Defence Online

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2016/S 246-450335/EN)
Nature of contract: Supply contract
Procedure: Restricted procedure
Regulation of procurement: EU
Type of bid required: Mixed global and partial bid

Contract notice
Supplies
Directive 2009/81/EC
Section I: Contracting authority
I.1) Name addresses and contact point(s):
Ministry of Defence, DSG, Defence Support Group (DSG)
Donnington
Telford
Postal code: TF2 8JT
United Kingdom
For the attention of: Jason Green
Phone: +44 1922673921
Email: jason.green@babcockinternational.com
Internet Address(es):
General address of the contracting authority: www.babcockinternational.com
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2) Type of the contracting authority:
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3) Main activity:
Defence
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity: IRM16/1318 — The Supply of Military Related Spare Parts and Associated Items — Mechanical/Fabricated Parts Related.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Supplies
Type of supplies contract: Purchase
Main site or location of works, place of delivery or of performance: Telford and Wrekin.
Nuts code: UKG21
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4) Information on framework agreement
II.1.5) Short description of the specific contract:Parts of military vehicles. Babcock DSG Limited acting on behalf of the Authority has under consideration a 5 year Framework Agreement for the supply of military parts and associated items which includes but is not limited to the following NSN’s. The Authority may add items of a similar nature to the Framework Agreement if required during the contract period.The following is a sample of the 100+ NSN’s which will be included in the ITT.2530991318239 Removal Tool, End Connect;2530994042350 Rope Track;2530994588182 Top Hat Bush;2530998753044 Clamp Assembly, Track;3020997901466 Sprocket Wheel 11 Teeth;4910996637613 Tool, Pad Removal;4910999681505 Shaft, Shouldered;5120992154487 Wear Indicator, Universal;5120992744263 Socket, Socket Wrench;5315998788053 Pin, Toggle, Headed;5340995011524 Snap Link, Rappeller;5340997714106 Cover Plate;2540997802177 Radiator;2930996479591 Radiator, Engine Coolant;2930998263016 Filler Cap;2940998481250 Replacement Filter Eleme;4310991635842 Compressor;4940997537130 Leak Detector;6105998290064 Motor Assy;1015998107994 Strap;2540998191494 Harness, Safety, Casualty;2540998191495 Harness, Safety, Casualty;2930998819368 Cock Plug;4730661522631 Strainer Element, Sedimen;2530992581737 Disc, Brake;2540992154277 Filler;2540997231994 Container, Urine Specimen;2990990520102 Tensioners Assy.This requirement will be split into lots. Suppliers who progress to the Invitation to Tender Stage can bid for 1 lot, several lots or combination of lots. A framework agreement covering all lots or framework agreements for individual or combination of lots will be awarded based upon the lowest priced combination for all lots over the 5 year contract period.Tenderers shall be provided with NATO Stock Numbers and manufacturers’ part numbers and, using ISIS, shall be required to source and price the items in scope for the requirement.Expressions of Interest to participate in this requirement are to be submitted on the DCO by completing the DPQQ. The DPQQ shall be assessed on the DCO using the selection criteria given within the DPQQ and within each question. Only those suppliers who provide all mandatory information and are not subject to a mandatory exclusion will be invited to tender.The following code is required to access the DPQQ — 6FC3293559.
II.1.6) Common procurement vocabulary (CPV): 35420000,
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA):
II.1.8) Lots:

II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
Although the total value of the requirements over a 5 year period has an estimated value of between 4 500 000 – 10 000 000 GBP; no business whatsoever is guaranteed under any resulting framework agreement or contract that will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Estimated value excluding VAT:
Range: between 4 500 000 and 10 000 000 GBP
II.2.2) Information about options:
Options: yes
The initial contract will be for a 4 year period with a 1 year option.
II.2.3) Information about renewals:
II.3) Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
As detailed within the DPQQ documentation.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed within the DPQQ documentation.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into contract.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC of the European Parliament and of the Council (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC of the European Parliament and of the Council (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.A full list of the Regulation 23(1) and 23(2) criteria are at will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2) Economic and financial ability
(c) Where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.As detailed within the DPQQ documentation
Minimum level(s) of standards possibly required: (c) Where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.As detailed within the DPQQ documentationAs detailed within the DPQQ documentation.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: (d) A statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator(e) A statement of the economic operator’s: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property..(f) A check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator’s study and research facilities and quality control measures(h) The environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract.(j) A description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract.(l) Certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority.(m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority.(n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification.(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i)As detailed within the DPQQ documentation
Minimum level(s) of standards possibly required: As detailed within the DPQQ documentation.
III.2.4) Information about reserved contracts
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession:
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number: 6 and maximum number
IV.1.3) Reduction of the number of operators during the negotiation or dialogue
IV.2) Award criteria
IV.2.2) Information about electronic auction

IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority/entity
IRM/1318
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document
12012017
Payable documents: No
IV.3.4) Time limit for receipt of tenders or requests to participate
16.01.2017
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

IV.3.7) Minimum time frame during which the tenderer must maintain the tender
In days:
IV.3.8) Conditions for opening of tenders

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-20161216-DCB-9252077.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures:
Ministry of Defence, DSG, Defence Support Group (DSG)
Donnington
Telford
United Kingdom
VI.5) Date of dispatch of this notice:
16.12.2016