Defence Online

Type of document: Contract Notice
Country: United Kingdom
Nature of contract: Public works contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Global bid

102: Site Notice – Website Contract Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Scottish Prison Service

Postal address: One Lochside, 1 Lochside Avenue
Town: Edinburgh
Region: Edinburgh, City of
Postal code: EH12 9DJ

Contact Person: Shirley-ann Whyte
Telephone: +44 1313303870
Email: shirley-ann.whyte@prisons.gov.scot

Internet address

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Tenders or requests to participate must be submitted
Electronically
via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

I.4) Type of the contracting authority
Other type

I.5) Main activity
Public order and safety

II) Object
II.1.1) Title
SPS-11013 Replacement Smoke Ventilation at HMP Edinburgh and HMP & YOI Polmont
Reference number: SPS-11013

II.1.2) CPV Codes
Main CPV code
45331210

II.1.3) Type of contract
Works

II.1.4) Short description
The Scottish Prison Service (SPS) invites quotations from suitably qualified and experienced contractors for the supply, installation, commissioning and testing of replacement Roof Light Smoke Ventilation Systems at HMP Edinburgh and HMP & YOI Polmont.
The existing smoke ventilation systems at both sites have been assessed as beyond economic repair. The actuators that control the opening and closing of the roof light vents are no longer available on the open market, making like-for-like component replacement impossible. As a result, all three units are currently non-operational, presenting a potential risk to life and a risk of non-compliance with current fire safety legislation.

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV codes
42520000
45331200
45331210

II.2.3) Place of performance
NUTS code
UKM – SCOTLAND
Main site or place of performance
HMP Edinburgh, Edinburgh
HMP & YOI Polmont, Nr Falkirk

II.2.4) Description of the procurement
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, a Request For Quotation (RFQ) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the RFQ.. Tender documents can be found in PCS-T

II.2.7) Contract dates (estimated)
Start
2026-10-19 01:00
End
2026-11-06 00:00
Duration
18 days
This contract is subject to renewal
No

II.2.11) Information about options
Options: No

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes

IV.2) Administrative information

IV.2.2) Tender submission deadline
2026-09-02 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

IV.2.5) Scheduled date for start of award procedures
2026-09-02 15:00

IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until
2026-11-02 00:00

IV.2.7) Conditions for opening of tenders
Date: 2026-09-02 15:00

VI) Complementary information
Link to source/bidding documents

VI.1) Information about recurrence
This is a recurrent procurement
No

VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used

VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at
(SC Ref:839383)

VI.4) Procedures for review
VI.4.1) Review body
Official name
Edinburgh Sheriff Court
Postal address: 27 Chambers Street
Town: EDINBURGH
Postal code: EH1 1LB

Telephone: +44 1312252525

VI.5) Date of dispatch of this notice
2026-08-05 01:00