Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 070312/S 000-2026
Nature of contract: Service contract
Procedure: Not specified
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK2: Preliminary Market Engagement Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Defence Equipment and Support
National registration number: PVRL-5831-GLMM

Postal address: MOD Abbey Wood
Town: Bristol
Region: Bath and North East Somerset, North Somerset and South Gloucestershire
Postal code: BS34 8JH
Country: United Kingdom

Email: DESOD-DRDTContractRelet@mod.gov.uk

Internet address

I.4) Type of the contracting authority
Public authority – central government

II) Object
II.1.1) Title
715826483 – DMS Development & Support – UK1
Reference number: 715826483

II.1.3) Type of contract
Services

II.1.4) Short description
The Disposition Management System (DMS) is a programme that runs off the Salesforce platform, it allows the tasking of items for disposal across the Front Line Commands (FLC) to be actioned directly with the contractors that Defence Recycling and Disposals Team (DRDT) manage through their framework agreements. DRDT require combined support for an existing system built on the Salesforce Platform in addition to development of existing and new functionality within the system to facilitate DRDT operations. The needs for both Support and Development are detailed in the Statement of Requirement.

II.1.5) Estimated Total Value
Value (including VAT)
6,000,000
Value (excluding VAT)
5,000,000
Currency
GBP

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV code
72212100

II.2.3) Place of performance
NUTS code
UK – United Kingdom

II.2.7) Contract dates (estimated)
Start
2026-10-30 00:00
End
2029-10-30 23:59
Duration
3 years 1 day

II.3) Estimated date of publication of contract notice
2026-08-14 23:59

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)

VI) Complementary information
Link to source/bidding documents

VI.5) Date of dispatch of this notice
2026-07-24 13:49

VI.6) Engagement information
Engagement deadline
2026-08-14 23:59
Engagement process description
This is a Preliminary Market Engagement Notice (UK2) issued to inform the market of
early engagement activities in a Request for Information (RFI).
Participation in this exercise:
• Is voluntary
• Will not be formally evaluated
• Will not confer any advantage or disadvantage in any future procurement
The National Armaments Director Group’s Defence Recycling and Disposals Team (DRDT) aims to gather the Market’s opinion and views to best inform the procurement process and, if necessary, better the current approach. The Authority seeks to determine whether the proposed procurement approach is viable, affordable, attractive to the market and capable of delivering the required outcomes.
The Authority intends to recompete the requirement through a new contract with a term of 3 years (3 x 12-month periods), with an anticipated Contract Start Date of October 2026.
In line with government guidance, DRDT currently aims to utilise the Government Commercial Agency’s (GCA) (previously known as Crown Commercial Service (CCS)) RM1043.9 Digital Outcomes and Specialists 7 Framework, specifically Lot 2 – Digital Capability and Delivery Partners.
The Authority currently intends to conduct this procurement using the Competitive Restricted Procedure. Supplier down-selection is planned to be undertaken using the GCA down-selection tool, with the highest-ranking suppliers being invited to participate in the tender process.
Contract Value (estimated):
£ 5,000,000.00 excluding VAT
£ 6,000,000.00 including VAT
The Disposition Management System (DMS) is a programme that runs off the Salesforce platform, it allows the tasking of items for disposal across the Front Line Commands (FLC) to be actioned directly with the contractors that DRDT manage through their framework agreements.
DRDT require support services for an the DMS system , in addition to development of existing and new functionalities within the system to facilitate DRDT operations.
Through this RFI the Authority aims to better understand:
• Whether the market can deliver the requirement;
• What the future Market trends may be;
• If this type of requirement should be structured differently;
• What could be the most effective delivery approach;
• How much it is likely to cost and how different aspects of the requirement can impact cost;
• How long it is Development likely to take;
• What risks exist;
• How MOD security requirements may affect delivery;
• How to ensure continuity of service during transition;
• How to maximise self-reliance/ independence for the Authority to manage and make routine changes to the system;
• Whether the current proposed procurement approach is the most appropriate.
Suppliers interested in participating in this RFI should:
1. Register via:
2. Access the RFI documentation
3. Clarification Questions by 16:00 on Thursday 6th of August 2026 to DESOD-DRDTContractRelet@mod.gov.uk
4. Submit responses by: 16:00 on Thursday 14th of August 2026
The Authority intends to hold a supplier engagement event / open forum via teams
following the RFI phase.
This event will be open to all interested suppliers, including those who did not respond
to the RFI. Details will be communicated via email and/or future notice
The Authority may share anonymised findings from the RFI to support transparency and
equal access to information. Suppliers should clearly identify any commercially sensitive
information in their responses.
The Authority reserves the right to:
• Amend or discontinue this engagement
• Use information gathered to inform any future procurement
• This notice is not a call for competition.

VII) Changes/Modifications

VII.2) Other additional information
RFI Submission Deadline update to reflect the correct timescales