Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 065669/S 000-2026
Nature of contract: Service contract
Procedure: Not specified
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK4: Tender Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Defence Equipment and Support
National registration number: PVRL-5831-GLMM

Postal address: MOD Abbey Wood
Town: Bristol
Region: Bath and North East Somerset, North Somerset and South Gloucestershire
Postal code: BS34 8JH
Country: United Kingdom

Contact Person: Ryan Ground
Email: Ryan.Ground100@mod.gov.uk

Internet address

I.3) Communication
Tenders or requests to participate must be submitted
Electronically
via
All Tender Submissions, Clarification Questions or General Communications must be progressed through the Defence Sourcing Portal (DSP).

I.4) Type of the contracting authority
Public authority – central government

II) Object
II.1.1) Title
UK4 – Lancaster Radiators: Manufacture and In-Service Support
Reference number: 715850546

II.1.3) Type of contract
Services

II.1.4) Short description
The Authority intends to procure a supplier with design capability, to manufacture, test, and deliver replacement coolant radiators for the Battle of Britain Memorial Flight (BBMF) Lancaster aircraft (PA474), together with associated technical documentation, certification, and in service support.
The requirement comprises of replicating the original design standard , using modern day equivilance where necessary, to enable the production of six (6) replacement radiators, including two (2) spares, using a “design from pattern part” approach due to the absence of original drawings. The replacement units must be airworthy, compliant with Military Aviation Authority (MAA) regulatory requirements, and demonstrate equivalence in fit, form, and function to the existing.
The contractor will be responsible for:
Substantiation, qualification, and production of the radiators.
Provision of production drawings, design rationale, testing (e.g. pressure, fatigue, NDT), and a Declaration of Design & Performance.
Manufacture and delivery of all units in accordance with an agreed schedule as per negotiations
Supply of Special to Type Containers for transport and storage of each
Provision of certification (e.g. Certificates of Conformity) and compliance with quality standards (e.g. ISO 9001/AS9100 or equivalent)
Delivery of in service support artefacts, including a Bill of Materials, Initial Provisioning List, maintenance documentation, and recommended tooling and consumables to support continued airworthiness to an Out of Service Date of 2035 (with potential extension to 2040).
All goods are to be delivered to RAF Coningsby, UK, and must integrate seamlessly with the existing aircraft systems and coolant specifications.

II.1.7) Total value of the procurement
Value (including VAT)
1,800,000
Value (excluding VAT)
1,500,000
Currency
GBP

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV code
50211100

II.2.5) Award Criteria
Quality
Name: Technical
Weighting: 50

Quality
Name: Social Value
Weighting: 10

Price
Name: Price
Weighting: 40

II.2.6) Estimated Value
Value (excluding VAT)
1,500,000
Currency
GBP

II.2.7) Contract dates (estimated)
Start
2027-01-04 00:00
End
2029-01-03 23:59
Duration
2 years
Possible extension
2030-01-03 23:59
Extended duration
3 years
This contract is subject to renewal
Yes
Description of renewals
An extension year mechanism has been built within the Contract.

II.2.11) Information about options
Options: Yes
Description of options
Options included for additional in scope services.

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)

III.1.3) Technical and professional ability
Additional technical selection criteria
Conditions of Participation are detailed in the ITT Pack

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure

IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
Following completion of the Tender Evaluation (where bids are assessed against the commercial and technical evaluation criteria), the highest-ranked Tenderer based on the published award criteria will be declared the “Preferred Bidder”. The Authority intends to undertake a period of post-tender negotiations exclusively with the preferred bidder. Post-tender negotiation will be used to clarify and refine where appropriate the Tender submission in order to confirm Value For Money (VFM) and ensure full alignment with the Authority’s requirements.

IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-08-14 17:00
Estimated award decision date
2026-11-03 23:59

IV.2.2) Tender submission deadline
2026-08-21 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI) Complementary information
Link to source/bidding documents

Conflicts assessment prepared/revised
Yes

VI.5) Date of dispatch of this notice
2026-07-13 14:41