Defence Online

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2017/S 019-032375/EN)
Nature of contract: Public works contract
Procedure: Open procedure
Regulation of procurement: EU
Type of bid required: Mixed global and partial bid

Contract notice
Works
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name addresses and contact point(s):
Royal Berkshire Fire Authority
Newsham Court, Pincents Kiln
Reading
Postal code: RG31 7SD
United Kingdom
For the attention of: Lee Wilkey
Phone: +44 7887752572
Email: wilkeyl@rbfrs.co.uk
Internet Address(es):
General address of the contracting authority: www.rbfrs.co.uk
Address of the buyer profile: www.rbfrs.co.uk/procurement
Electronic access to information: www.in-tendhost.co.uk/rbfrs-bmkfrs/aspx/Home.
Electronic submission of tenders and requests to participate: www.in-tendhost.co.uk/rbfrs-bmkfrs/aspx/Home.
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2) Type of the contracting authority:
Regional or local authority
I.3) Main activity: Public order and saftey
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity:
Building Fabric Maintenance Contract. Measured Term.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Works
Execution only
Nuts code: UKJ11
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS):
The notice involves a public contract
II.1.4) Information on framework agreement:
II.1.5) Short description of the specific contract:
Provision of building maintenance and repairs plus mechanical and engineering services service to the RBFRS at all stations and HQ.
II.1.6) Common procurement vocabulary (CPV): 50710000, 45261900, 50000000, 50700000, 50800000, 50720000, 51100000
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): NO
II.1.8) Lots:
The contract is divided into lots: Yes. Tenders may be submitted for one or more lots
II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
This contract is to deliver competent and timely building maintenance and repairs plus a mechanical and engineering planned maintenance and repair work to RBFRS and approximately 20 additional locations across Berkshire.
Estimated value excluding VAT:
Range: between 2 500 000 and 5 000 000 GBP
II.2.2) Information about options:
Options:no
II.2.3) Information about renewals:
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts: in months: 12 (from the award of the contract)
II.3) Duration of the contract or time limit for completion:
Duration in months: 60 (from the award of the contract)
Information about lots
Lot No: 1; Lot title: Building Planned Mainenance and Responsive Repairs
1) Short description: This contract is to provide all the building maintenance work to Royal Berkshire Fire Authority across the whole estate in Berkshire.
2) Common procurement vocabulary (CPV): 45210000
3) Quantity or scope:
As above.
Estimated value excluding VAT: GBP
4) Indication about different date for duration of contract or starting/completion:
Duration in months: 60 (from the award of the contract)
5) Additional information about lots:

Lot No: 2; Lot title: Mechanical and Electrical works planned and reactive maintenance
1) Short description: To undertake all planned and reactive maintenance for RBFRS across its whole estate of twenty properties.
2) Common procurement vocabulary (CPV): 50710000,50712000
3) Quantity or scope:
As above.
Estimated value excluding VAT: GBP
4) Indication about different date for duration of contract or starting/completion:
Duration in months: 60 (from the award of the contract)
5) Additional information about lots:

Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract:
III.1.1) Deposits and guarantees required:
Deposit not required but a Parent Company Guarantee may be required.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
One lead contractor for each lot with collateral warranties as required.
III.1.4) Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Service Level agreements and KPIs.
JCT standard form of measured term contract 2011.
III.2) Conditions for participation:
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if the requirements are met: As set out in the standard selection questionnaire.
III.2.2) Economic and financial ability:
Information and formalities necessary for evaluating if the requirements are met: As per standard selection questionnaire.
Minimum level(s) of standards possibly required: As per questionnaire.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: As per questionnaire.
Minimum level(s) of standards possibly required: As per questionnaire.
III.2.4) Information about reserved contracts:
III.3) Conditions specific to services contracts:
III.3.1) Information about a particular profession:
Execution of the service is reserved to a particular profession: no

III.3.2) Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: NO
Section IV: Procedure
IV.1) Type of procedure:
IV.1.1) Type of procedure:
Open
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiatedNO
IV.2) Award criteria:
IV.2.1) Award criteria:
IV.2.2) Information about electronic auction:
An electronic auction will be used: no
IV.3) Administrative information:
IV.3.1) File reference number attributed by the contracting authority/entity:
PROJ00121 and PROJ00122
IV.3.2) Previous publication(s) concerning the same contract:
No
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents:09.03.2017 – 14:00
Payable documents: No
IV.3.4) Time limit for receipt of tenders or requests to participate:
10.03.2017 – 17:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening of tenders:
Date: 10.3.2017 – 15:00
Place: RBFRS HQ
Persons authorised to be present at the opening of tenders: no.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 48 months.

VI.2) Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
VI.4) Procedures for appeal:
VI.4.1) Body responsible for appeal procedures:
Chief Fire Officer
Royal Berkshire Fire Authority
Reading
Postal code: RG31 7SD
United Kingdom
Email: wilkeyl@rbfrs.co.uk
Internet address: www.rbfrs.co.uk
VI.4.3) Service from which information about the lodging of appeals may be obtained:
Chief Fire Officer
Royal Berkshire Fire Authority
Reading
Postal code: RG31 7SD
United Kingdom
Email: wilkeyl@rbfrs.co.uk
Internet address: www.rbfrs.co.uk
VI.5) Date of dispatch of this notice:
24.01.2017