Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-021637/EN)
Nature of contract: Supply contract
Procedure: Negotiated without a call for competition
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence
Town: High Wycombe
Postal code: HP14 4UE
Country: United Kingdom
Contact Person: Jane Whittle
Email: jane.whittle105@mod.gov.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: JAOC Video Wall
II.1.2) Main CPV code: 32330000
II.1.3) Type of contract Supplies
II.1.4) Short Description:
Video Wall in the Joint Air Operations Centre to provide Situational Awareness during Global Air Operations, replacing 3 failing OHPs. The AV system needs to be able to take feeds from multiple data sources with differing security classifications to be displayed simultaneously. The system needs to be interoperable with two other systems already in use.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:310000
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code: Main site or place of performance:RAF High Wycombe

II.2.4) Description of the procurement
As above

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication(in accordance with Article 32 of Directive 2014/24/EU)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: 704558451
Title: JAOC Video Wall

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2022-08-05
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Harp Audio Visual Communications Limited
National registration number: 03671929
Town: Fareham
Country: United Kingdom
Nuts code:
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices
V.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties

Section VI: Complementary informationVI.4) Procedures for review
VI.4.1) Review body
Official name: Air Commercial
Town: High Wycombe
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2022-08-05

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article
32 of Directive 2014/24/EU
The products involved are manufactured purely for the purpose of research , experiment, study or development under the conditions stated
in the directive(for supplies only)
The works, supplies or services can be provided only by a particular economic operator for the following reason:
absence of competition for technical reasons

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
The Secretary of State for Defence intends to enter into a supply contract with Harp Visual Communications Ltd, for the purchase of a Multi-Domain Display System (the “System”) for use in the Joint Air Operations Centre, Vampire Block, HQ Air Command, RAF High Wycombe. The contract is estimated to be valued at £320,000, (three hundred and twenty thousand pounds) with a contract duration of 3 (three) years
In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No. 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with regulation 32(b)(ii) of the PCR 2015 because competition is absent for technical reasons
The system that is the subject of this VTN is the only one on the market that meets the Authority’s physical and technical requirements due to specific interoperability requirements, as it must be interoperable with two systems already in place at the required location, to enable seamless sharing of information from multiple sources. Procuring a system having different technical characteristics would result in an unacceptable reduction in the effectiveness of operational decisions and air safety.