Defence Online

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2017/S 004-005809/EN)
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: EU
Type of bid required: Mixed global and partial bid

Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name addresses and contact point(s):
North Devon District Council
Lynton House, Commercial Road
Barnstaple
Postal code: EX31 1DG
United Kingdom
For the attention of: Martin Williams or Lucinda Tomlinson
Phone: +44 1271388273/433
Email: martin.williams@northdevon.gov.uk or lucinda.tomlinson@northdevon.gov.uk
Internet Address(es):
General address of the contracting authority:
Electronic submission of tenders and requests to participate:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2) Type of the contracting authority:
Regional or local authority
I.3) Main activity: General public services
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: Yes
Torridge District Council
Riverbank House
Bideford
Postal code: EX39 2QG
United Kingdom

Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity:
Provision of Insurance-Related Services for North Devon District Council.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Services
Service category No 6: Financial services: Insurance services and Banking and investment services
Nuts code: UKK4
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS):

II.1.4) Information on framework agreement:
II.1.5) Short description of the specific contract:
Provision of Insurance-Related Services for North Devon District Council, divided into 9 lots as follows:
Property Combined, Fidelity Guarantee, Contract Works, Computers, Combined Liability, Motor Fleet, Personal Accident, Combined Engineering and North Devon Joint Crematorium Committee (package policy).
II.1.6) Common procurement vocabulary (CPV): 66510000, 66515200, 66515411, 66513200, 66519200, 66516000, 66516500, 66516100, 66512000
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): NO
II.1.8) Lots:
The contract is divided into lots: Yes. Tenders may be submitted for one or more lots
II.1.9) Information about variants:
Variants will be accepted: YES
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
II.2.2) Information about options:
Options:no
II.2.3) Information about renewals:
This contract is subject to renewal: yes
Number of possible renewals:
II.3) Duration of the contract or time limit for completion:
Starting 01.04.2017Completion 31.03.2020
Information about lots
Lot No: 1; Lot title: Property Combined
1) Short description: General PropertiesIndustrial & Commercial PropertiesFuel at Ilfracombe HarbourSpecial PropertyMoneyBusiness Interruption.
2) Common procurement vocabulary (CPV): 66510000,66515200
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:
Contract is for 3 years with an option to extend for a further 2 years at the council’s discretion.
Lot No: 2; Lot title: Fidelity Guarantee
1) Short description: Fidelity Guarantee.
2) Common procurement vocabulary (CPV): 66510000,66515411
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:
Contract is for 3 years with an option to extend for a further 2 years at the council’s discretion.
Lot No: 3; Lot title: Contract Works
1) Short description: Contract Works.
2) Common procurement vocabulary (CPV): 66510000,66513200
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:
Contract is for 3 years with an option to extend for a further 2 years at the council’s discretion.
Lot No: 4; Lot title: Computers
1) Short description: Computers.
2) Common procurement vocabulary (CPV): 66510000,66519200
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:
Contract is for three years with an option to extend for a further two years at the council’s discretion.
Lot No: 5; Lot title: Combined Liability
1) Short description: Employers LiabilityPublic & Products LiabilityOfficials IndemnityLibel & SlanderProfessional Indemnity.
2) Common procurement vocabulary (CPV): 66510000,66516000,66516500
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:
Contract is for 3 years with an option to extend for a further 2 years at the council’s discretion.
Lot No: 6; Lot title: Motor Fleet
1) Short description: Motor Fleet.
2) Common procurement vocabulary (CPV): 66510000,66516100
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:
Contract is for 3 years with an option to extend for a further 2 years at the council’s discretion.
Lot No: 7; Lot title: Personal Accident & Travel
1) Short description: Personal AccidentTravel.
2) Common procurement vocabulary (CPV): 66510000,66512000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:
Contract is for 3 years with an option to extend for a further 2 years at the council’s discretion.
Lot No: 8; Lot title: Combined Engineering
1) Short description: Engineering InspectionEngineering Insurance.
2) Common procurement vocabulary (CPV): 66510000,66519200
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:
Contract is for 3 years with an option to extend for a further 2 years at the council’s discretion.
Lot No: 9; Lot title: North Devon Joint Crematorium Committee
1) Short description: Material DamageBusiness Interruption‘All Risks’MoneyPublic and Products LiabilityEmployers LiabilityInspection ContractPlant ProtectionEmployee DishonestyPersonal Accident.
2) Common procurement vocabulary (CPV): 66510000,66515200,66515411,66519200,66516000,66512000
3) Quantity or scope:

