Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 068813/S 000-2025
Nature of contract: Service contract
Procedure: Competitive dialogue
Regulation of procurement: Not applicable
Type of bid required: Global bid

Contract notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Scottish Police Authority

Postal address: 1 Pacific Quay, 2nd Floor
Town: Glasgow
Region: Glasgow City
Postal code: G51 1DZ
Country: United Kingdom

Telephone: +44 1786895000
Email: procurementtenders@scotland.police.uk

Internet addresses

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Tenders or requests to participate must be submitted
Electronically
via

I.4) Type of the contracting authority
Body governed by public law

I.5) Main activity
Public order and safety

II) Object
II.1.1) Title
PROC-24-2482 Forensic Services Core Operating System (COS)
Reference number: PROC-24-2482

II.1.2) CPV Codes
Main CPV code
72268000

II.1.3) Type of contract
Services

II.1.4) Short description
The Authority is seeking to appoint a Contractor for the provision, delivery and implementation of a Forensic Services Core Operating System (COS).

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV codes
48000000
72222300
72267100
72311100

II.2.3) Place of performance
NUTS code
UKM – SCOTLAND

II.2.4) Description of the procurement
The Authority is seeking to appoint a Contractor for the provision, delivery and implementation of a Forensic Services Core Operating System (COS). The Contract Period will be for a minimum of eight (8) years with the option, held solely at the Authority’s discretion, to extend for a further period of two (2) twenty-four (24) month periods (8 years + 2 + 2) up to twelve (12) years in total. The actual commencement date of the Contract will not be known until Contract Award.
Forensic Services requires an effective case, evidence and laboratory information management system which allows our people to focus on the specialist forensic and support activity required for delivery of examination outcomes in timeframes which bring real value for our criminal justice partners and the wider Scottish public.
The scope includes implementation services, including support with significant data migration from existing Tier 1 systems, as well as ongoing support and maintenance.
This procurement is for a new Forensic Services Core Operating System.
Further information is provided within the ITP document, available on PCS-T.

II.2.5) Award Criteria
Quality
Name: Technical
Weighting: 60

Price
Weighting: 40

II.2.7) Contract dates (estimated)
Duration in days
2880
This contract is subject to renewal
Yes
Description of renewals
A period of two (2) twenty-four (24) month periods (8 years + 2 + 2) up to twelve (12) years in total.

II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number
3
Maximum number
5

II.2.11) Information about options
Options: Yes
Description of options
Police Scotland reserve the right to purchase additional goods and services which offer ongoing improvements to the operational solution and to cater for the emergence of new and evolving technologies which could enhance the solution and/or the provision of the Services. Any such changes will be progressed through the Contract Variation process in accordance
with Regulation 72 of the Public Contract (Scotland) Regulations 2015.

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please note, the relevant selection criteria will be included in the SPD module.

III.1.2) Economic and financial standing
List and brief description of selection criteria
Please note, the relevant selection criteria will be included in the SPD module.
Minimum level(s) of standards possibly required
Please note, the relevant selection criteria will be included in the SPD module.

III.1.3) Technical and professional ability
List and brief description of selection criteria
Please note, the relevant selection criteria will be included in the SPD module.
Minimum level(s) of standards possibly required
Please note, the relevant selection criteria will be included in the SPD module.

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Please note, the relevant selection criteria will be included in the SPD module.

III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Yes

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes

IV.2) Administrative information

IV.2.2) Tender submission deadline
2025-11-27 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
2025-12-11 00:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI) Complementary information
VI.1) Information about recurrence
This is a recurrent procurement
No

VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Full information on this is provided within the Tender Documents.
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 6713. For more information see:
A sub-contract clause has been included in this contract. For more information see:
Community benefits are included in this requirement. For more information see:
A summary of the expected community benefits has been provided as follows:
As part of our commitment to delivery social value through public procurement, please describe how your organisation will support employment and skills development opportunities as a direct result of being awarded this contract.
Detail how you will create opportunities for:
– The employment of recent graduates
– Provision of graduate-level placements
– Upskilling or training programmes linked to the delivery of this contract
Your response should include:
– Specific targets or commitments (e.g. number of graduates employed, duration of placements
– The timeframe for implementation
– Any partnerships with local education providers or employment schemes.
(SC Ref:813865)

VI.4) Procedures for review
VI.4.1) Review body
Official name
Glasgow Sheriff Court
Town: Glasgow
Country: United Kingdom

VI.5) Date of dispatch of this notice
2025-10-28 09:59