Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-032253/EN)
Nature of contract: Supply contract
Procedure: Not applicable
Type of bid required: Not applicable

Prior information notice without call for competition
Supplies

This notice is for prior information only
Section I: Contracting authority
I.1) Name and addresses
Official name: Devon & Somerset Fire and Rescue Service
Town: Exeter
Postal code: EX3 0NW
Country: United Kingdom
Contact Person: Bill Warden
Email: procurement.clients@hants.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Hampshire & Isle of Wight Fire and Rescue Service
Town: Eastleigh
Country: United Kingdom
Contact Person: Bill Warden
Email: procurement.clients@hants.gov.uk
Internet address(es):
Main address:
Official name: Dorset & Wiltshire Fire and Rescue Service
Town: Salisbury
Country: United Kingdom
Email: procurement.clients@hants.gov.uk
Internet address(es):
Main address:
Official name: Kent Fire and Rescue Service
Town: Maidstone
Country: United Kingdom
Email: procurement.clients@hants.gov.uk
Internet address(es):
Main address:

I.2) Joint Procurement:
The contract involves joint procurement
In the case of joint procurement involving different countries,state applicable national procurement law :This procurement will be governed by the law of England and Wales.

Additional information can be obtained from:
the above mentioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and saftey

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: Command and Control Solution

Reference number: DS386-21
II.1.2) Main CPV code: 35710000
II.1.3) Type of contract: Supplies
II.1.4) Short Description:
The Networked Fire Safety Partnership (NFSP) are using this Prior Information Notice to conduct a market engagement to request feedback on a list of mandatory requirements for a Command and Control solution in the expectation of undertaking a procurement exercise for these requirements. This will enable NFSP to approach the market with confidence in ensuring adequate competition when procuring the Command and Control Solution.
The NFSP comprises the following organisations: Devon & Somerset Fire & Rescue Authority, Dorset & Wiltshire Fire & Rescue Authority and Hampshire & Isle of White Fire & Rescue Authority. Additionally, Kent Fire and Rescue Service will form party to this exercise and any subsequent procurement activity.
This Prior Information Notice is to invite suppliers to be part of the supplier engagement for this procurement.
Following publication of this Notice, responses to this market engagement exercise must be received by Monday 5th December 2022.
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description:
II.2.2)Additional CPV code(s)
Main CPV code: 32412100
Main CPV code: 32500000
Main CPV code: 42961000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The Networked Fire Safety Partnership (NFSP) are using this Prior Information Notice to conduct a market engagement to request feedback on a list of mandatory requirements for a Command and Control solution in the expectation of undertaking a procurement exercise for these requirements. This will enable NFSP to approach the market with confidence in ensuring adequate competition when procuring the Command and Control Solution.
The NFSP comprises the following organisations: Devon & Somerset Fire & Rescue Service, Dorset & Wiltshire Fire & Rescue Service, Hampshire & Isle of White Fire & Rescue Service. Additionally, Kent Fire and Rescue Service will be party to this exercise and will form part of the scope of any subsequent procurement.
This Prior Information Notice is to invite suppliers to be part of the supplier engagement for this procurement.
The estimated value of the contract will be provided in the Contract Notice. It is estimated that any subsequent procurement activity shall occur in early 2023.
The Command and Control Solution includes two key elements: (1) Computer Aided Dispatch (CAD) and (2) Integrated Communications Control System (ICCS). CAD and ICCS are fundamental elements of the Command and Control Mobilising System (CCMS) which will handle operations such as management of telephony and radio calls to dispatch of resources, incident management, records management, provision of full audit log and support for mobilised resources.
NFSP is seeking to view current ICCS and CAD systems available and ask for interest from the market to feedback on the requirements that will form part of a pass/fail scoring element to any procurement of these requirements.
It is anticipated that the contract will be awarded by the middle of 2023 for an initial term of 5 years with the option to extend for a period as yet undecided. NFSP is considering its options in respect of route to market.
Details on how to partake in this market engagement is shown below in ‘Additional Information’
Following publication of this Notice, responses to this market engagement exercise must be received by Monday 5th December 2022.
II.2.5) Award criteria

II.2.14) Additional information: In order to partake in this market engagement exercise, you must email procurement.clients@hants.gov.uk, stating your intention of obtaining further information for the NFSP Command and Control Solution requirements.
Once this email is received, you will be sent a word document which gives context to this exercise, along with an excel document that states the requirements of NFSP for this project.
In the word document, there will be 4 questions which require a response, and refer directly to the excel document of requirements.
Your response to all 4 questions shown within the word document must be sent to procurement.clients@hants.gov.uk either as a return of email or as a Word/PDF document attachment to the email.
Following publication of this Notice, responses to this market engagement exercise must be received by Monday 5th December 2022.

II.3) Estimated date of publication of contract notice:2023-01-30
Section IV: Procedure
IV.1) Description
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section VI: Complementary information
VI.2) Information about electronic workflows
VI.3) Additional information:
Following publication of this Notice, responses to this market engagement exercise must be received by Monday 5th December 2022.

VI.5) Date of dispatch of this notice:2022-11-14