procurement timetable, contract structure and estimated value remain subject to business approvals, funding and further development of the requirement.
Contract Locations – Please note that although United Kingdom has been selected, this does not rule out Suppliers that are not based in United Kingdom.

II.1.5) Estimated Total Value
Value (including VAT)
14,472,000
Value (excluding VAT)
12,060,000
Currency
GBP

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV codes
60112000
60161000
60411000
60421000
64111000
64113000
64114000
64121000
64121200

II.2.3) Place of performance
NUTS code
UK – United Kingdom

II.2.7) Contract dates (estimated)
Start
2027-04-01 00:00
End
2029-03-31 23:59
Duration
2 years
Possible extension
2031-03-31 23:59
Extended duration
4 years
This contract is subject to renewal
Yes

II.3) Estimated date of publication of contract notice
2026-10-09 23:59

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

VI) Complementary information
Link to source/bidding documents

VI.5) Date of dispatch of this notice
2026-08-10 11:41