Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2021/S 000-012513/EN)
Nature of contract:
Procedure: Not applicable

Contract notice

Section I: Contracting authority
I.1) Name addresses and contact point(s):
Ministry of Defence
Babcock Land Defence Limited, Building B15, MOD Donnington
Telford
Postal code: TF2 8JT
United Kingdom
For the attention of: Edwards Adrian
Email: adrian.edwards2@babcockinternational.com
Internet Address(es):
General address of the contracting authority: www.contracts.mod.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2) Type of the contracting authority:
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3) Main activity:
Defence
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity: The Repair of Various HVAC Units, Charge Air Coolers and Associated Items including the Provision of Output Specifications
II.1.2) Type of contract and location of works, place of delivery or of performance:
Services
Service category No 1: Maintenance and repair services
Nuts code:
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4) Information on framework agreement
II.1.5) Short description of the specific contract:
Babcock Land Defence Limited, acting as agent for the UK Ministry of Defence, intends to place a seven (7) year contract for the Repair of Various HVAC Units, Charge Air Coolers and Associated Items including the Provision of Output Specifications.
The MoD are driving to improve the quality of equipment and platform data they hold. For this contract, we are asking industry to develop output specifications for the NSN’s contained within this requirement.
An output specification is a qualitative specification, detailing the NSN’s high-level functional and physical performance characteristics, test and inspection criteria and permissible tolerances following in-depth repair activities. An Output Specification is not to be construed as a repair specification; which would detail how the Contractor Deliverable is to be repaired.
For further detail, please see the slide pack attached to the PQQ.
Prospective contractors are required to hold Quality Management System certification to ISO 9001:2015 or suitable alternative, with the appropriate scope to deliver contract requirements, issued by a Nationally Accredited Certification Body. You will be required to provide a copy of the certificate(s) as directed by any Dynamic Pre-Qualification Questionnaire (DPQQ) or Invitation to Tender (ITT) associated with this Notice, and in any event, the winning supplier will be required to provide it for review prior to contract award.

II.1.6) Common procurement vocabulary (CPV): 50600000,
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA):
II.1.8) Lots:

II.1.9) Information about variants:
Variants will be accepted:
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
Babcock Land Defence Ltd, acting as agent to the UK Ministry of Defence, has a potential requirement to place a seven (7) year Framework Agreement for the Repair of Various HVAC Units, Charge Air Coolers and Associated Items including the Provision of Output Specifications.
This requirement will be separated into 4 Lots.
Lots 1 and 2 pertain to the repair and provision of output specifications for Charge Air Coolers, including, but not limited to, the following NSNs:
2815995751140 Charge Air Cooler
2930998263027 Charge Air Cooler
Lots 3 and 4 pertain to the repair and provision of output specifications for Heating Ventilation & Air Conditioning (HVAC) units, including, but not limited to, the following NSNs:
2590995175561 Evaporator
4130998648352 Evaporator
4130994796494 Condenser
4130998716257 Evaporator
4130992198284 Evaporator
4130995990954 Evaporator
2590996379860 Evaporator
4130997260433 Condenser
The Authority reserves the right to add associated items to the contract during its lifetime.
Estimated value excluding VAT:
Range: between 2200000.00 and 4100000.00 GBP
II.2.2) Information about options:

II.2.3) Information about renewals:
II.3) Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Delivery performance
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
– Browse to the eSourcing Portal
– Click the “Click here to register” link
– Accept the terms and conditions and click “continue”
– Enter your correct business and user details
– Note the username you chose and click “Save” when complete
– You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
– Login to the portal with the username/password
– Click the “PQQs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
– Click on the relevant PQQ to access the content.
– Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
– This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
– Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
– You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
– Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
– There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the help desk.

III.2.2) Economic and financial ability

Minimum level(s) of standards possibly required:
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Minimum level(s) of standards possibly required:
III.2.4) Information about reserved contracts
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession:
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
IV.1.3) Reduction of the number of operators during the negotiation or dialogue
IV.2) Award criteria
The most economically advantageous tender in terms of the criteria stated below:
1. Pricing. Weighting 45
2. Technical. Weighting 45
3. Social Value. Weighting 10
IV.2.2) Information about electronic auction

IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority/entity
IRM20/7538
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

5
7
2021
18:00

Payable documents: Yes
IV.3.4) Time limit for receipt of tenders or requests to participate
5.7.2021
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender
In days:
IV.3.8) Conditions for opening of tenders

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures:
Babcock Land Defence Limited
Building B15, MOD Donnington
Telford
Postal code: TF2 8JT
United Kingdom
Email: Adrian.Edwards2@babcockinternational.com
Internet address: www.contracts.mod.uk
VI.5) Date of dispatch of this notice:
3.6.2021