Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-021569/EN)
Nature of contract: Service contract
Procedure: Award of a contract without prior publication
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence
Town: Bristol
Country: United Kingdom
Email: thomas.ford105@mod.gov.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: ISSASDT/00053 Exostar Connectivity with CP&F
II.1.2) Main CPV code: 64216100
II.1.3) Type of contract Services
II.1.4) Short Description:
This service provides MOD Suppliers with a user front end to enable them to manage purchase orders and generate and transmit, outbound to CP&F, messages and transactions relating to Advance Shipping Notices (ASN), receipts, and invoices. These messages and transactions route back by the service into the MOD’s CP&F system. It also provides an integration pass-through to facilitate exchange of messages between CP&F and MOD Suppliers. Following an appropriate level of matching within CP&F the MOD Supplier is then paid via BACS.
It is the Authority’s intention to extend the existing contract by 15.5 months to enable re-competition of this service. This notice is not a request for expressions of interest so please do not apply to be invited to tender. This notice advises that the Authority has decided to award a contract on a single source basis and is published for reasons of transparency.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:5808600.00
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
This service provides MOD Suppliers with a user front end to enable them to manage purchase orders and generate and transmit, outbound to CP&F, messages and transactions relating to Advance Shipping Notices (ASN), receipts, and invoices. These messages and transactions route back by the service into the MOD’s CP&F system. It also provides an integration pass-through to facilitate exchange of messages between CP&F and MOD Suppliers. Following an appropriate level of matching within CP&F the MOD Supplier is then paid via BACS.
It is the Authority’s intention to extend the existing contract by 15.5 months to enable re-competition of this service. This notice is not a request for expressions of interest so please do not apply to be invited to tender. This notice advises that the Authority has decided to award a contract on a single source basis and is published for reasons of transparency.

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
(please complete point 2 of the Annex D)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section V: Award of contract/concession
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2022-08-05
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Exostar LLC
Town: Herndon
Country: United States
Nuts code:
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices
V.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties

Section VI: Complementary informationVI.4) Procedures for review
VI.4.1) Review body
Official name: Defence Digital
Town: Corsham
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2022-08-05

Other justification for the award of the contract without prior publication of a call for competition
in the Official Journal of the European Union
The procurement falls outside the scope of application of the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
Justification for extension to contract ISSASDT/00053 is provided under PCR Regulation 32 (5) (b): The negotiated procedure without prior publication may be used for public supply contracts for additional deliveries by the original supplier which are intended either as a partial replacement of supplies or installations or as the extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.
The Authority have identified significant technical risks to implementing a new Supplier Hub at this time without compromising the MOD’s capability to pay its suppliers. This capability must be maintained with minimal disruption and therefore an extension of 15.5 months is necessary for these to be addressed.