Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 072698/S 000-2026
Nature of contract: Service contract
Procedure: Not specified
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK4: Tender Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Defence Equipment and Support
National registration number: PVRL-5831-GLMM

Postal address: MOD Abbey Wood
Town: Bristol
Region: Bath and North East Somerset, North Somerset and South Gloucestershire
Postal code: BS34 8JH
Country: United Kingdom

Email: deslightning-commercial@mod.gov.uk

Internet address

I.3) Communication
Tenders or requests to participate must be submitted
Electronically
via

I.4) Type of the contracting authority
Public authority – central government

II) Object
II.1.1) Title
Spectroil Maintenance
Reference number: ocds-h6vhtk-06c5d9

II.1.3) Type of contract
Services

II.1.4) Short description
The Authority would like to formally engage with industry via this UK4 Notice. The Lightning Delivery Team requires the Supplier to provide diagnostic and repair services in support of the Spectroil M machines. The Spectroil M machines are utilised to perform analysis of oil samples from the F-35 engine and lift fan. The proposed requirement will cover the annual servicing, calibration and repair of the equipment. The Supplier will be responsible for:
– One annual preventative maintenance & service visit per year, per unit for the four Spectroil M machines, inclusive of all required parts and spares.
– Repair activities for the four Spectroil M machines throughout the duration of the contract, as required. The contractor shall provide all personnel, repeat attendances, labour, replacement parts, spares, consumables, tools (including any specialist equipment) and any other resources required to rectify identified faults.
– Call out activities will be completed at UK mainland sites only.
– Provision for the ad-hoc supply of consumables (The Authority may utilise this as an option).
Expressions of interest to participate in this requirement are to be submitted on the Defence Sourcing Portal (DSP) by completing the Procurement Specific Questionnaire (PSQ). The PSQ shall be assessed on DSP using the selection criteria within the PSQ guidance document and within each question. Suppliers are expected to provide all mandatory information and to not be subject to a mandatory exclusion, it is the intention of the Authority to down select, and only fully compliant suppliers will be invited to tender. The deadline for completion of the PSQ and expressing an interest in this requirement is 23:59 on 28/08/2026.
Contract Reference: 715871491
Risk Assessment Ref: RAR-QPCQ5LK
Cyber Risk Profile: Level 0 (Basic)
The anticipated Spectroil M Contract shall be one (1) year from 2027 to 2028, plus options (1 year + 1 year) – subject to approvals from Contract Award (CA). The final confirmed duration including any Contractual Option(s), will be provided in the ITT documentation.

II.1.7) Total value of the procurement
Value (including VAT)
250,000
Value (excluding VAT)
210,000
Currency
GBP

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV codes
50412000
50433000

II.2.3) Place of performance
NUTS code
UK – United Kingdom

II.2.5) Award Criteria
Cost
Name: PSQ
Weighting: 100

II.2.6) Estimated Value
Value (excluding VAT)
210,000
Currency
GBP

II.2.7) Contract dates (estimated)
Start
2027-02-26 00:00
End
2028-02-26 23:59
Duration
1 year 1 day
Possible extension
2030-02-26 23:59
Extended duration
3 years 1 day
This contract is subject to renewal
Yes
Description of renewals
The Contract will include the option to extend the duration for up to two (2) years in one (1) year increments.

II.2.11) Information about options
Options: Yes
Description of options
The Contract will include the option for the provision of ad-hoc consumables. Tenderers shall be provided with NATO Stock Numbers (NSNs) for the consumables identified to support the use of the Spectroil M units. The list will be provided within the tender documentation and is not exhaustive. The full spares required for the sustainment of the Spectroil M units are required to be made available if requested. The Authority reserves the right to add further items of a similar nature to the Contract post award. The Authority reserve the right, at its absolute discretion, to not take up any or all the option(s) listed. Further information on the option(s) will be provided in the Tender.

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

III.1.3) Technical and professional ability
Additional technical selection criteria
The technical ability conditions of participation and the associated evaluation criteria are set out in the PSQ and Spectroil Maintenance PSQ guidance documentation.

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive flexible procedure

IV.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at
The Authority intends to conduct the Spectroil Maintenance Project through the Competitive Flexible Procedure in accordance with the Procurement Act 2023. The Authority intends to conduct the procurement in up to three stages.
Stage 1 is the Procurement Specific Questionnaire (PSQ). The PSQ will be assessed based on the selection criteria within the PSQ and Spectroil Maintenance – PSQ Guidance document. Down selection of Suppliers will be based on PASS/FAIL evaluation for the questions within the questionnaire, to determine if the supplier meets the required conditions of participation. Only the complaint suppliers shall be invited to the next stage – Invitation to Tender (ITT).
Stage 2 is the issue of the initial ITT. Shortlisted suppliers who meet the conditions of participation are invited to submit their full tender.
Stage 3 (if used) would involve issue of a modified ITT in accordance with Section 31 (2) (a). However, the Authority reserves the right to make an award following evaluation of the initial tender submissions (Stage 2) where it considers that the award criteria have been satisfactorily met, without proceeding to any further stages.
The Authority reserves the right under the Procurement Act 2023 to:
To cancel the procurement procedure at any stage.
Not award a contract as a result of the procurement process.
Make any modifications during a competitive flexible procedure, provided that the deadline to participate or submit a first or only tender has not passed (section 31(1)(b)).
Make non substantial modifications, during a competitive flexible procedure, up to the deadline of the final tendering stage (section 31(2)(a)).
Refine or supplement the award criteria during a competitive flexible procedure (section 24(1)).
The issue of the PSQ is not a commitment by the Authority to subsequently issue an invitation to tender, invitation to negotiate or place a contract. Neither does the issue of this or subsequent documents create any implied contract between the Authority and any participant, and any such implied contract is expressly excluded.

IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-08-24 23:59
Estimated award decision date
2027-02-26 23:59

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

Deadline for requests to participate
2026-08-28 23:59

VI) Complementary information
Link to source/bidding documents

Conflicts assessment prepared/revised
Yes

VI.5) Date of dispatch of this notice
2026-07-31 12:56