Defence Online

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2016/S 188-337678/EN)
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: EU
Type of bid required: Global bid

Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name addresses and contact point(s):
Ubico Limited
Central Depot, Swindon Road
Cheltenham
Postal code: GL51 9JZ
United Kingdom
Phone: +44 1285623324
Email: procurement@gosharedservices.org.uk
Internet Address(es):
General address of the contracting authority: www.ubico.co.uk
Address of the buyer profile:
Further information can be obtained from: Ubico Limited
Central Depot, Swindon Road
Cheltenham
Postal code: GL51 9JZ
United Kingdom
Phone: +44 1285623324
Email: procurement@gosharedservices.org.uk
Internet address: www.ubico.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Ubico Limited
Central Depot, Swindon Road
Cheltenham
Postal code: GL51 9JZ
United Kingdom
Phone: +44 1285623324
Email: procurement@gosharedservices.org.uk
Internet address:

Tenders or requests to participate must be sent to: Ubico Limited
Central Depot, Swindon Road
Cheltenham
Postal code: GL51 9JZ
United Kingdom
Internet address:

I.2) Type of the contracting authority:
OTHER: Local authority owned company
I.3) Main activity: Environment
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity:
Managed Services for Temporary Agency Staff.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Services
Service category No 22: Personnel placement and supply services
Main site or location of works, place of delivery or of performance: Cheltenham.
Nuts code: UKK13
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS):
The notice involves a public contract
II.1.4) Information on framework agreement:
II.1.5) Short description of the specific contract:
Ubico Limited a local authority owned company set up to deliver environmental services to its primary shareholding Councils through service contracts is seeking an agreement with a service provider for a Managed Service for Temporary Agency Staff to support their service delivery.
Suppliers that wish to take part in this tender process are invited to ‘Express and Interest’ upon which they will be granted access to the full tender documentation delivery through this e-tendering system
The tender documents can be accessed from the ‘My Tenders’ area of the website and selecting the ‘View Details’ button for this project when registered for the Supply GO Shared Services portal.
Expressions of Interest and questions of clarification will only be accepted until 17:00 hours 31.10.2016 and the deadline for tender submissions via this portal will be 17:00 hours 4.11.2016.
Please allow sufficient time to make your return as late returns will not be accepted.
Contract period will be for 3 years plus possible extension of 1 year subject to performance with service commencement on 1.4.2017. It is acknowledged that a preparation period 10-12 weeks prior to the service commencement date of 1.4.2017 will be required.
If you have any questions of clarification relating to this tender it should be made via correspondence on the portal and can be addressed to the main contact as stated above.
II.1.6) Common procurement vocabulary (CPV): 79620000
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): NO
II.1.8) Lots:
The contract is divided into lots: No
II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
The value of 6 000 000 GBP is the estimated potential value for the 3 years of service and inclusive of the 1 year extension option. Please note the details of our current service levels or estimated future service levels are provided in good faith as a guide based on previous years requirements and projections to assist in submission of the Tender.
Estimated value excluding VAT:
6 000 000 GBP
II.2.2) Information about options:
Options:yes
Description of these options:The contract has the option to extend for up to a further 12 months. The total estimated values stated in Section II.2.1) include the option period.
II.2.3) Information about renewals:
This contract is subject to renewal: yes
Number of possible renewals:
II.3) Duration of the contract or time limit for completion:
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract:
III.1.1) Deposits and guarantees required:
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4) Other particular conditions:
III.2) Conditions for participation:
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender.
III.2.2) Economic and financial ability:
Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender.
Minimum level(s) of standards possibly required: As detailed in the Invitation to Tender.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender.
III.2.4) Information about reserved contracts:
III.3) Conditions specific to services contracts:
III.3.1) Information about a particular profession:
Execution of the service is reserved to a particular profession: no

III.3.2) Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: NO
Section IV: Procedure
IV.1) Type of procedure:
IV.1.1) Type of procedure:
Open
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) Award criteria:
IV.2.1) Award criteria:
IV.2.2) Information about electronic auction:
An electronic auction will be used: no
IV.3) Administrative information:
IV.3.1) File reference number attributed by the contracting authority/entity:
UBI0006P
IV.3.2) Previous publication(s) concerning the same contract:
No
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents:31.10.2016
Payable documents: No
IV.3.4) Time limit for receipt of tenders or requests to participate:
04.11.2016
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
In days: 90 (from the date stated for receipt of tender)
IV.3.8) Conditions for opening of tenders:

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: October 2020.

VI.2) Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
VI.4) Procedures for appeal:
VI.4.1) Body responsible for appeal procedures:
Ubico Limited
Central Depot, Swindon Road
Cheltenham
Postal code: GL51 9JZ
United Kingdom
Phone: +44 1242775055
Email: procurement@gosharedservices.org.uk
Internet address: www.ubico.co.uk
VI.4.2) Lodging of appeals:
Precise information on deadline(s) for lodging appeals:Ubico Limited will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by Ubico Limited as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or at the risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice:
25.09.2016