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Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2016/S 209-378431/EN)
Nature of contract: Service contract
Procedure: Restricted procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Services
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: Esher College
Postal address: Weston Green Road
Town: Thames Ditton
Postal code: KT7 0JB
Country: United Kingdom
Contact Person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
Email: pqq@litmuspartnership.co.uk
Nuts code: UKJ23
Internet address(es):
Main address:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
to the above mentioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Esher College — Tender for Catering Services.
II.1.2) Main CPV code: 55523000
II.1.3) Type of contract: Services
II.1.4) Short Description: The successful tenderer will be required to provide catering services at Esher College.
Situated in NE Surrey, Esher College is an oversubscribed, open access sixth form College. The College is rated ‘Outstanding’ by Ofsted and has an impressive track record in delivering high levels of student achievement.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1874 students on roll and 155 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of student tastes and dietary requirements. The College would wish the successful contractor to review the current range of services offered and make recommendations accordingly.
II.1.5) Estimated total value:
Value excluding VAT: 2100000.00 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.3) Place of performance
Nuts code: UKJ23
Main site or place of performance:
Esher College
Thames Ditton
Surrey
United Kingdom.

II.2.4) Description of the procurement:
The contract being tendered is for three years in duration from 1.4.2017 to 31.3.2020 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the College a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with Esher College for the duration of this contract.
The College year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that College will be open to receive students for approximately 190 days.
The contract offered covers the scope for the provision of all catering services within the College, which currently includes breakfast, morning break, lunch, all hospitality and free issue requirements. Free School meals and hospitality will be charged based on consumption and at net food cost.
Whilst the College prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The value of the current contract (GBP) is:
2014 / 15:
Cash sales: 323622
Free School Meals: 4389
Hospitality: 20859
Total: 348870
2015 / 16:
Cash sales: 331239
Free School Meals: 6458
Hospitality: 15863
Total: 353560
(Note that these sales values are based on 2015/16 lower student numbers of 1780)
Esher College expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The College expects the successful tenderer to evidence, through their bid, how they shall support and complement our values.
The College believes that success should be celebrated and that students should enjoy their time at College; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. The College is supportive of apprenticeship proposals and would welcome any suggestions of the successful Contractor.
As a College we are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Contractor’s tender submission would be welcomed. The College would wish for the Contractor to look at making an investment which would add to the students’ dining experience.
Please be advised that this contract will be let on a 3 + 3 years basis.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 2100000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2017-04-01End: 2023-03-31
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants
Variants will be accepted yes
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Restricted procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2016-11-25
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 2016-12-09
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
IV.2) Information about electronic workflows
VI.3) Additional information:
Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The pre-qualification questionnaire and associated documents can be obtained at:
The closing date for receipt of the Pre-Qualification Questionnaire is 25.11.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.
It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Esher College
Town: Thames Ditton
Country: United Kingdom

VI.4.2) Body responsible for mediation procedures
Official name: Esher College
Town: Thames Ditton
Country: United Kingdom
VI.4.4) Service from which information about the review procedure may be obtained
Official name: Esher College
Town: Thames Ditton
Country: United Kingdom
VI.5) Date of dispatch of this notice:2016-10-24