Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-026027/EN)
Nature of contract: Service contract
Procedure: Negotiated without a call for competition
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence
Postal address: Networks Commercial – Strategic Services (Radios), Strategic Command, Spur B2, Building 405, MoD Corsham
Town: Corsham
Postal code: SN13 9NR
Country: United Kingdom
Contact Person: Claire Howard
Telephone: +44 3001511637
Email: claire.howard864@mod.gov.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Contract 705248451 CONTRACTOR LOGISTIC SUPPORT FOR THE PROVISION, MAINTENANCE, REPAIR AND POST DESIGN SERVICES FOR THE BELIZE TRAINING AREAS DIGITAL RADIO SYSTEM AT BRITISH ARMY TRAINING SUPPORT UNIT
II.1.2) Main CPV code: 50333000
II.1.3) Type of contract Services
II.1.4) Short Description:
CONTRACTOR LOGISTIC SUPPORT FOR THE PROVISION, MAINTENANCE, REPAIR AND POST DESIGN SERVICES FOR THE BELIZE TRAINING AREAS DIGITAL RADIO SYSTEM AT BRITISH ARMY TRAINING SUPPORT UNIT BELIZE (BATSUB)
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:1000000.00
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 32230000
Main CPV code: 32310000
Main CPV code: 32344200
Main CPV code: 32344210
Main CPV code: 32344240
Main CPV code: 32344250
Main CPV code: 32344280
Main CPV code: 50333000

II.2.3) Place of performance
Nuts code: Main site or place of performance:Contract is in place with the UK Government; Service of Contract and Supplier is based and being conducted in Belize

II.2.4) Description of the procurement
This Capability is for Contractor Logistics Support for the Provision, Maintenance, Repair and Post Design Services for the Belize Training Areas Digital Radio System at the British Army Training Support Unit in Belize (BATSUB). This is a fully managed, end to end (leased) digitised radio communication system for BATSUB, to include ongoing training of personnel; replacement, repair and technical management of the infrastructure equipment, software and hardware. The system will allow flexibility (multi users and groups), control, intelligent audio routing, robust, and interference free communications. The Contract will be in place for 12 Months, with the Option to extend for a further 12 Months.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
12 Month Extension Period

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without publication of a contract notice(in accordance with Article 28 of Directive 2009/81/EU)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: 705248451
Title: CONTRACTOR LOGISTIC SUPPORT FOR THE PROVISION, MAINTENANCE, REPAIR AND POST DESIGN SERVICES FOR THE BELIZE TRAINING AREAS DIGITAL RADIO SYSTEM AT BRITISH ARMY TRAINING SUPPORT UNIT BELIZE (BATSUB)

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2022-09-16
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Belize Communication & Security Limited
Postal address: 2 Unity Boulevard – Box 180, Belmopan, Belize, Central America
Town: Belmopan
Postal code: Box 180
Country: Belize
Email: bcsl-gloria@comcast.net
Nuts code:
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices
V.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties

Section VI: Complementary informationVI.4) Procedures for review
VI.4.1) Review body
Official name: Ministry of Defence
Postal address: Networks Commercial – Strategic Services (Radios), Strategic Command, Spur B2, Building 405, MoD Corsham
Town: Corsham
Postal code: SN13 9NR
Country: United Kingdom
Telephone: +44 3001511637
E-mail: claire.howard864@mod.gov.uk
Internet address:

VI.4.2) Body responsible for mediation procedures
Official name: Ministry of Defence
Postal address: Networks Commercial – Strategic Services (Radios), Strategic Command, Spur B2, Building 405, MoD Corsham
Town: Corsham
Postal code: SN13 9NR
Country: United Kingdom
Telephone: +44 3001511637
E-mail: claire.howard864@mod.gov.uk
Internet address:

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Email to be sent to Claire Howard for Review. Responses will be provided as soon as possible thereafter and updates on progress will be provided as and when appropriate.

VI.4.4) Service from which information about the review procedure may be obtained
Official name: Claire Howard – Ministry of Defence
Postal address: Networks Commercial – Strategic Services (Radios), Strategic Command, Spur B2, Building 405, MoD Corsham
Town: Corsham
Postal code: SN13 9NR
Country: United Kingdom
Telephone: +44 3001511637
E-mail: claire.howard864@mod.gov.uk
Internet address:

VI.5) Date of dispatch of this notice:
2022-09-16

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without publication of a call for competition in accordance with
Article 28 of Directive 2009/81/EU

The products involved are manufactured purely for the purpose of research, experiment,study or development under the conditions
stated in the directive(for services and supplies only)
The works, supplies or services can be provided only by a particular economic operator for the following reason:
absence of competition for technical reasons

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
Defence Digital Networks Commercial – Strategic Services (Radios), part of the UK Ministry of Defence, intends to award a contract to Belize Communication & Security Ltd for the duration of 1 year (+ a 1 year option period) to for the procurement of a fully managed, end to end (leased) digitised radio communication system for the British Army Training Support Unit Belize (BATSUB), to include ongoing training of personnel; replacement, repair and technical management of the infrastructure equipment, software and hardware. The system will allow flexibility (multi users and groups), control, intelligent audio routing, robust, and interference free communications. The contract is estimated to be valued at £500,000 per annum (five hundred thousand pounds per annum).
In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No. 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with regulation 32(b)(ii) of the PCR 2015 because competition is absent for technical reasons.
It is essential for the requirement that the supplier be located in Belize in order to meet the required response times for repairs to equipment, which is critical to maintaining the health and safety of personnel undertaking military training exercises in country.
Belize Communication and Security Ltd is the only supplier able to fulfil the requirement as it has the requisite resources, infrastructure and technical expertise required and due to its location and is the only supplier able to meet the timescales for this procurement.