Defence Online

Type of document: Contract Notice
Country: United Kingdom

1. Title: CCTV AND ELECTRONIC ACCESS CONTROL SYSTEM
2. Awarding Authority: Theatr Brycheiniog Cyf, Technical, Canal Wharf, Brecon,, Powys, GB, LD37EW. Tel: 01874622838. Email: ioan@brycheiniog.co.uk. Web: (Ioan Wynne)
3. Contract type: Supply contract
Single stage
4. Description: Theatr Brycheiniog invites suitably qualified and experienced contractors to submit tenders for the design, supply, installation, commissioning and maintenance of a new integrated CCTV and electronic access control system at the Specified Location. The project forms part of a wider programme of capital investment to improve the security, safeguarding, resilience and operational efficiency of one of Mid Wales” leading arts and cultural venues.
5. CPV Code(s): 72000000, 50000000, 30000000, 31000000, 51000000, 48000000, 51314000, 50343000, 50610000, 35125300
6. NUTS code(s): UKL
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7. Main site or location of works, main place of delivery or main place of performance: UK – All
WALES
West Wales and The Valleys
Isle of Anglesey
Gwynedd
Conwy and Denbighshire
South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
Bridgend and Neath Port Talbot
Swansea
East Wales
Monmouthshire and Newport
Cardiff and Vale of Glamorgan
Flintshire and Wrexham
Powys
Theatr Brycheiniog, Brecon
8. Reference attributed by awarding authority: OCID: ocds-kuma6s-169215
AUG648772
WA Ref:169215
9. Estimated value of requirement: Not provided.
10. Time-limit for receipt of completed tenders 25.9.2026 (13:00:00).
11. Address to which they must be sent: For further information regarding the above contract notice please visit:
12. Other information: NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems
Total quantity or scope of tender
CCTV Requirements
The contractor shall design an integrated IP CCTV system.
The initial feasibility study indicates a requirement for approximately:
14 cameras
6 internal cameras
8 external cameras
32-channel Network Video Recorder
Minimum 31-day recording capacity
Tenderers should undertake their own survey and recommend the optimum number, location and specification of cameras to provide comprehensive coverage.
The system should include:
HD IP cameras
Low-light capability
Wide Dynamic Range
Infrared illumination where required
Weatherproof external cameras
Vandal resistant housings where appropriate
Secure remote viewing
User permissions
Audit logging
Motion detection
Privacy masking
Cyber-secure configuration
The recorder should have spare capacity to accommodate future expansion.
Electronic Access Control
The contractor shall design a fully managed electronic access control system.
The theatre anticipates approximately:
38 controlled doors
37 read-in / push-to-exit doors
1 read-in / read-out door with possible video link ( Stage Door)
Approximately 12 doors requiring keyswitch override
Approximately 200 user credentials
Rather than prescribing a single technical solution, the contractor should recommend the most appropriate technology for each location.
Solutions may include:
Hardwired networked door controllers
Battery-operated intelligent handles (if Required)
Combination solutions
provided they operate within a single integrated management platform.
The system should include:
Access groups
Time schedules
Event logs
Lost card management
Visitor permissions
Door monitoring
Card printer and cards
Software licences
Future scalability
Door Schedule
A detailed Door Schedule will be provided as part of the tender documents.
Tenderers should review each opening and recommend the most appropriate solution based upon:
frequency of use
security requirements
fire escape requirements
operational requirements
whole-life cost.
Video Intercoms
The project includes provision for:
Two external video intercom systems.
Tenderers should allow for:
door release
internal handsets or software clients
integration with the access control system
associated locking hardware
door alterations where required.
Integration
The proposed solution should be capable of integration with:
Fire alarm systems
Future integration
Intruder alarms
Additional CCTV cameras
Additional controlled doors
Installation Requirements
Tenderers should include:
installation methodology
Schedule of works
commissioning process
testing procedures
staff training
handover arrangements
maintenance arrangements.
Works must be planned to minimise disruption to theatre activities and public access.
Standards
All equipment and installation shall comply with all relevant legislation and standards including:
British Standards for CCTV and Access Control
IET Wiring Regulations
Equality Act 2010
Data Protection Act 2018
UK GDPR
Relevant Fire Safety legislation
3 Conditions for Participation
Minimum standards and qualification required
CCTV• HD IP cameras
Low-light capability
Wide Dynamic Range
Infrared illumination where required
Weatherproof external cameras
Vandal resistant housings where appropriate
Secure remote viewing
User permissions
Audit logging
Motion detection
Privacy masking
Cyber-secure configuration
The recorder should have spare capacity to accommodate future expansion.
Electronic Access Control
Access groups
Time schedules
Event logs
Lost card management
Visitor permissions
Door monitoring
Card printer and cards
Software licences
Future scalability
British Standards for CCTV and Access Control
IET Wiring Regulations
Equality Act 2010
Data Protection Act 2018
UK GDPR
Relevant Fire Safety legislation
Estimated award date
02-10-2026
4.5
Language or languages in which tenders or requests to participate can be drawn up
EN
4.6
Tender Submission Postbox
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at
5 Other Information
5.1
Additional Information
Tenderers should submit:
Company profile.
Relevant experience.
Details of three comparable installations.
Technical proposal.
Proposed equipment schedule.
Installation programme.
Warranty arrangements.
Maintenance proposal.
Sustainability statement.
Itemised pricing.
References.
(WA Ref:169215)
TKR-2026818-EX-1877158