Defence Online

Type of document: Voluntary ex ante transparency notice
Country: United Kingdom
OJEU Ref: (2020/S 242-600421/EN)
Nature of contract: Service contract
Procedure: Negotiated without a call for competition
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence, DSG, Defence Support Group (DSG)
Postal address: I&RM, Building B15, MOD Donnington
Town: Telford
Postal code: TF2 8JT
Country: United Kingdom
Contact Person: Cassie Craik
Telephone: +44 1952967787
Email: Cassie.Craik@babcockinternational.com
Internet address(es):
Main address: www.babcockinternational.com

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: IRM18/7207 — Repair and Calibration of Fuel System Test Sets and Associated Cables Sets
II.1.2) Main CPV code: 50433000
II.1.3) Type of contract Services
II.1.4) Short Description:
Babcock Land Defence Ltd, acting as the Agent to the UK Ministry of Defence (MOD), intends to negotiate a single source contract with Ultra Electronics Holdings (UEH) for the repair, calibration and maintenance of Fuel System Test Sets (‘FSTS’) and related components, including cable sets. There will also be provision for two 1-year options should this be required, and subject to satisfactory supplier performance.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:515000
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 50410000

II.2.3) Place of performance
Nuts code: UKG21 Main site or place of performance:Telford and Wrekin.

II.2.4) Description of the procurement
Babcock Land Defence Ltd, acting as the Agent to the UK Ministry of Defence (MOD), intends to negotiate a single source contract with Ultra Electronics Holdings (UEH) for the repair, calibration and maintenance of Fuel System Test Sets (‘FSTS’) and related components, including cable sets. There will also be the provision for two 1-year options should this be required and subject to satisfactory supplier performance. The equipment supports a range of aircraft platforms.
At present the possible future requirement covers, but is not limited to: the repair, calibration and test of the following item and all associated cable sets.
DMC NSN SIN
W116 6625994448246 Fuel System Test Sets (DE8491M).
Babcock Land Defence Ltd reserves the right to add associated items to the contract.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
Babcock Land Defence Ltd, acting on behalf of the UK Ministry of Defence, has a potential requirement to place a 5-year framework agreement with the possibility of a further 2 x 1-year options, should this be required and subject to satisfactory supplier performance.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without publication of a contract notice(in accordance with Article 28 of Directive 2009/81/EU)
IV.1.3) Information about framework agreement
The procurement involves the establishment of a framework agreement
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: IRM18/7207
Title: Repair and calibration of Fuel System Test Sets and Associated Cable Sets

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2020-07-07
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Ultra Electronics Precision Control Systems
Postal address: Arle Court, Hatherley Lane
Town: Cheltenham
Postal code: GL51 6PN
Country: United Kingdom
Telephone: +44 1242221166
Email: customer.services@ultra-pcs.com
Nuts code: UKK13
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

Advertising regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk
Go reference: GO-2020128-DCB-17477636
VI.4) Procedures for review
VI.4.1) Review body
Official name: Ministry of Defence, DSG, Defence Support Group (DSG)
Postal address: I&RM, Building B15, MOD Donnignton
Town: Telford
Postal code: TF2 8JT
Country: United Kingdom
Telephone: +44 1952967787
E-mail: Cassie.Craik@babcockinternational.com

VI.5) Date of dispatch of this notice:
2020-12-08

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without publication of a call for competition in accordance with
Article 28 of Directive 2009/81/EU
The works, supplies or services can be provided only by a particular economic operator for the following reason:
absence of competition for technical reasons

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
Babcock Land Defence Ltd, acting as the Agent to the UK Ministry of Defence (MOD), intends to negotiate a single source contract with Ultra Electronics Holdings (UEH) for the repair, calibration and maintenance of Fuel System Test Sets (‘FSTS’) and related components, including cable sets. The contract has an estimated value of GBP 515 000 for a duration of 5 years, with an additional two 1-year extension options; making the total duration a potential 7 years.
It is considered that this contract can be placed using the negotiated procedure without prior publication pursuant to Regulation 16(1)(a)(ii) of the UK Defence and Security Public Contracts Regulations 2011 (Article 28(1) (e) of Directive 2009/81/EC) for technical reasons.
The MOD do not hold repair specifications or baseline test procedures for the output specification of the equipment, therefore cannot create test procedures without this information. The FSTS is a safety critical piece of test equipment across multiple platforms, acceptance of specifications for reverse engineered repairs would be dependent on the ability to calibrate the equipment and provide suitable calibration procedures. Without knowing the upper and lower tolerance thresholds for calibration, the authority is unable to confirm that the calibration is within a tolerance sufficient to prevent equipment malfunction, or that the calibration is performed to the equivalent required UKAS standard. As MOD do not have access and cannot access the required information and nor would any other potential contractor, UEH are the only contractor that can fulfil this requirement.
This notice is not a request for expressions of interest, so please do not apply to be invited to tender. This notice advises that Babcock Land Defence Ltd, acting as agent on behalf of the UK Ministry of Defence, is to negotiate a single source contract with the named supplier, and this notice is published for reasons of transparency only.