Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-016700/EN)
Nature of contract:
Procedure: Not applicable

Contract notice

Section I: Contracting authority
I.1) Name addresses and contact point(s):
Ministry of Defence
Army Commercial, Ground Floor, Blenheim Building, Army HQ, Marlborough Lines
Andover
Postal code: SP11 8HT
United Kingdom
For the attention of: Frendo Rebecca
Email: rebecca.frendo100@mod.gov.uk
Internet Address(es):
General address of the contracting authority: www.contracts.mod.uk
Electronic access to information:
Electronic submission of tenders and requests to participate:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2) Type of the contracting authority:
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3) Main activity:
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity: Project NUMIDIAN
II.1.2) Type of contract and location of works, place of delivery or of performance:
Services
Service category No 20: Supporting and auxiliary transport services
Nuts code:
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4) Information on framework agreement
II.1.5) Short description of the specific contract:To provide professional, agile and responsive support to the design, planning, delivery and improvement of training across all Training Levels and Environments. This support will incorporate the provision of Contemporary Operating Environmental FORce (COEFOR), Opposition FORce (OPFOR), Hi-Fidelity Casualty Simulation (CASSIM), EXCON (Exercise Control), production of Operational Staff Work (OSW) and Exercise Scenario writing and Senior Mentoring services. To ensure the training audience is exposed to hybrid, contemporary threats and are sufficiently challenged
II.1.6) Common procurement vocabulary (CPV): 75220000, 80000000,
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA):
II.1.8) Lots:
The contract is divided into lots: No
II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
II.2.2) Information about options:
Options: yes
2 x 12 month options
II.2.3) Information about renewals:
This contract is subject to renewal: yes
Number of possible renewals:
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Potential Providers must note the mandatory requirement for electronic trading using the Contracting, Purchasing & Finance (CP&F) electronic trading tool. All payments for deliverables under the contract shall only be made via CP&F. Details can be found at

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
In the event of a group provider submitting an acceptable offer, the MoD reserves the right to require the group of bidders to take a legal form or require one bidder to take Prime Contractor responsibility or to require that each member of the group undertakes joint and severable liability for the performance of the agreement and any call-off made under it.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions:
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
– Browse to the eSourcing Portal
– Click the “Click here to register” link
– Accept the terms and conditions and click “continue”
– Enter your correct business and user details
– Note the username you chose and click “Save” when complete
– You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
– Login to the portal with the username/password
– Click the “PQQs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
– Click on the relevant PQQ to access the content.
– Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
– This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
– Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
– You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
– Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
– There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2) Economic and financial ability
Economic and financial standing will be assessed- more can be seen within the DPQQ questions on the qualification envelope
Minimum level(s) of standards possibly required:
Economic and financial standing will be assessed- more can be seen within the DPQQ questions on the qualification envelope
as per the DPQQ

III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Technical ability will be accessed as part of this DPQQ. The questions can be found within the DPQQ.
Minimum level(s) of standards possibly required: A minimum score of xx is required, out of a possible 80. Further details of each minimum score can be found uploaded onto the DSP under technical ability
III.2.4) Information about reserved contracts
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession:
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number: 2 and maximum number 5
Objective criteria for choosing the limited number of candidates:

During the PQQ stage, the intention is to arrive at a Short List of up to 5 qualified Potential Providers for formal invitation to tender as applicable to the procurement process against the requirement.
The criteria applied for the selection of tenderers are:
a. the mandatory and discretionary grounds for exclusion relating to the personal situation of the Potential Provider (see Part 1 Forms B and C);
b. any minimum levels of economic or financial standing or technical or professional ability that the Authority requires (which must be related and proportionate to the subject matter of the contract);
c. the objective and non-discriminatory selection criteria used to reduce the number of Potential Providers to the minimum stated above; and
d. any scoring methodology (e.g. marks and weightings) used to evaluate the returned PQQs.
Please refer to the PQQ for full selection criteria.
The highest scoring Potential Providers (minimum of two (2) and a maximum of five (5)), who have passed all PASS/FAIL questions will be taken through to ITT stage.
The Authority will advise who has been invited to tender for the contract.

IV.1.3) Reduction of the number of operators during the negotiation or dialogue
IV.2) Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2) Information about electronic auction

IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority/entity
IV.3.2) Previous publication(s) concerning the same contract

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: Yes
IV.3.4) Time limit for receipt of tenders or requests to participate
22.7.2022 – 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
15.8.2022
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender
In days:
IV.3.8) Conditions for opening of tenders

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
VI.4) Procedures for appeal
VI.5) Date of dispatch of this notice:
17.6.2022