Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2023/S 000-022365/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Northumbria Police
National registration number: N/A
Postal address: Newcastle City Centre Police Station, Forth Banks,
Town: Newcastle
Postal code: NE1 3PH
Country: United Kingdom
Contact Person: Michael McGill
Telephone: +44 7885264156
Email: michael.mcgill@northumbria.police.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and saftey

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Records Management System

Reference number: NP0171
II.1.2) Main CPV code: 48000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: Northumbria Police (The Force) wishes to invite Potential Suppliers to submit a tender for the provision of a Records Management System.
The agreement will be for an initial eight year period, with an option to extend for up to a further two, twelve month periods, subject to satisfactory contract performance and the Force still having the need and funding for the Contract. The extension period will be in twelve-month cycles. The total contract duration will not exceed ten years.
Full details of the requirement can be found in the attached Invitation to Tender documentation.
II.1.5) Estimated total value:
Value excluding VAT: 6000000.00 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
48000000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
Northumbria Police (The Force) wishes to invite Potential Suppliers to submit a tender for the provision of a Records Management System.
The Force currently use an in house developed system (NPICCS) for Records Management functionality which covers most aspects of policing other than incident management. Although the system is fully integrated adhering to POLE principles, it is built on ageing technology and the user interface and experience is dated and it is proving increasingly difficult to keep the application up to date with national changes. The force is seeking a more modern platform that provides opportunities to integrate with other systems, maximise future data sharing capabilities with partners and supports the force ambition to be more data led.
The agreement will be for an initial eight year period, with an option to extend for up to a further two, twelve month periods, subject to satisfactory contract performance and the Force still having the need and funding for the Contract. The extension period will be in twelve-month cycles. The total contract duration will not exceed ten years.
Full details of the requirement can be found in the attached Invitation to Tender documentation.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 6000000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2023-11-01End: 2033-10-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:Full details are provided in the published Invitation to Tender documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: Full details are provided in the published Invitation to Tender documentation.

III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2023-09-04 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2023-09-04 Local time: 12:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Official name: Northumbria Police
Postal address: Newcastle City Centre Police Station, Forth Banks,
Town: Newcastle upon Tyne
Postal code: NE1 3PH
Country: United Kingdom

VI.4.2) Body responsible for mediation procedures
Official name: Northumbria Police
Postal address: Newcastle City Centre Police Station, Forth Banks,
Town: Newcastle upon Tyne
Postal code: NE1 3PH
Country: United Kingdom
VI.4.4) Service from which information about the review procedure may be obtained
Official name: Northumbria Police
Postal address: Newcastle City Centre Police Station, Forth Banks,
Town: Newcastle upon Tyne
Postal code: NE1 3PH
Country: United Kingdom
VI.5) Date of dispatch of this notice:2023-08-01