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Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2017/S 083-160896/EN)
Nature of contract: Service contract
Procedure: Competitive dialogue
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Services
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: Jisc
Postal address: One Castle Park, Tower Hill
Town: Bristol
Postal code: BS2 0JA
Country: United Kingdom
Contact Person: John Shaile
Telephone: +44 2036975834
Email: procurement@jisc.ac.uk
Nuts code: UKJ14
Internet address(es):
Main address:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Other type: national education and research network provider
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Jisc Finance System.
II.1.2) Main CPV code: 48440000
II.1.3) Type of contract: Services
II.1.4) Short Description: Jisc is looking to adopt a new financial system which can replace existing software and also provide new functionality. As Jisc has evolved it has outgrown its current system, and requires a new system to not only more effectively manage existing processes but also future changes to operations.
II.1.5) Estimated total value:
Value excluding VAT: 860000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
48442000

II.2.3) Place of performance
Nuts code: UK
II.2.4) Description of the procurement:
Jisc has been using Sage 1000 since 2011 to manage its core financial processes. Sage is used to manage the general ledger and subsidiary ledgers for 3 entities. It is used to hold budget information and this is used alongside general ledger information to form the basis of Jisc’s management accounting reports. Purchase requisitions are handled by e-Requisitions provided by Datel integrated with Sage. Functionality to provide electronic document storage and the ability to send purchase orders, remittance advices, statements and sales invoices as pdf documents by email is provided by V1 software with configured integration with Sage. Real Asset Management Asset 4 000 is currently used as a stand-alone system to provide an asset register and inventory. The proposed solution would need to replace the functionality of these products as well as provide the flexibility to adapt as Jisc’s processes and operations change.
Jisc is hoping to realise a number of benefits from the introduction of a new finance system, and therefore a significant return on investment, achieved by:
— Reduction of manual workload;
— Provision of robust reporting ability to allow Jisc to make informed business decisions;
— Allowing forecasting and tracking of spend against budget;
— Ability to track commitments accurately using an integrated contract management system;
— Providing the capability to accurately calculate customer/member bills;
— Single source of data to ensure data integrity;
— A system that operates on a definable ‘user based role’ security/permissions set-up, allowing us to create highly customised controls.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 860000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewalyes Description of renewals:Initial term 5 years.
2 further extensions of 2 years and 3 years respectively.

II.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 3
Objective criteria for choosing the limited number of candidates: Please see PQQ documentation.

II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Competitive dialogue
IV.1.4) Information about the reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiatedIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2017-05-30 Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 2017-06-12
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:6(from the date stated for receipt of tender)

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
IV.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Official name: Jisc
Postal address: One Castle Park, Tower Hill
Town: Bristol
Postal code: BS2 0JA
Country: United Kingdom
VI.5) Date of dispatch of this notice:2017-04-26

Post written by: Andrew Perry