Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2021/S 000-010896/EN)
Nature of contract:
Procedure: Not applicable

Contract notice

Section I: Contracting authority
I.1) Name addresses and contact point(s):
Ministry of Defence
NBC(D) Commercial, Naval Base HQ, HMNB Devonport
Plymouth
Postal code: PL2 2BG
United Kingdom
For the attention of: Miss C. Bayley
Phone: +44 3001524993
Email: Christina.Bayley101@mod.gov.uk
Internet Address(es):
General address of the contracting authority: www.contracts.mod.uk
Electronic access to information: www.contracts.mod.uk
Electronic submission of tenders and requests to participate:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2) Type of the contracting authority:
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3) Main activity:
Defence
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity: 701326374 Provision of service to collect, transport and dispose of fuel and sullage from HMS Vessels and other foreign visiting Vessels to Devonport Naval Base.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: HMNB Devonport, Plymouth PL2 2BG
Nuts code:
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4) Information on framework agreement
II.1.5) Short description of the specific contract:
Provision of service to collect, transport and dispose of fuel and sullage from HMS Vessels and other foreign visiting Vessels to Devonport Naval Base. This is an enabling Contract whereby quantities referred to in Schedule 2 of the Contract, draft contained within the ITT documents, are estimated volumes and quantities may vary throughout the Contract duration.
The core Contract shall be for 5 years with 2 additional option years which can be invoked at the discression of the Contracting Authority and are subject to additional approvals.

II.1.6) Common procurement vocabulary (CPV): 90513600, 34133110, 90513700,
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA):
II.1.8) Lots:
The contract is divided into lots: No
II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
The Contracting period will be for 5 years with 2 additional option years.Any option years shall be subject to additional approvals. Volumes of services are contained within the Schedule of Requirement and are subject to change dependent on vessel schedules and requirements at HMNB Devonport.
No business whatsoever is guaranteed under any resulting Framework Agreement or Contract indeed there is no guarantee that any Framework Agreement or Contract will be put in place in relation to this notice. No compensation etc will be paid if a tender or resulting Framework Agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Potential Providers/Tenderers are invited to note the following:
1. Attention is drawn to the Security Aspects Letter (SAL) attached as part of the Draft Contract, which details key criteria for eligibility. In accordance with Regulation 6 (3A) (a) – ‘Security of Information,’ and read in conjunction with Regulation 7 of The Defence and Security Public Contracts (Amendment) (EU Exit) Regulations 2019; this requirement is open to National eye-only. Meaning, only economic operators established in the UK and Gibraltar shall be eligible to tender for this requirement.
2. The Cyber risk has been considered and in accordance with the Cyber Security Model results in a Cyber Risk Profile of ‘MODERATE.’
Estimated value excluding VAT:
2371000.00 GBP
II.2.2) Information about options:
Options: yes

There will be a provision in the Contract for 2 option years which may be implemented should the Authority require an extension to the original Contract period of 5 years to ensure continuation of the service.
Take up of the option years will be subject to the internal approval process.

II.2.3) Information about renewals:
II.3) Duration of the contract or time limit for completion
Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
The authority reserves the right to request an indemnity, guarantee or bank bond if the prospectice tenderer does not meet the required standard for economic and financial standing.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
All payments shall be made with the Contracting Purchasing and Finance (CP&F) tool. Payment follows delivery and acceptance of the services on a monthly basis. Evidence of delivery of the services each month shall be provided by the Supplier to the Authority.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions:
The Authority reserves the right to amend any condition related to security of information to reflect any changes in National Law or Government Policy. If any Contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in National Law or Government Policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
Attentio is drawn to the Security Aspects Letter (SAL) as part of the Draft Contract, which details key criteria for eligibility. In accordance with Regulation 6 (3A) (a) – ‘Security of Information,’ and read in conjunction with Regulation 7 of The Defence and Security Public Contracts (Amendment) (EU Exit) Regulations 2019; this requirement is open to National eyes-only. Meaning, only economic operators established in the UK and Gibraltar shall be eligible to tender for this requirement.
The maximum level of protective marking is Official – Sensitive
Cyber risk has been considered and in accordance with the Cyber Security Model resulted in a Risk Profile of ‘Moderate.’ The Risk Assessment Reference is RAR-ZMBM3M95.
There will be specific proceeses and procedures for all Supplier personnel working at HMNB Devonport.
All additional specific obligations shall be set out in the Invitation to Tender.

III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

The Authority will apply all of the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.

Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.

Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
Information and formalities necessary for evaluating if the requirements are met can be found in the PQQ which encompasses questions to allow the prospective tenderer to provide a declaration of good standing.

III.2.2) Economic and financial ability

Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
– Browse to the eSourcing Portal
– Click the “Click here to register” link
– Accept the terms and conditions and click “continue”
– Enter your correct business and user details
– Note the username you chose and click “Save” when complete
– You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
– Login to the portal with the username/password
– Click the “PQQs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to
any registered supplier)
– Click on the relevant PQQ to access the content.
– Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
– This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects
only)
– Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer
Attachments” in the “Actions” box
3. Responding to the tender
– You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
– Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
– There may be a mixture of online & offline actions for you to perform (there is detailed online help
available)
If you require any further assistance please consult the online help, or contact the e-tendering help desk.

Minimum level(s) of standards possibly required:

Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
– Browse to the eSourcing Portal
– Click the “Click here to register” link
– Accept the terms and conditions and click “continue”
– Enter your correct business and user details
– Note the username you chose and click “Save” when complete
– You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
– Login to the portal with the username/password
– Click the “PQQs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to
any registered supplier)
– Click on the relevant PQQ to access the content.
– Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
– This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects
only)
– Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer
Attachments” in the “Actions” box
3. Responding to the tender
– You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
– Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
– There may be a mixture of online & offline actions for you to perform (there is detailed online help
available)
If you require any further assistance please consult the online help, or contact the e-tendering help desk.

III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Scoring and weighting criteria are contained within the PQQ and ITT documentation. Potential Providers who choose to complete a PQQ return will be required to address the relevant Technical capacity questions in the PQQ response.
Minimum level(s) of standards possibly required:
The Contractor’s personnel who will be attending HMNB Devonport shall hold a valid security clearance on or before the Contract start date.
Additional Standards that the Contractor shall abide by include the following:
ISO9001 accreditation, demonstrable evidence of compliance with the Health and Safety at Work Act 1974 and the Environmental Protection Act 1990, evidence of Goods Vehicle Operator Licence GV76 and evidence that the Contractor has the relevant certifications for handling hazardous waste.

III.2.4) Information about reserved contracts
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession:
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The Contractor shall be a registered Waste Carrier in England and hold appropriate and valid Waste Licences as required by the Environment Agency.
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: YES
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number: 3 and maximum number 5
Objective criteria for choosing the limited number of candidates:
The aim of the DPQQ is to arrive at a short list of no more than five (5) qualified potential service providers, owing to the specialist nature of the requirement. Each response must achieve a Score of 2 (Satisfactory) or more for the response to be deemed technically compliant. Further information regarding the DPQQ evaluation process and methodology can be found in the attachment to the DPQQ entitled 701326374 – DPQQ Evaluation Process and Methodology-OS
IV.1.3) Reduction of the number of operators during the negotiation or dialogue
IV.2) Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2) Information about electronic auction

IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority/entity
701326374 – DPQQ
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: No
IV.3.4) Time limit for receipt of tenders or requests to participate
21.6.2021 – 17:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
14.7.2021
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender
In days:
IV.3.8) Conditions for opening of tenders

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
VI.4) Procedures for appeal
VI.5) Date of dispatch of this notice:
17.5.2021