Defence Online

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2016/S 203-367671/EN)
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: EU
Type of bid required: Global bid

Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name addresses and contact point(s):
Cheltenham Borough Council
Municipal Offices
Cheltenham
Postal code: GL50 9SA
United Kingdom
Contact points(s): procurement@gosharedservices.org.uk
For the attention of: Ciaran O’Kane
Phone: +44 7834311410
Email: procurement@gosharedservices.org.uk
Internet Address(es):
General address of the contracting authority: www.cheltenham.gov.uk
Address of the buyer profile:
Further information can be obtained from: Cheltenham Borough Council
Municipal Offices
Cheltenham
United Kingdom
Contact points(s): procurement@gosharedservices.org.uk
For the attention of: Ciaran O’Kane
Phone: +44 7834311410
Internet address: www.cheltenham.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cheltenham Borough Council
Municipal Offices
Cheltenham
Postal code: GL50 9SA
United Kingdom
Contact points(s): procurement@gosharedservices.org.uk
For the attention of: Ciaran O’Kane
Phone: +44 7834311410
Email: procurement@gosharedservices.org.uk

Tenders or requests to participate must be sent to: Cheltenham Borough Council
Municipal Offices
Cheltenham
Postal code: GL50 9SA
United Kingdom
Contact points(s): procurement@gosharedservices.org.uk
For the attention of: Ciaran O’Kane
Internet address:

I.2) Type of the contracting authority:
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3) Main activity: General public services
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: Yes
Cheltenham Borough Homes (ALMO)

Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity:
Advice and Inclusion Service to Cheltenham Borough Council.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Services
Service category No 27: Other services
Nuts code: UKK13
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS):
The notice involves a public contract
II.1.4) Information on framework agreement:
II.1.5) Short description of the specific contract:
Cheltenham Borough Council currently commissions an Advice and Inclusion Service to deliver debt and benefits advice, financial inclusion services and housing rights advice. The existing contract expires on the 31.3.2017, giving the Council the opportunity to re-tender the service and to review the specification in light of the latest round of welfare reforms, and in particular the introduction and implementation of Universal Credit.
II.1.6) Common procurement vocabulary (CPV): 98000000
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): NO
II.1.8) Lots:
The contract is divided into lots: No
II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
Most Economically Advantageous Tender.
II.2.2) Information about options:
Options:no
II.2.3) Information about renewals:
II.3) Duration of the contract or time limit for completion:
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract:
III.1.1) Deposits and guarantees required:
Not Applicable.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The preferred Contractor shall submit invoices at 6 monthly intervals.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Service Provider.
III.1.4) Other particular conditions:
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation:
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if the requirements are met: Authorized by the Financial Conduct Authority to provide debt advice in the UK.
III.2.2) Economic and financial ability:
Information and formalities necessary for evaluating if the requirements are met: Financial checks will be carried out on the preferred bidder.
Minimum level(s) of standards possibly required: Most Economically Advantageous Tender.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Most Economically Advantageous Tender.
Minimum level(s) of standards possibly required: Most Economically Advantageous Tender.
III.2.4) Information about reserved contracts:
III.3) Conditions specific to services contracts:
III.3.1) Information about a particular profession:
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Authorized by the Financial Conduct Authority to provide debt advice in the UK.

III.3.2) Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: YES
Section IV: Procedure
IV.1) Type of procedure:
IV.1.1) Type of procedure:
Open
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) Award criteria:
IV.2.1) Award criteria:
IV.2.2) Information about electronic auction:
An electronic auction will be used: no
IV.3) Administrative information:
IV.3.1) File reference number attributed by the contracting authority/entity:
CBC0009P
IV.3.2) Previous publication(s) concerning the same contract:
No
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents:22.11.2016
Payable documents: No
IV.3.4) Time limit for receipt of tenders or requests to participate:
23.11.2016
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening of tenders:
Date: 24.11.2016
Place: Cheltenham Borough Council.
Persons authorised to be present at the opening of tenders: no.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: No
VI.2) Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
The total allocated budget for this service is 130 000 GBP per annum (subject to Council’s approval on 10.2.2017). This funding will be available for 3 years, with the option to extend the period of the contact for the same amount for a further 2 years, subject to satisfactory performance and finance permitting.
VI.4) Procedures for appeal:
VI.4.1) Body responsible for appeal procedures:
Cheltenham Borough Council
Municipal Offices
Cheltenham
Postal code: GL50 9SA
United Kingdom
Email: procurement@gosharedservices.org.uk
Internet address: www.cheltenham.gov.uk
VI.5) Date of dispatch of this notice:
17.10.2016