Defence Online

Type of document: Voluntary ex ante transparency notice
Country: United Kingdom
OJEU Ref: (2016/S 199-358507/EN)
Nature of contract: Supply contract
Procedure: Negotiated without a call for competition
Regulation of procurement: EU
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies
Directive 2014/24/EU

Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence, Chief of Staff, Other
Postal address: Defence Strategic Fuels Authority, Larch 3b, Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Contact Person: Liz Lane
Telephone: +44 3067987735
Email: liz.lane631@mod.uk
Nuts code: UKI23
Internet address(es):
Main address:

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Provision of Digital Datasets for Republic of Ireland.

Reference number: CB/JFC3/013
II.1.2) Main CPV code: 72300000
II.1.3) Type of contract Supplies
II.1.4) Short Description:
Supply of digital mapping data of the Republic of Ireland to Defence Geographic Centre.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:172590
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 72300000

II.2.3) Place of performance
Nuts code: IE021 Main site or place of performance:Dublin.

II.2.4) Description of the procurement
Supply of digital mapping data of Republic of Ireland, under licence. Data to be refreshed at least annually. 30 datasets required for varying scales, 1:600 000 for whole country to 1:50 000 Discovery series, including large scale data for various towns.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
There will be 2 x 12 month options for extension to the contract.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication(in accordance with Article 32 of Directive 2014/24/EU)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section V: Award of contract/concession
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2016-10-10
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: Ordnance Survey Ireland
Postal address: Phoenix Park, Dublin 8
Town: Dublin
Postal code: D08 F6E4
Country: Ireland
Telephone: +353 18247546
Nuts code: IE021
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
Total value of the contract/lot/concession:172590
Currency:GBP
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: The registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation. GO Reference: GO-20161012-DCB-8932591.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Ministry of Defence, Chief of Staff, Other
Postal address: Defence Strategic Fuels Authority, Larch 3, Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Telephone: +44 3067987735
E-mail: LIZ.LANE631@MOD.UK

VI.5) Date of dispatch of this notice:
2016-10-12

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article
32 of Directive 2014/24/EU
The works, supplies or services can be provided only by a particular economic operator for the following reason:
protection of exclusive rights, including intellectual property rights

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
The UK Ministry of Defence, intends to award a contract to Ordnance Survey Ireland for the supply of maps and datasets for the Republic of Ireland. The term of the contract is 3 years (plus 2 12-month option periods) with a value of 172 590 GBP.
It is considered that this contract can be awarded using the Negotiated Procedure Without Prior Publication pursuant to Article 32 (2)(b)(iii) of Directive 2014/24/EU of the European Parliament and of the Council (Regulation 32 (2)(b)(iii) of the UK Public Contract Regulations 2015) for the protection of exclusive rights. This is because Ordnance Survey Ireland is a corporate body of the Government of Ireland which has the exclusive right to license the use of the country wide mapping data for commercial and GSI users.