Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-029791/EN)
Nature of contract: Service contract
Procedure: Restricted procedure
Type of bid required: Global bid

Contract notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Scottish Prison Service
Postal address: Calton House, 5 Redheughs Rigg
Town: Edinburgh
Postal code: EH12 9HW
Country: United Kingdom
Contact Person: Catharine Dempsey
Email: catharine.dempsey@sps.pnn.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Public order and saftey

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: 02036 SPS Integrated HR Transformation

Reference number: 02036
II.1.2) Main CPV code: 72000000
II.1.3) Type of contract: Services
II.1.4) Short Description: The Scottish Government have made a clear commitment to moving to cloud-based systems with advanced levels of resilience and security. This requirement is echoed by the SPS, who have set out within its digital strategy and corporate outcomes a commitment to modernise appropriate systems. This project forms part of a wider programme of change to establish a high impact HR function that will be a key enabler for the achievement of strategic outcomes.
The SPS overall aim is to procure new HR software and Professional Services for the replacement and configuration of new HR, Payroll and Recruitment software . We will also enter into a Software as a Service (SaaS) agreement for software delivery and licensing in which software is accessed online via a subscription, rather than bought and installed on individual computers.
The three HR applications in the project scope are:
-Core HR including Time and Attendance / Roster Management Module
-Payroll; and
-Recruitment
The SPS intend to move forward with a single supplier contract, either with a fully integrated system or a supplier with an established third party arrangement in place that offers an already established interface between HR/Payroll and Recruitment.

II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.3) Place of performance
Nuts code:
Main site or place of performance:
The SPS operates 13 Establishments across Scotland. In addition, a college, a central store and an administrative headquarters to support the operations.

II.2.4) Description of the procurement:
The SPS shall commence this procurement process in good faith and with the intention of awarding a contract. The procurement will follow the Restricted Procedure. Following publication of this Contract Notice a Single Procurement Document (SPD) which will be made available to bidders, along with SPS’s supporting guidance document.
Tender responses will then be evaluated by SPS. Following the evaluation of the SPD, shortlisted bidders will be provided with an Invitation to Tender (ITT). The ITT will be published by SPS and will be made available to bidders via the Public Contract Scotland Tender (PCS-T) portal, an e-Tendering System which can be accessed via the Public Contracts Scotland (PCS) website.
Supplier shall note that all documentation, including the SPD, is only available in electronic form and can be accessed via your web browser.
Bidders are required to complete the Online Qualification and Technical SPD (Scotland) Questionnaire on PCS-T.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewalyes Description of renewals:There will be an optional extension period of up to a further 48 months

II.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 10
Objective criteria for choosing the limited number of candidates: It is intended to invite a maximum of up to 10 bidders to the invitation to tender stage. These bidders shall have:
a) submitted a compliant submission, comprising the completed SPD;
b) satisfied the relevant selection criteria under the exclusion grounds;
c)Achieved the required standards with respect to:
(i) Minimum Standards of Eligibility – provided evidence of working on specified types of projects; and
(ii) Technical or Professional Ability – provided evidence demonstrating an acceptable level of technical or professional ability.
d) Quality management systems in place;
e) gained a PASS in respect of the financial and economic evaluation;
f) achieved the highest total weighted scores available.

II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Bidders may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts(Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
Minimum level(s) of standards possibly required: Employers Liability insurance GBP10m
Public Liability insurance GBP5m
Professional Indemnity GBP5m
III.1.3) Technical and professional ability:
List and brief description of selection criteria: SPD Question 4C.2.2 Services– 50%
Bidders shall provide a summary of two completed projects (delivered in the last three years).
-Project 1:an example of an Integrated HR Solution the bidder has successfully delivered and SaaS model that was provided; and
-Project 2:an example the bidder has successfully delivered the provision of a Semi-Managed Payroll Service in an equivalent size organisation to SPS.
SPD Question 4C.2.3 Technicians and Technical Bodies– 50%
Bidders are required to demonstrate that their organisation has (or has access to persons with) levels of relevant experience, qualifications and competence to support the proper performance of the Services.
Bidders are required to provide details of key personnel for the project implementation phase and beyond, the provision of SaaS and Management Payroll Services.
SPD Question 4C.2.4 Sub-Contracting Pass/Fail
The SPS intends to move forward with a single supplier contract, either with a fully Integrated HR Solution and Managed Payroll Service or a supplier with an established third party arrangement in place that offers an already established interface between the Integrated HR/Payroll modules and the Recruitment module. Bidder’s must advise if they intend to utilise sub-contractors
SPD Question 4C.2.5 Quality Control Pass/Fail
Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that they meet the required technical specifications or standards.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Restricted procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2022/S 022-190570
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2022-11-21 Local time: 09:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 2022-12-05
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 22169. For more information see:
A sub-contract clause has been included in this contract. For more information see:
Community benefits are included in this requirement. For more information see:
A summary of the expected community benefits has been provided as follows:
Community benefits requirements shall be included in the ITT. A summary of the key areas are as follows:
– Employment of new entrants (e.g. apprenticeships, work placements, other trainees, etc.);
– Engagement of Supported Business, Social Enterprise or Third Sector organisation
– Local economy engagement.
Other Community benefits proposals which will improve the economic, social or environmental wellbeing of the local area where the contract is being delivered.
(SC Ref:710868)
VI.4) Procedures for review
VI.4.1) Review body
Official name: Edinburgh Sherriff Court
Town: Edinburgh
Postal code: EH1 1LB
Country: United Kingdom
Internet address: www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court
VI.5) Date of dispatch of this notice:2022-10-21