Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2021/S 000-009770/EN)
Nature of contract:
Procedure: Not applicable
Regulation of procurement: Not applicable

Section I: Contracting authority
I.1) Name addresses and contact point(s):
Ministry of Defence
Centenary House Building 100 Lysander Road
Yeovil
Postal code: BA20 2YB
United Kingdom
For the attention of: Blunden Rachael
Phone: +44 3001529799
Email: Rachael.Blunden100@mod.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2) Type of the contracting authority:
I.3) Main activity:
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity: The Provision of Aircraft Spares for the Merlin Capability
II.1.2) Type of contract and location of works, place of delivery or of performance:
Supplies
Type of supplies contract: Purchase
Nuts code: UK
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4) Information on framework agreement
II.1.5) Short description of the specific contract:The Merlin Delivery Team requires an enabling contract for the provision of spares and consumables to support the Merlin Helicopter Fleet with the ability to expedite Demand Orders which are High Priority or where Aircraft is on the Ground (AOG).
II.1.6) Common procurement vocabulary (CPV): 34731700,
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA):
II.1.8) Lots:
The contract is divided into lots: No
II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
The List of Articles, provided as a supporting document for the DPQQ, identifies the Articles it is expected the chosen supplier will be able to provide. The Statement of Requirement (SOR) document will be formally issued under the Invitation to Tender.
The Contract will be for a three -year period, from the date of contract award.
Prospective contractors are required to hold Quality Management System certification to either:
BS EN 9120: 2018 Quality Management Systems. Requirement for Aviation, Space and Defence Distributors,
BS EN 9100: 2018 Quality Management Systems. Requirement for Aviation, Space and Defence Organisations, or
BS EN ISO 9001: 2015 Quality Management Systems – Requirements,
with the appropriate scope to deliver contract requirements, issued by a Nationally Accredited Certification Body. You will be required to provide a copy of the certificate(s) as directed by any Dynamic Pre-Qualification Questionnaire (DPQQ) or Invitation to Tender (ITT) associated with this Notice, and in any event, the winning supplier will be required to provide it for review prior to contract award.
The Cyber Risk Profile is assessed as Very Low. Risk Assessment Reference (RAR) is RAR-2BBCADA2. A Cyber Essentials Accreditation or demonstration of a suitable Cyber Implementation Plan (CIP) may be required.
Your response submitted via the DSP should only contain information with the Security Classification Official Sensitive or below. If your response contains information with a Security Classification higher than Official Sensitive, please contact the Authority for appropriate submission instructions.
Please note: The Authority will not accept or respond to any clarification questions on the requirement at this stage.
II.2.2) Information about options:
Options: no
II.2.3) Information about renewals:
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
The Authority reserve the right to ask for an indemnity, guarantee or bank bond if the Supplier does not meet the required standard for economic and financial standing.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment follows delivery and acceptance of Articles by the Authority
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
– Browse to the eSourcing Portal
– Click the “Click here to register” link
– Accept the terms and conditions and click “continue”
– Enter your correct business and user details
– Note the username you chose and click “Save” when complete
– You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
– Login to the portal with the username/password
– Click the “PQQs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
– Click on the relevant PQQ to access the content.
– Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
– This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
– Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
– You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
– Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
– There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2) Economic and financial ability

Each supplier’s financial ability to meet this requirement will be assessed on a risk basis and the financial information provided by the supplier in response to the DPQQ will be evaluated by the Authority. Factors that will be taken into consideration when evaluating financial information include turnover, profitability, liquidity & working capital, debt and cash flow. The Authority will also examine the financial health of the immediate and ultimate parent of the supplier where it is part of a group. When assessing the financial health of a supplier, the Authority will also take into consideration any Auditor’s opinion, for example Qualifications or Emphasis of Matter Statements. The Authority’s opinion may be validated using credit agencies such as Company Watch. If examination of the financial information exposes the potential for a supplier to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the financial information will attract a Pass or Fail risk marking which will be awarded using the following criteria:-
Pass – A low or medium financial risk assessment as evaluated by the Authority
Fail – A high unacceptable level of financial risk as evaluated by the Authority

Minimum level(s) of standards possibly required:

Each supplier’s financial ability to meet this requirement will be assessed on a risk basis and the financial information provided by the supplier in response to the DPQQ will be evaluated by the Authority. Factors that will be taken into consideration when evaluating financial information include turnover, profitability, liquidity & working capital, debt and cash flow. The Authority will also examine the financial health of the immediate and ultimate parent of the supplier where it is part of a group. When assessing the financial health of a supplier, the Authority will also take into consideration any Auditor’s opinion, for example Qualifications or Emphasis of Matter Statements. The Authority’s opinion may be validated using credit agencies such as Company Watch. If examination of the financial information exposes the potential for a supplier to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the financial information will attract a Pass or Fail risk marking which will be awarded using the following criteria:-
Pass – A low or medium financial risk assessment as evaluated by the Authority
Fail – A high unacceptable level of financial risk as evaluated by the Authority

III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Prospective contractors are required to hold Quality Management System certification to either:
BS EN 9120: 2018 Quality Management Systems. Requirement for Aviation, Space and Defence Distributors,
BS EN 9100: 2018 Quality Management Systems. Requirement for Aviation, Space and Defence Organisations, or
BS EN ISO 9001: 2015 Quality Management Systems – Requirements,
with the appropriate scope to deliver contract requirements, issued by a Nationally Accredited Certification Body.

Minimum level(s) of standards possibly required: You will be required to provide a copy of the certificate(s) as directed by any Dynamic Pre-Qualification Questionnaire (DPQQ) or Invitation to Tender (ITT) associated with this Notice, and in any event, the winning supplier will be required to provide it for review prior to contract award.
III.2.4) Information about reserved contracts
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession:
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number: 3 and maximum number 5
Objective criteria for choosing the limited number of candidates:

Only those Potential Providers that demonstrate the best level of economic and financial standing and technical or professional ability against the Authority’s pre-qualification criteria will be invited to tender.
The Authority shall pre-qualify a minimum of three and a maximum of five of the highest scoring Potential Providers for the ITT stage.

IV.1.3) Reduction of the number of operators during the negotiation or dialogue
IV.2) Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: yes
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority/entity
701025375
IV.3.2) Previous publication(s) concerning the same contract

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: Yes
IV.3.4) Time limit for receipt of tenders or requests to participate
7.6.2021 – 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender
In days:
IV.3.8) Conditions for opening of tenders

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures:
Merlin DT
Centenary House Building 100 Lysander Road
Yeovil
Postal code: BA20 2YB
United Kingdom
VI.5) Date of dispatch of this notice:
5.5.2021