Defence Online

Type of document: Modification of a contract/concession during its term
Country: United Kingdom
OJEU Ref: (2021/S 074-190482/EN)
Nature of contract: Public works contract
Procedure: Restricted procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Not applicable

Modification of a contract/concession during its term
Works

Section I: Contracting authority
I.1) Name and addresses
Official name: City and County of Swansea
Postal address: Civic Centre
Town: Swansea
Postal code: SA1 3SN
Country: United Kingdom
Telephone: +44 1792637242
Email: procurement@swansea.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Framework for General Civil Engineering; Highways Planned Maintenance, Improvement and Construction Works

Reference number: CCS/16/001
II.1.2) Main CPV code: 45230000
II.1.3) Type of contract: Works
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 45262640
Main CPV code: 34929000
Main CPV code: 45233150
Main CPV code: 45233100
Main CPV code: 45233139
Main CPV code: 45442121
Main CPV code: 45232452
Main CPV code: 45233223
Main CPV code: 45233251

II.2.3) Place of performance
Nuts code:
Main site or place of performance:Various locations in Swansea.

II.2.4) Description of the procurement at the time of conclusion of the contract
The City and County of Swansea in a Local Authority that in on the boundary of West Wales and is boarded by the counties of Neath Port Talbot and Carmarthenshire.
We in the City and County of Swansea are very clear about our aspirations for the county and how we wish to not only transform it for the future but importantly maintain our assets for generations to come and as such making the county a better place for all of our people.
To assist us in this process we have identified the need to once again form a highways partnership that will facilitate a smooth transaction when the current partnership ends and will build on the successes made.
The County is responsible for the maintenance of more than 1 100 km of carriageway, 1 500 km of footway and in excess of 200 bridges and structures. It is our aim that the actions of the partnership will ensure that these assets are:
— return the County’s infrastructure to an acceptable standard where identified;
— significantly improve the appearance of the highway network;
— bring real improvements to the quality of life in local communities.
The partnership will consist of two lots: one to carry out civil work as requested and the second to carry out carriageway resurfacing and associated works identified in the current program plus additional projects subject to funding.
This framework is required to deliver our strategic objectives and the contractor/s will be expected to demonstrate year on year improvements to satisfying the following objectives:
— ensuring the network is safe for users, as far as is reasonably practicable – so that we are able to comply with our statutory duties and successfully defend against potential claims;
— maintain the value of the highway assets – to ensure sound financial management of the highway assets;
— maintain the visual appearance of the network – to help enhance the environment of the County;
— maintain availability of the highway network ensuring that highway users are free to travel with minimal disruption;
— minimise disruption to residents and businesses – so that those living and working in the County suffer minimal disruption from Tasks being undertaken on the highway.
To facilitate this, works may include but not be limited to the following:
• new highway construction;
• highway improvements;
• traffic calming;
• carriageway reconstruction;
• footway reconstruction;
• surfacing of carriageways;
• surfacing of footpaths;
• specialist surface treatments;
• drainage and ducting;
• painting including structural painting;
• maintenance and renewal of safety fencing;
• concrete placing and repair;
• waterproofing of structures;
• brickwork and blockwork;
• general civil engineering.
II.2.7) Duration of the contract,framework agreement,dynamic purchasing system or concession
Duration in months:48
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:There may be call-off contracts from the frameworks that may be financed by EU funds, but this is not known at this time.

