Defence Online

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2017/S 009-013385/EN)
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: EU
Type of bid required: Global bid

Contract notice
Services
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: The City of Cardiff Council
Postal address: County Hall, Atlantic Wharf
Town: Cardiff
Postal code: CF10 4UW
Country: United Kingdom
Contact Person: Sarah Phillips
Telephone: +44 2920873744
Email: saphillips@cardiff.gov.uk
Nuts code: UKL22
Internet address(es):
Main address: www.cardiff.gov.uk
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
Electronic communication requires the use of tools and devices that are not generally available.
Unrestricted and full direct access to these tools and devices is possible,free of charge,at:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Advice Services for Cardiff Residents.

Reference number: ERFX1002810
II.1.2) Main CPV code: 98000000
II.1.3) Type of contract: Services
II.1.4) Short Description: The City of Cardiff Council wishes to re-commission Advice Services for Cardiff residents. The scope of the procurement includes Advice, Information and Advice, Advice with Casework, Specialist Advice services.
II.1.5) Estimated total value:
Value excluding VAT: 3221000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
75310000, 85312400

II.2.3) Place of performance
Nuts code: UKL22
Main site or place of performance:
Cardiff.

II.2.4) Description of the procurement:
The Council seeks to award one contract for the provision of Advice Services to Cardiff residents.
Cardiff Council wishes to commission an Advice Partner to complement the work of the in house advice team.
Bids for the contract are welcome from single providers, consortia or by a lead provider with subcontractors.
Bidders must note that some of the generalist advice provided under the contract will in future be provided in house by the Council’s Money Advice Team and that the funding provided under the contract will reduce on a phased basis as detailed in the tender documentation.
The new Advice Partner will be required to bid for other external funding to supplement the Council funding. There will be an opportunity for the Council to award further work under the contract should more funding become available for this purpose.
The Council will provide space within council buildings including both back office and customer facing accommodation in Central Library Hub.
The contract will be for 5 years with the option to extend for additional periods of up to 2 years, with the aim of giving the provider greater certainty and adding to sustainability.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 3221000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewalyes Description of renewals:5 year contract with an option to extend for additional periods up to 2 years.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The contract will be for 5 years with the option to extend for additional periods of up to 2 years.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:The Council is undertaking an open procedure and will use a questionnaire to short-list providers that meet the Council’s minimum criteria for the contract to identify organisation whose tender submissions will be evaluated. The Council will evaluate an organisation’s ability to meet minimum selection criteria, such as but not limited to insurance levels, economic and financial standing, capacity and capability and experience. A recognised Advice Quality Standard is required.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2016/S 138-249924
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2017-02-08 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN, CY
IV.2.7) Conditions for opening tenders
Date: 2017-02-08 Local time: 12:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
IV.2) Information about electronic workflows
VI.3) Additional information:
Please note that this OJEU Notice and the commencement of the procurement process is subject to the satisfactory completion of the Contracting Authority’s call in period. It is anticipated that this will expire at midnight on 17.1.2017. Should the decision be called in then the Contracting Authority reserves its right to not award any or part of this contract and to abandon this procurement and will not be liable for any costs incurred.
Please note that Cardiff Council is the sole commissioner of this service which is provided for Cardiff residents only under this contract.
The Council’s view is that TUPE may apply to the award of a new contract for Advice Services. However, it should be noted that the Council, acting in its role as commissioner of the services, does not have a legal responsibility to determine whether TUPE applies in this procurement and bidders should take their own independent legal advice in relation to TUPE regarding this matter.
The Council welcomes bids from all tendering organisations including but not limited to consortia arrangements, lead contractors and sole traders. The proposed commencement date will be 1.4.2017.
To register for this tender opportunity, please go to the Council’s e-tendering website If you are not already registered, please complete the free registration process ensuring that you have selected the ‘City of Cardiff Council’ as a Customer and the Common Procurement Vocabulary Codes 98000000, 85312400, 75310000.
Once you have registered please go to the opportunity ERFX1002810 to express an interest. You will then be able to download the tender documentation. Please ensure that you read the tender documents carefully in order to be aware of the requirements and relevant deadlines.
Please note that the Services are listed under Schedule 3 of the Public Contracts Regulations 2015 (Regulation 5 (1)(d) and 74) Social and Other Specific Services) and accordingly are subject to the so called Light Touch Regime (Regulations 74-77) This procurement will use an open tender process under Public Contracts Regulations 2015 (as amended) and accordingly the Council cannot enter into any negotiations on the Tender or Contract.
Any contract award will be conditional on the Contract being approved in accordance with the Council’s internal procedures and the Council being generally able to proceed and will allow a standstill period of a minimum of 10 calendar days to elapse before sending confirmation of contract award to the successful Tenderers.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, pause, postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at
(WA Ref: 59255).
The buyer considers that this contract is suitable for consortia bidding.
VI.4) Procedures for review
VI.4.1) Review body
Official name: The City of Cardiff Council
Postal address: County Hall, Atlantic Wharf
Town: Cardiff
Postal code: CF10 4UW
Country: United Kingdom
Telephone: +44 2920873741
Internet address: www.cardiff.gov.uk
VI.5) Date of dispatch of this notice:2017-01-10