Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2023/S 000-022965/EN)
Nature of contract: Service contract
Procedure: Open procedure
Type of bid required: Global bid

Contract notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Reserve Forces’ and Cadets’ Associations of Northern Ireland
Postal address: confidential
Town: Belfast
Postal code: BT1
Country: United Kingdom
Contact Person: Estates Team
Telephone: +44 7761513837
Email: co-commercialteam@rfca.mod.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
to the above mentioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Cleaning and Consumables on the Volunteer Estate within the RFCA NI region
II.1.2) Main CPV code: 79993100
II.1.3) Type of contract: Services
II.1.4) Short Description: Cleaning and Consumables on the Volunteer Estate within the RFCA NI region
II.1.5) Estimated total value:
Value excluding VAT: 425000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
79993100

II.2.3) Place of performance
Nuts code:
Main site or place of performance:
NORTHERN IRELAND

II.2.4) Description of the procurement:
The provision of quality soft facilities management services (cleaning and consumables) for the reserve and cadet community within the RFCA NI region.
This contract is considered transformational in its delivery model and as such the scope of requirements may change during the life of the contract. There is the possibility that the scope is either increased or decreased in the number of sites due to a re-optimisation programme taking place that looks to optimise site usage across the shared services (Army, RN, RAF). As part of the tender process, bidders must confirm acceptance of these points and their willingness to work in a flexible and collaborate way.
Further information regarding the scope can be found within the tender documents available within the Delta e-tendering portal.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 425000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewalyes Description of renewals:at the expiry of the initial contract period and any extensions exercised.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted yes
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Variant bids will be accepted so long as a bid, compliant with the requirements, is submitted in the first instance and deemed compliant by RFCA NI.

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:as stated in the procurement documents
III.1.2) Economic and financial standing
List and brief description of selection criteria: Economic and financial standing will be assessed by use of a pre-qualification questionnaire. Further information is within the Delta e-sourcing system and tender documents for this provision.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract
III.2.1) Information about a particular profession(only for service contracts)
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision: as stated in the procurement documents

III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2023-09-11 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2023-09-11 Local time: 12:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
Estimated timing for further notices to be published:5 years
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement within the Delta e-sourcing system and the tender documents for this tender provision.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-202387-PRO-23587921
VI.4) Procedures for review
VI.4.1) Review body
Official name: Courts of Northern Ireland
Town: Belfast
Country: United Kingdom
Telephone: +44 20794760000
E-mail: generaloffice@administrativecourtoffice.justice.gov.uk

VI.4.2) Body responsible for mediation procedures
Official name: Dispute Resolution Service of Northern Ireland (DRS)
Town: Belfast
Country: United Kingdom
Internet address:
VI.4.4) Service from which information about the review procedure may be obtained
Official name: Courts of Northern Ireland
Town: Belfast
Country: United Kingdom
VI.5) Date of dispatch of this notice:2023-08-07