Defence Online

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2016/S 233-424404/EN)
Nature of contract: Service contract
Procedure: Restricted procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Services
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: North Durham Academy
Postal address: High Street
Town: Stanley
Postal code: DH9 0TW
Country: United Kingdom
Telephone: +44 1276-673880
Email: pqq@litmuspartnership.co.uk
Nuts code: UKC14
Internet address(es):
Main address:
Official name: Consett Academy
Postal address: Ashdale Road
Town: Consett
Postal code: DH8 6LZ
Country: United Kingdom
Telephone: +44 1276-673880
Email: pqq@litmuspartnership.co.uk
Nuts code: UKC14
Internet address(es):
Main address:

I.2) Joint Procurement:
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
to the above mentioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: North Durham Academy and Consett Academy — Tender for Cleaning Services.
II.1.2) Main CPV code: 90919300
II.1.3) Type of contract: Services
II.1.4) Short Description: New College Durham is delighted to be the lead sponsor for both North Durham and Consett Academies. The College has established a strong reputation for providing high quality education and training for both young people and adults.
The new Academy campus for North Durham, opened to students in 2013. This visionary project has created an inspiring, flexible learning environment for students and provide superb facilities for the local community. All facilities meet very high standards in environmental sustainability and have been built using the latest technologies and materials available. The new iconic campus reflects the Academy’s ambition to be the leading provider of education in the area, with a bold design encompassing a wide and modern curriculum. High quality learning facilities will promote the best quality learning experience for students. The building design incorporates high aspirations for students, staff and the local area.
II.1.5) Estimated total value:
Value excluding VAT: 850000.00 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.3) Place of performance
Nuts code: UKC14
Main site or place of performance:
North Durham Academy and Consett Academy.
County Durham.
United Kingdom.

II.2.4) Description of the procurement:
An exciting, brand new facility for the community of Consett opened in September 2015. The new joint Consett Academy and Consett Leisure Centre is a fantastic and innovative building to inspire the whole community into active living and learning. 44 000 000 GBP has been invested in this major regeneration project and the state of the art features and shared facilities will make it a great new community resource. The facility offers a full range of indoor sports and outside the centre there are full rugby and football artificial turf pitches plus a number of floodlit multi-use games areas for netball, football, basketball and the like.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for both North Durham and Consett Academies. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.
The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide Academies that are fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.
The contract being tendered is for three years in duration from 1.8.2017 until 31.7.2020 and will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
At present cleaning operatives are employed at North Durham Academy and Consett Academy to work between the hours of 06:00-19:00, Monday to Friday, which includes Managers, day time Janitors and Team Leaders.
The value of the 2015 / 2016 contract at North Durham Academy was 149 790 GBP
The value of the 2015 / 2016 contract at Consett Academy was 134 420 GBP
Whilst the Academies prioritise value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The Academies’ objectives:
— To further increase the standards of cleanliness around all areas of the Academies.
— To receive a service that complies with the service standards.
— To receive consistently high quality cleaning standards.
— To generate an improved learning environment for all students, in all areas of the Academies.
— To receive improved management support for the cleaning staff.
— To hold regular review meetings with the successful contractor.
— To achieve overall value for money.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 850000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2017-08-01End: 2020-07-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants
Variants will be accepted yes
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Restricted procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2017-01-06 Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 2017-01-27
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
IV.2) Information about electronic workflows
VI.3) Additional information:
Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The pre-qualification questionnaire and associated documents can be obtained at:
The closing date for receipt of the Pre-Qualification Questionnaire is 6.1.2017 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.
It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Official name: North Durham Academy and Consett Academy
Town: County Durham
Country: United Kingdom
VI.5) Date of dispatch of this notice:2016-11-29