Defence Online

Type of document: Pre-information procedures
Country: United Kingdom
OJEU Ref: (2020/S 253-639089/EN)
Nature of contract: Service contract
Procedure: Not applicable
Type of bid required: Not applicable

Prior information notice without call for competition
Services

This notice is for prior information only
Section I: Contracting authority
I.1) Name and addresses
Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: 9th Floor, The Capital, Old Hall Street
Town: Liverpool
Postal code: L3 9PP
Country: United Kingdom
Telephone: +44 3450103503
Email: supplier@crowncommercial.gov.uk
Internet address(es):
Main address:

The contract is awarded by central purchasing body
Additional information can be obtained from:
the above mentioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Other activity: Public procurement for travel booking solutions.

Section II: Object
II.1) Scope of the procurement:
II.1.1) Title: Travel and Venue Solutions

Reference number: RM6217
II.1.2) Main CPV code: 63516000
II.1.3) Type of contract: Services
II.1.4) Short Description:
Crown Commercial Service, as the Authority, intends to put in place an agreement for the provision of Travel and Venue booking solutions for use by Central Government Departments and all other UK Public Sector Bodies, including but not limited to Local Authorities, Health, Police, Fire and Rescue, Education and Devolved Administrations. This will also include British and foreign nationals in the event that the UK Government is supporting them as part of an emergency and/or crisis management response. The lotting structure of this framework will be determined as a result of the market engagement. Further information is included in the Additional Information section VI.3.
II.1.5) Estimated total value:
Value excluding VAT: 5000000000.00 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description:
II.2.2)Additional CPV code(s)
Main CPV code: 30237240
Main CPV code: 48222000
Main CPV code: 55000000
Main CPV code: 55100000
Main CPV code: 55110000
Main CPV code: 55120000
Main CPV code: 55130000
Main CPV code: 60120000
Main CPV code: 60170000
Main CPV code: 60171000
Main CPV code: 60172000
Main CPV code: 60200000
Main CPV code: 60400000
Main CPV code: 60410000
Main CPV code: 60420000
Main CPV code: 60423000
Main CPV code: 60424000
Main CPV code: 60424100
Main CPV code: 60424110
Main CPV code: 60424120
Main CPV code: 60651000
Main CPV code: 60651100
Main CPV code: 60651200
Main CPV code: 60653000
Main CPV code: 63000000
Main CPV code: 63500000
Main CPV code: 63510000
Main CPV code: 63515000
Main CPV code: 63520000
Main CPV code: 63700000
Main CPV code: 63710000
Main CPV code: 63711000
Main CPV code: 63726400
Main CPV code: 75122000
Main CPV code: 79625000
Main CPV code: 79710000
Main CPV code: 79952000
Main CPV code: 79997000
Main CPV code: 85100000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement
Travel and Venue Booking Solutions
II.2.5) Award criteria

II.2.14) Additional information: The solutions provided by this framework agreement will include the following services:
— all air booking services
— all rail booking services
— all accommodation booking services
— all ferry booking services
— booking of boat charters
— booking of helicopter services
— venue find and supporting ancillary services
— air charter booking services
— virtual/digital meeting, conference and events boo.

II.3) Estimated date of publication of contract notice:2021-06-01
Section IV: Procedure
IV.1) Description

IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section VI: Complementary information
VI.2) Information about electronic workflows
VI.3) Additional information:
This Prior Information Notice is to signal an intention to commence market engagement with those within the Corporate Travel market.
Please note that for this and all new UK procurement opportunities which are launched after 23:00 on 31 December 2020, CCS will be required to publish notices relating to those procurements on the new UK Find a Tender Service (FTS). Notices will not be published on Tenders Electronic Daily (TED)/OJEU.
You are therefore advised to monitor FTS and Contracts Finder for the notification of the release of the ITT documents for this procurement.
FTS will be available for public use from 23:00 on 31 December 2020.
Further information can be found at
Crown Commercial Service intends to hold market engagement sessions during January 2021 with suppliers interested in potentially bidding for the framework agreement and resulting call off contracts. If you are interested in attending a market engagement session please express your interest by emailing travelprocurement@crowncommercial.gov.uk no later than midday on Friday the 9 January 2021. Further details will be provided to you.
Your email must clearly state: the name of your organisation, and contact details for the individual who will be participating in the market engagement. (Please note that in the event that these sessions are able to go ahead in a face to face environment with social distance safely measures in operation, that only one attendee per organisation will be permitted on this occasion, many thanks for your understanding)
Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is [].
Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.
The value in II.1.5 is an indicative value range which is dependent on the agreed duration being either 4 years or 5 years.
The date in II.3) is the estimated date of publication, please refer to the CCS website page for updates and monitor Tenders Electronic Daily for the publication of the OJEU contract notice.
The Cyber Essentials scheme is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet.
The bidder may be awarded onto the framework agreement but shall not enter into any call off contracts with buyers until they are able to demonstrate to CCS that they meet the technical requirements prescribed by the Cyber Essentials or Cyber Essentials Plus Scheme for services under and in connection with this procurement.
The services that arise from this framework will involve the supplier holding material that has been assigned a protective marking under the Government Security Classifications Scheme (April 2014) of OFFICIAL/SENSITIVE. Bidders will be required to implement their solution in accordance with the [Framework Agreement] Schedule, “Security Requirement and Plan”, to meet [Framework Agreement] requirements. This will be released at the ITT stage.

VI.5) Date of dispatch of this notice:2020-12-24