Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 069593/S 000-2025
Nature of contract: Supply contract
Procedure: Not specified
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK2: Preliminary Market Engagement Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Cambridgeshire and Peterborough Fire Authority
National registration number: PGGB-6726-GMBJ

Postal address: Hinchingbrooke Cottage
Town: Huntingdon, United Kingdom
Region: Cambridgeshire CC
Postal code: PE29 2NA
Country: United Kingdom

Contact Person: Kian Marashi
Telephone: +447766954128
Email: procurement@cambsfire.gov.uk

I.4) Type of the contracting authority
Public authority – sub-central government

II) Object
II.1.1) Title
Asset Database
Reference number: 020/25

II.1.3) Type of contract
Supplies

II.1.4) Short description
Cambridgeshire Fire and Rescue Service (CFRS) is currently conducting a soft market testing exercise in preparation for a future procurement of an Asset Management System.
The aim is to identify a centralised solution capable of managing CFRS’s critical assets and infrastructure, including fleet, operational equipment, and hydrants.
Core Functional Requirements;
Any proposed Asset Management System must support the management of the following service areas:
– Fleet Management
(Vehicles, servicing schedules, defect reporting, cost tracking)
– Operational Equipment Management
(Personal Protective Equipment (PPE), Breathing Apparatus (BA) sets, radios, all operational equipment, servicing, and defect tracking)
– Hydrant Management
(Inspection, maintenance, water schemes, compliance monitoring, and mapping)
Desirable (Non-Essential) Capabilities;
– Property Asset Management
– ICT Asset Management
Minimum System Capabilities
The system must be able to deliver, at a minimum, the following functionalities:
– Centralised storage of all critical asset data
– Scheduling and management of routine and ad hoc maintenance/testing
– Defect reporting and escalation workflows based on urgency
– Automated alerts and reminders for servicing and inspections
– Integration with stock control and ordering systems
– Full asset history tracking (maintenance, testing, usage)
– Servicing and maintenance records
– Generation of compliance-ready reports
– Remote access via tablets or mobile devices with internet connectivity
– Multi-user access from any location
– Seamless integration with CFRS’s existing Finance and Procurement systems
– Standard and custom reporting across all system data
– QR code compatibility for asset identification and lifecycle tracking
– User-friendly interface accessible via app or browser, supporting live data and mobile use
– Support for multiple stations, locations, and asset types
– Role-based access control, audit trails, data encryption, and single sign-on
– Cloud-based or hybrid deployment with high availability

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV code
48000000

II.2.3) Place of performance
NUTS code
UKC – NORTH EAST (ENGLAND)
UKD – NORTH WEST (ENGLAND)
UKE – YORKSHIRE AND THE HUMBER
UKF – EAST MIDLANDS (ENGLAND)
UKG – WEST MIDLANDS (ENGLAND)
UKH – EAST OF ENGLAND
UKI – LONDON
UKJ – SOUTH EAST (ENGLAND)
UKK – SOUTH WEST (ENGLAND)

II.2.7) Contract dates (estimated)
Start
2026-07-01 00:00
End
2029-06-30 23:59
Duration
3 years
Possible extension
2031-06-28 23:59
Extended duration
4 years 11 months 28 days
This contract is subject to renewal
Yes

II.3) Estimated date of publication of contract notice
2026-04-06 23:59

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

VI) Complementary information
Link to source/bidding documents

VI.5) Date of dispatch of this notice
2025-10-30 09:15

VI.6) Engagement information
Engagement deadline
2025-11-28 23:59
Engagement process description
Cambridgeshire Fire and Rescue Service (CFRS) is seeking to engage with suppliers who have proven experience in delivering Asset Management solutions, particularly those who have successfully implemented systems within emergency services or similar operational environments.
We invite interested suppliers to submit an Expression of Interest by emailing kian.marashi@cambsfire.gov.uk. Please include a brief overview of your relevant experience and how your solution aligns with the requirements of this potential procurement.
To support this early market engagement, CFRS will be hosting Supplier Engagement Days in December and January. These sessions will provide an opportunity to discuss the upcoming procurement in more detail and allow suppliers to showcase their capabilities and demonstrate their solutions.