Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-008129/EN)
Nature of contract: Service contract
Procedure: Negotiated without a call for competition
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence
Town: Flintshire
Postal code: CH5 2LS
Country: United Kingdom
Email: stephanie.butler@deca.mod.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: 702421455 – ACDECA/017 In-Service Support for Ultrasonic NDT Equipment
II.1.2) Main CPV code: 71632200
II.1.3) Type of contract Services
II.1.4) Short Description:
There is an ongoing requirement to provide in-service support for Ultrasonic NDT Equipment
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:190000.00
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
There is an ongoing requirement to provide in-service support for Ultrasonic Equipment, provided to the Ministry of Defence. There is current equipment in service with the MoD and ongoing support is needed

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without publication of a contract notice(in accordance with Article 28 of Directive 2009/81/EU)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: ACDECA/017 (702421455)
Title: In-Service Support for Ultrasonic NDT Equipment

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2022-03-23
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Evident GMBH
Town: Stansted
Country: United Kingdom
Nuts code:
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices
V.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties

Section VI: Complementary information
VI.3) Additional information:
ACDECA/017 – In-Service Support for Ultrasonic NDT Equipment, Evident GMBH – Voluntary Transparency Notice (VTN)
The Defence Electronics & Components Agency (DECA), part of the UK Ministry of Defence, intends to award a contract to Evident GMBH (formally Keymed Ltd), for the support and repair of Ultrasonic NDT Equipment. The contract shall be for a period of 3 years with an anticipated value of £190K excluding VAT. Evident GMBH are the Original Equipment Manufacturer (OEM) of the Ultrasonic Flaw Detector (UFD) EPOCH 600, it supplies and procures the spare parts for the equipment. Evident GMBH have the expert technical knowledge required for the test, calibration and repair of the equipment.
It is considered that this contract can be placed with Evident GMBH using the negotiated procedure without prior publication of a contract notice, pursuant to Regulation 32(2)(b)(ii) of the UK Public Contracts Regulations 2015. This is based on technical reasons, as Evident GMBH are the only economic operator with the specific technical know-how, tools, documentation and means to meet this requirement.
The Evident GMBH equipment is required for MoD units to carry out inspections on, and assist with repairs, to aircraft equipment. If they are not supported, the capability to inspect aircraft equipment will be greatly reduced and potentially lost. This may lead to safety risks to the aircraft and cause Aircraft on Ground.
Evident GMBH are the OEM and subject matter experts for the EPOCH 600 UFD equipment, Design Authority and manufacturer of the equipment. Evident GMBH do not supply spares to third party companies and therefore no other supplier is able to fulfil this requirement.
Keymed Ltd are dividing their company, with Evident GMBH taking over the Ultrasonic Flaw Detector (UFD) EPOCH 600 equipment.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Defence Electronics & Components Agency (DECA)
Town: Flintshire
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2022-03-25

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without publication of a call for competition in accordance with
Article 28 of Directive 2009/81/EU

No tenders or no suitable tenders/requests to participate in response to:
negotiated procedure with prior publication of a contract notice

The products involved are manufactured purely for the purpose of research, experiment,study or development under the conditions
stated in the directive(for services and supplies only)

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
ACDECA/017 – In-Service Support for Ultrasonic NDT Equipment, Evident GMBH – Voluntary Transparency Notice (VTN)
The Defence Electronics & Components Agency (DECA), part of the UK Ministry of Defence, intends to award a contract to Evident GMBH (formally Keymed Ltd), for the support and repair of Ultrasonic NDT Equipment. The contract shall be for a period of 3 years with an anticipated value of £190K excluding VAT. Evident GMBH are the Original Equipment Manufacturer (OEM) of the Ultrasonic Flaw Detector (UFD) EPOCH 600, it supplies and procures the spare parts for the equipment. Evident GMBH have the expert technical knowledge required for the test, calibration and repair of the equipment.
It is considered that this contract can be placed with Evident GMBH using the negotiated procedure without prior publication of a contract notice, pursuant to Regulation 32(2)(b)(ii) of the UK Public Contracts Regulations 2015. This is based on technical reasons, as Evident GMBH are the only economic operator with the specific technical know-how, tools, documentation and means to meet this requirement.
The Evident GMBH equipment is required for MoD units to carry out inspections on, and assist with repairs, to aircraft equipment. If they are not supported, the capability to inspect aircraft equipment will be greatly reduced and potentially lost. This may lead to safety risks to the aircraft and cause Aircraft on Ground.
Evident GMBH are the OEM and subject matter experts for the EPOCH 600 UFD equipment, Design Authority and manufacturer of the equipment. Evident GMBH do not supply spares to third party companies and therefore no other supplier is able to fulfil this requirement.
Keymed Ltd are dividing their company, with Evident GMBH taking over the Ultrasonic Flaw Detector (UFD) EPOCH 600 equipment.