Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 057969/S 000-2026
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Global bid

F02: Contract notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Scottish Police Authority

Postal address: 2 French Street, Dalmarnock
Town: Glasgow
Region: SCOTLAND
Postal code: G40 4EH
Country: United Kingdom

Contact Person: Jamie Sibley
Telephone: +44 3004258083
Email: jamie.sibley@scotland.police.uk

Internet addresses

I.2) Information about joint procurement
The contract involves joint procurement

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Tenders or requests to participate must be submitted
Electronically
via

I.4) Type of the contracting authority
Body governed by public law

I.5) Main activity
Public order and safety

II) Object
II.1.1) Title
Provision of a Managed Service for Recovery, Storage and Disposal of Vehicles and Other Items
Reference number: PROC-25-2997

II.1.2) CPV Codes
Main CPV code
50118110

II.1.3) Type of contract
Services

II.1.4) Short description
The service required to be undertaken by the Contractor is to ensure that vehicle recovery, storage and disposal is undertaken with speed,
dignity, sensitivity and professionalism.
The Contractor will provide a 24-hour, 365 days a year (366 in a leap year) ‘one call’ message switching system and subsequent recovery
service. The Contractor will be responsible for providing suitable resources to achieve a fast, efficient recovery from the scene. Police
Scotland will pass to the Contractor’s Call-Handler the essential details of any incident with location, vehicle(s) involved (including owner
details) and the reason for the recovery.
The Contractor will provide sufficient Recovery Operators to be able to attend the scene of a recovery anywhere in the Force area normally
within 30 minutes in respect of light vehicle recovery and one hour for heavy vehicle recoveries of being notified unless there are
exceptional circumstances causing a delay, e.g. severe weather conditions or geographical area.
The Contractor shall ensure the appointed Recovery Operators carry out the requirements of the Scheme with due diligence and in a
professional and workmanlike manner, carry out recovery and parking, using materials and workmanship which comply with the Contract
Standard conditions of approval regulating the Scheme or as subsequently amended by the Police and in accordance with all statutory
provisions, including all appropriate Acts of Parliament and Statutory Regulations.
An undertaking is required that all vehicles recovered under the terms of the Contract will be contained in a secure compound or storage
building at all times unless vehicles are required for examination in which case they will be required to be secured under cover.

II.1.5) Estimated Total Value
Value (excluding VAT)
1,050,000
Currency
GBP

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV code
50118110

II.2.3) Place of performance
NUTS code
UKM – SCOTLAND
Main site or place of performance
All Scotland

II.2.4) Description of the procurement
Provision of a Managed Service for Recovery, Storage and Disposal of Vehicles and Other Items

II.2.5) Award Criteria
Quality
Name: Technical
Weighting: 70

Price
Weighting: 30

II.2.7) Contract dates (estimated)
Duration in days
1800
This contract is subject to renewal
Yes
Description of renewals
Renewal prior to end of contract

II.2.11) Information about options
Options: No

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
ESPD Question 4A.1 Trade Registers
It is a requirement of this tender that if the Tenderer is UK based they must hold a valid registration with Companies House. Where the
Tenderer is UK based but not registered at Companies House they must be able to verify to the SPA’s satisfaction that they are trading
from the address provided in the tender and under the company name given.
Tenderers within the UK must confirm if they are registered under Companies House within this question.
If the Tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as
described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
ESPD Question 4A.2 Authorisation/Membership
Where it is required, within a Tenderer’s country of establishment they must confirm which authorisation or memberships of the relevant
organisation(s) are required in order to perform this service.