4) Indication about different date for duration of contract or starting/completion:
5) Additional information about lots:
North Devon Joint Crematorium Committee is a joint committee set up pursuant to the Local Government Act 1972 between North Devon District Council and Torridge District Council with North Devon District Council being the lead authority for the management of North Devon Crematorium.Contract is for 3 years with an option to extend for a further 2 years at the council’s discretion.

Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract:
III.1.1) Deposits and guarantees required:
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see Invitation to Tender documents.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contract is open to the following organisations.
1) Insurers, being registered with the FCA, proposing to provide the requested service and insurance listed in Annex B with the Council.
2) Insurance Brokers or Managing General Agents who are submitting a bid which is fully and exclusively supported by Insurers who are registered with the FCA and authorised to transact such business as detailed in Annex B. When submitting their bid, the name, identity and the exclusive quotation basis must be provided and clearly identified for all covers being tendered.
III.1.4) Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see Invitation to Tender documents.
III.2) Conditions for participation:
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if the requirements are met: Please see Invitation to Tender documents.
III.2.2) Economic and financial ability:
Information and formalities necessary for evaluating if the requirements are met: All bidders should hold a Standard & Poor’s (or equivalent rating agency) rating of A- or better. If you do not hold a financial rating from a rating agency please provide your financial statements for the past two years for consideration by the authority or contact us to discuss alternative means of demonstrating your financial strength.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Evidence of experience of providing insurance services for the public sector is preferable but experience with providing cover for complex commercial organisations will be considered.
Please see Invitation to Tender documents.
III.2.4) Information about reserved contracts:
III.3) Conditions specific to services contracts:
III.3.1) Information about a particular profession:
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: This tender is open only to insurance companies regulated by the Financial Services and Market Act 2000, Insurance Companies Act 1982 and any other statutory modifications thereof.
This competition does not include a requirement for insurance broking services and insurance brokers are not eligible to participate in the tender.

III.3.2) Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: YES
Section IV: Procedure
IV.1) Type of procedure:
IV.1.1) Type of procedure:
Open
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) Award criteria:
IV.2.1) Award criteria:
IV.2.2) Information about electronic auction:
An electronic auction will be used: no
IV.3) Administrative information:
IV.3.1) File reference number attributed by the contracting authority/entity:
IV.3.2) Previous publication(s) concerning the same contract:
No
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:

IV.3.4) Time limit for receipt of tenders or requests to participate:
06.02.2017 – 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening of tenders:

Section VI: Complementary information

VI.3) Additional information
Contract is for three years with an option to extend for a further two years at the council’s discretion.
VI.4) Procedures for appeal:
VI.4.1) Body responsible for appeal procedures:
North Devon District Council
Lynton House Commercial Road
Barnstaple
Postal code: EX31 1DG
United Kingdom
Phone: +44 1271388273
Email: martin.williams@northdevon.gov.uk
Internet address:
VI.4.2) Lodging of appeals:
Precise information on deadline(s) for lodging appeals:Any notice of intention to appeal under this process should be addressed to the person specified in Section I.1.
VI.4.3) Service from which information about the lodging of appeals may be obtained:
North Devon District Council
Lynton House Commercial Road
Barnstaple
Postal code: EX31 1DG
United Kingdom
Phone: +44 1271388273
Email: martin.williams@northdevon.gov.uk
Internet address:
VI.5) Date of dispatch of this notice:
04.01.2017