Section IV: Procedure
IV.2) Administrative information
IV.2.1) Contract award notice concerning this contract
Notice number in the OJ S:2017/S 084-164359
Section V: Award of contract/concession
Contract No: 1
Title: Framework for General Civil Engineering; Highways Planned Maintenance, Improvement and Construction Works

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2017-04-27
V.2.2) Information about tenders
V.2.4) Information on value of the contract/lot/concession(at the time of conclusion of the contract;excluding VAT)

Section VI: Complementary information
VI.3) Additional information:
The Swansea Highways Partnership (SHP) who was appointed on both lots of the framework is a consortium between Alun Griffiths and Hanson contracting.
There may be call off contracts from the framework that may be financed by EU funds, but this is not known at this time.
(WA Ref:109418)
VI.4) Procedures for review
VI.4.1) Review body
Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501

VI.4.4) Service from which information about the review procedure may be obtained
Official name: Legal Democratic Service and Business Intelligence
Postal address: Civic Centre, Oystermouth Road
Town: Swansea
Postal code: SA1 3SN
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2021-04-13

Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code: 45230000
VII.1.2) Additional CPV code(s)
Main CPV code: 45262640
Main CPV code: 34929000
Main CPV code: 45233150
Main CPV code: 45233100
Main CPV code: 45233139
Main CPV code: 45442121
Main CPV code: 45232452
Main CPV code: 45233223
Main CPV code: 45233251

VII.1.3) Place of performance
Nuts code:
Main site or place of performance:Various locations is Swansea.

VII.1.4) Description of the procurement:
TThe City and County of Swansea in a Local Authority that in on the boundary of West Wales and is boarded by the counties of Neath Port Talbot and Carmarthenshire.
We in the City and County of Swansea are very clear about our aspirations for the county and how we wish to not only transform it for the future but importantly maintain our assets for generations to come and as such making the county a better place for all of our people.
To assist us in this process we have identified the need to once again form a highways partnership that will facilitate a smooth transaction when the current partnership ends and will build on the successes made.
The County is responsible for the maintenance of more than 1 100 km of carriageway, 1 500 km of footway and in excess of 200 bridges and structures. It is our aim that the actions of the partnership will ensure that these assets are:
— return the County’s infrastructure to an acceptable standard where identified;
— significantly improve the appearance of the highway network;
— bring real improvements to the quality of life in local communities.
The partnership will consist of two lots: one to carry out civil work as requested and the second to carry out carriageway resurfacing and associated works identified in the current program plus additional projects subject to funding.
This framework is required to deliver our strategic objectives and the contractor/s will be expected to demonstrate year on year improvements to satisfying the following objectives:
— ensuring the network is safe for users, as far as is reasonably practicable – so that we are able to comply with our statutory duties and successfully defend against potential claims;
— maintain the value of the highway assets – to ensure sound financial management of the highway assets;
— maintain the visual appearance of the network – to help enhance the environment of the County;
— maintain availability of the highway network ensuring that highway users are free to travel with minimal disruption;
— minimise disruption to residents and businesses – so that those living and working in the County suffer minimal disruption from Tasks being undertaken on the highway.
To facilitate this, works may include but not be limited to the following:
• new highway construction;
• highway improvements;
• traffic calming;
• carriageway reconstruction;
• footway reconstruction;
• surfacing of carriageways;
• surfacing of footpaths;
• specialist surface treatments;
• drainage and ducting;
• painting including structural painting;
• maintenance and renewal of safety fencing;
• concrete placing and repair;
• waterproofing of structures;
• brickwork and blockwork;
• general civil engineering.
VII.1.5) Duration of the contract,framework agreement,dynamic purchasing system or concession
Duration in months:12
VII.1.6) Information on value of the contract/lot/concession(excluding VAT)
VII.2) Information about modifications VII.2.1) Description of the modifications
Nature and extent of the modifications(with indication of possible earlier changes to the contract):
Due to the impact of the Covid-19 pandemic it has not been possible to re-tender for this contract due to the contract staff being located on other projects and key staff being on long term sick due to Covid related sickness/self isolation. The contract has therefore been extended for 12 months to allow sufficient time to complete the tender process in 2021.

VII.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not
foresee(Art.43(1)(c) of Directive 2014/23/EU, Art.72(1)(c) of Directive 2014/24/EU, Art.89(1)(c) of Directive 2014/25/EU)
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a
change of contractor:

VII.2.3) Increase in price