III.1.2) Economic and financial standing
List and brief description of selection criteria
It is a requirement of this Contract that Tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded
Contract, indicated below:
ESPD Question 4B5 Insurances
Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Tenderers
may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy
numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.
Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to
provide a copy of their current Public Liability Insurance certificate.
Motor Vehicle Insurance = Minimum Third Party Motor Vehicle Liability in respect of any motor vehicle or plated plant used.
Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one
incident and annual aggregate caps and the excesses under the policies.
ESPD Question 4B6 Financial Standing:
The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the
assessment of the Tenderer’s economic and financial standing. Tenders are asked to provide their company number within the ESPD to
allow the Authority to access a Credit Safe Report.
Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a
company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business
failure, the submission will not be considered further.
If you are successful in the award of this contract and your risk failure rating falls below 30 then the SPA reserve the right to remove you
from this contract. It is the Contractor’s responsibility to ensure that the information held by Credit Safe is accurate and up to date.
For the avoidance of doubt, the SPA will request a report from Credit Safe following the closing date for the receipt of the Tenders to
ensure that the most up to date information is used. Where you are not registered on credit safe e.g. charitable organisations or new start
companies/ Sole Traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider
abbreviated accounts along with bankers references etc.
Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe
and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date – failure to do so will result in
rejection of your submission.
IMPORTANT NOTE: This requirement is not applicable to Sole Traders/ Charities. Sole Traders/ Charities may be required to provide a
bankers reference if successful.

III.1.3) Technical and professional ability
List and brief description of selection criteria
Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within
the tender documents.
The below requirements will be requested during the tender process:
ESPD Question 4C.1.2 Technical and Professional Ability
With reference to the nature and details of the services that are the subject matter of this tender, 2 relevant examples are to be provided of
the services undertaken by the Tenderer in the last 3 years. You must describe in sufficient detail the required experience in terms of the
specific services, the number of required examples, the minimum duration of experience e.g. 3 years and the value / scope of the previous
projects e.g. must be of similar value to the contract being procured.
Minimum level(s) of standards possibly required
ESPD Question 4C.12 Quality Control Requirements
Tenderers may be required to provide the following for Quality Control requirements:
EITHER:
Option A) If a Tenderers organisation holds a UKAS (or equivalent) accredited independent third party certificate of compliance in
accordance with
BS EN ISO 9001 (or equivalent) a copy of the certificate may be requested.
OR
Option B) If a Tenderers organisation has a documented policy regarding quality management, a copy of the policy may be requested.
Guidance
The policy should set out your organisation’s responsibilities for quality management. Demonstrating that your organisation has and
continues to implement a quality management policy that is authorised by the Chief Executive or equivalent and is periodically reviewed at
a senior management level. The policy should be relevant to the nature and scale of the work to be undertaken and set out responsibilities
for quality management throughout the organisation.

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within
the tender documents.
The below requirements will be requested during the tender process:
ESPD Question 4C.1.2 Technical and Professional Ability
With reference to the nature and details of the services that are the subject matter of this tender, 2 relevant examples are to be provided of
the services undertaken by the Tenderer in the last 3 years. You must describe in sufficient detail the required experience in terms of the
specific services, the number of required examples, the minimum duration of experience e.g. 3 years and the value / scope of the previous
projects e.g. must be of similar value to the contract being procured.

III.2.2) Contract performance conditions
During the period of the Contract Agreement, the Contractor shall monitor and measure their performance against the Key Performance
Indicators (KPIs) detailed within the tender document.

III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Yes

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes

IV.2) Administrative information

IV.2.2) Tender submission deadline
2026-07-24 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

IV.2.5) Scheduled date for start of award procedures
2026-07-24 12:00

IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in days
180
from the date stated for receipt of tender

IV.2.7) Conditions for opening of tenders
Date: 2026-07-24 12:00

VI) Complementary information
VI.1) Information about recurrence
This is a recurrent procurement
Yes
Estimated timing for further notices to be published
4 years and six months from initial award.

VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used

VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32154. For more information see:
Community benefits are included in this requirement. For more information see:
A summary of the expected community benefits has been provided as follows:
A summary of the expected community benefits has been provided as follows:
It has become clear that there is scope within the EU legal framework which applies to public contracts, to use contracts to deliver wider
social benefits such as:
– Targeted recruitment and training (providing employment and training opportunities/Apprenticeships)
– SME and social enterprise development
– Community engagement
As part of your response to the Quality criteria, Tenderers are requested to provide an outline of all community benefits you can offer for
this contract.
(SC Ref:835081)

VI.4) Procedures for review
VI.4.1) Review body
Official name
Glasgow Sheriff Court
Town: Glasgow
Country: United Kingdom

VI.5) Date of dispatch of this notice
2026-06-19 11:40