Defence Online

Type of document: Services concession
Country: United Kingdom
OJEU Ref: (2016/S 236-430450/EN)
Nature of contract: Service contract
Regulation of procurement: EU
Type of bid required: Global bid

Services concession
Services
Directive 2014/23/EU

Prior information notice
Section I: Contracting authority/entity
I.1) Name and addresses
Official name: Ministry of Defence, C&C, C&C
Postal address: HOCS3a, Room 2.1.27, Kentigern House, 65 Brown Street
Town: Glasgow
Postal code: G2 8EX
Country: United Kingdom
Contact Person: Mr Craig MacPherson
Telephone: +44 1412242706
Email: DefComrclCC-HOCS3a1@mod.uk
Nuts code: UK
Internet address(es):
Main address:
Address of the buyer profile:

I.3)Communication
Access to the procurement documents is restricted.Further information can be obtained at:
Additional information can be obtained from:
the above mentioned address
Applications or,where applicable,tenders must be submitted
to the above mentioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: The Provision of the Defence Discount Scheme.

Reference number: HOCS1a/00039
II.1.2) Main CPV code: 75310000
II.1.4) Short Description:
To Provide The Ministry of Defence Defence Discount Scheme (DDS).

II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description:
II.2.2)Additional CPV code(s)
Main CPV code: 75310000

II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:
United Kingdom.

II.2.4) Description of the procurement
The DDS has been extended to provide members of the Armed Forces community with attractive, relevant and substantial discounts from a wide range of organisations. A Defence Discount Scheme has been in existence for approximately 23 years. In 2012 the scheme was re-launched into its current format. It is the only MOD approved and endorsed discount scheme for the Armed Forces community. Contacting potential discount providers, negotiating the discounts and then communicating them to members of the Scheme will be the responsibility of the contractor, who will be expected to demonstrate ingenuity as well as novel and evolving methods of communication throughout the life of the contract in order to ensure that all discounts remain accessible, current and relevant to all members.
The Scheme must include the provision of a ‘hard’ copy brochure, an internet website and mobile device application, which may be complemented by other initiatives proposed by the Contractor, and approved by MOD.

II.2.6) Estimated value:
Value excluding VAT: 1 Currency: GBP
II.2.7) Duration of the concession
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
List and brief description of conditions of rules and criteria:As a minimum, the Scheme must include the provision of a ‘hard’ copy brochure, an internet website and mobile device application, which may be complemented by other initiatives proposed by the Contractor, and approved by MOD, such as the use of monthly email newsletters and social networking sites.
It will be essential for the Contractor to constantly develop methods of increasing participation by as many organizations as possible. The contractor to demonstrate evidence of recent community engagement and have a current track record of serving 100 000 or more customers and engagement with over 500 businesses.

III.2) Conditions related to the concession
III.2.2) Concession performance conditions:
The cards must be recognised and accepted by companies offering discounts within the DDS.
The operator must establish and operate a system of verification to provide a reasonable level of confidence that applicants are eligible to join the scheme. While the MOD will co-operate in developing the system of verification and will wish to conduct ad-hoc checks, it will not routinely assist in operating the verification regime.
The operator must process the personal information of applicants in accordance with the Data Protection Principles contained in the Data Protection Act 1998.

Section IV: Procedure
IV.1) Description
IV.2) Administrative information
IV.2.2) Time limit for submission of applications or receipt of tenders
Date:2017-01-04
Local time:12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN

Section VI: Complementary information
IV.2) Information about electronic workflows
Electronic payment will be used
VI.3) Additional information:
**Please note this requirement is being advertised in accordance with Regulation 31 (3) of The Concession Contracts Regulations 2016 as a Prior Information Notice (PIN) as opposed to a Contract Notice as this is a Schedule 3 requirement. Interested parties should express their interest with relevant evidence provided to DefComrclCC-HOCS3a1@mod.uk by midnight on the 4.1.2017. Thereafter a further down-selection may be required and interested suppliers will be invited to tender based on capability and if required this further down selection. The Authority reserves the right to restrict the number of suppliers invited to tender to a maximum of 6 or 7 by way of a Dynamic Pre-Qualification Questionnaire and by choosing the top 6/7 scoring suppliers** GO Reference: GO-2016122-DCB-9183151

VI.4) Procedures for review
VI.4.1) Review body
Official name: Ministry of Defence, C&C, C&C
Postal address: HOCS3a, Room 2.1.27, Kentigern House, 65 Brown Street
Town: Glasgow
Postal code: G2 8EX
Country: United Kingdom
Telephone: +44 1412242706
E-mail: DefComrclCC-HOCS3a1@mod.uk
Internet address:

VI.4.2) Body responsible for mediation procedures
Official name: Ministry of Defence, C&C, C&C
Town: Glasgow
Country: United Kingdom
VI.5) Date of dispatch of this notice:2016-12-02