Defence Online

Type of document: Contract Notice
Country: United Kingdom

1. Title: DIGITAL PRISONS REPORTING
2. Awarding Authority: Ministry of Justice, supporting HMPPS, GB. Web:
3. Contract type: Service contract
4. Description: The Awarding authority requires a supplier to continue work started on a HMPPS Data & Reporting platform. A discovery in prisons has been completed and a proof of concept developed. The platform will provide reporting, data visualisation and support to end users, and partners such as digital Product Teams.
5. CPV Code(s): 72000000, 75231000, 72300000
6. NUTS code(s): UKI, UKI3, UKI32, UKE UKE3 UKE32,
7. Main site or location of works, main place of delivery or main place of performance: Working remotely although occasional travel may be required to :
MoJ Digital Studio, 32 Scotland Street, Sheffield, S3 7BS
MoJ, 102 Petty France, London, SW1H 9AJ
HM Prison & Probation Locations
8. Reference attributed by awarding authority: Not provided.
9. Estimated value of requirement: Budget range : Up to £4,000,000 GBP
10. Closing date for applications 5.12.2022 (23:59:00).
11. Address to which they must be sent: For further information regarding the above contract notice please visit:
12. Other information: Overview
Off-payroll (IR35) determination Contracted out service: the off-payroll rules do not apply
Latest start date Monday 30 January 2023
Expected contract length 24 Months
Location No specific location, for example they can work remotely
Organisation the work is for Ministry of Justice, supporting HMPPS
Budget range Up to £4,000,000
About the work
Why the work is being done The MOJ Digital Strategy 2025 has a bold strategic vision for the delivery of digital, data & technology services to HM Prison and Probation Service (HMPPS). These include:
replacing legacy systems with simpler, clearer, faster digital services
capturing, storing and sharing high quality data across services leading to better and faster decision-making
The current legacy reporting system and infrastructure is outdated and cannot deliver and support our technical strategy. It is a priority to be replaced as it is blocking the work to replace other legacy systems
Replacing the legacy HMPPS reporting systems is an integral part of the 2025 strategy and provides a unique opportunity to improve reporting within HMPPS.
Problem to be solved Accurate, responsive data and reporting in HMPPS is essential to running the day to day operations and providing management information and performance data to manage the estate, improve safety and reduce reoffending
A recent discovery in prisons has found that reporting does not meet user needs and is often inefficient, complicated and time consuming
We require a modern, flexible reporting capability that will enable improvements in the quality of reporting, reduce staff time spent producing and understanding reports and ultimately improve performance, safety and reoffending.
As a result of the discovery into prison reporting, a data and reporting platform proof of concept has been built.
We are seeking a supplier who will build on this work and
Take the proof of concept and build and deploy a data & reporting platform to production
Integrate, ingest and join data from additional legacy and digital services
Build a number of exemplar reporting services for HMPPS users
Design, test and document processes for the further build and deployment of additional reporting services
Hand over the ongoing support of the platform and the creation of additional reporting services to internal MOJ teams
Who the users are and what they need to do HMPPS staff
Management
Operational grades
Administration
MOJ & HMPPS regional and HQ teams
HMPPS Digital Product Teams
Digital Data and Reporting Teams
Performance & Policy groups
Operation Teams
Statistics and dissemination team
These users need to complete real time and historical reporting to support day to day operations, assess performance, monitor the effectiveness of policies and practices and publish official statistics and reports.
Early market engagement
Any work that’s already been done The Reporting discovery has been completed. It included visits to HM Prison Establishments, discussions with area and HQ based teams, as well as interactions with Justice Digital and MOJ Data colleagues
A solution has been proposed that utilises data domains and products to provide a sustainable and adaptable approach. A proof of concept (PoC) has been designed and built.
Existing team A HMPPS product manager is in place and will be available to work with the team along with advisory support from a HMPPS Technical Architect & Service Owner. All other delivery roles are expected to be resourced by the managed service provider.
Current phase Alpha
Work setup
Working arrangements There will be a requirement for visits to prisons, regional offices and teams in London headquarters and to travel for meetings in Sheffield or London. Outside of these visits and any meetings, there is no requirement to be office-based and individuals can work from home
The supplier team will be supplied with Justice Digital provided devices.
Security clearance Baseline Personnel Security Standard (BPSS) standard will be required in all instances
Security Clearance (SC) will be required of most, if not all, of the team due to live production data access.
Skills and experience
Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence
Essential skills and experience
Proven track record of design, development, and delivery of digital and data services using agile techniques and evidence of meeting the Government Service Standard and technology code of conduct.
Proven track record of building user facing data reporting platforms and processes, using multiple sources of data
Experience of using open source development languages and providing services with a test-driven development, continuous integration and delivery approach.
Experience of creating infrastructure-as-code using Terraform and deploying into a public cloud environment.
Experience of modern data techniques in a cloud environment that take advantage of SAAS, IAAS and PAAS
Experience of building secure systems and adhering to modern security best practice and standards.
Experience of integrating modern reporting tools into an enterprise environment.
Nice-to-have skills and experience
Demonstrable experience of successfully assisting clients in managing the business transition from legacy systems to new services.
Demonstrable experience of defining target operating models for cloud base platforms.
Experience working within a large government portfolio environment, with multiple teams, dependencies and stakeholders.
How suppliers will be evaluated
All suppliers will be asked to provide a written proposal
How many suppliers to evaluate 3
Proposal criteria
Explain overall approach you will take and how you will draw on your experience from a similar project (including management and mitigation/resolution of risks) to successfully execute this project 15%
Demonstrate how your approach will successfully deliver MOJ’s goal to build and iterate a product that meets user needs, including for users with low technical expertise 15%
Provide an example team structure including skills, experience, responsibilities in this approach and relevance of individuals, and how you will ensure the team delivers their responsibilities throughout this approach 10%
Demonstrate how you will support the MOJ in building internal capability, and an effective hand over to an in-house team 10%
Demonstrate how you will deliver value for money throughout this project, across both Private and Public Beta phases 5%
Demonstrate how you will deliver against the MOJ’s timeline for transitioning this service from private to public Beta within 6 months 5%
Cultural fit criteria
Share knowledge and experience with our organisation and other suppliers, ensuring we can deliver after the contract has ended – 5%
Be transparent and collaborative when making decisions – 5%
Encourage new entrees to digital & data professions. Upskills and develops their workforce taking a no-blame culture and encouraging people to learn from their mistakes – 5%
Encourages diverse representation in their workforce – 5%
Payment approach Capped time and materials
Additional assessment methods
Case study
Presentation
Evaluation weighting
Technical competence
60%
Cultural fit
20%
Price
20%
TKR-20221122-EX-1507160