Defence Online

Type of document: Voluntary ex ante transparency notice
Country: United Kingdom
OJEU Ref: (2017/S 070-133680/EN)
Nature of contract: Service contract
Procedure: Negotiated without a call for competition
Regulation of procurement: EU
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services
Directive 2009/81/EC

Directive 2009/81/EC

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence, DSG, Defence Support Group (DSG)
Postal address: Ministry of Defence, DSG, Armoured Vehicles Programmes, Building B15, MOD Donnington
Town: Telford
Postal code: TF2 8JT
Country: United Kingdom
Contact Person: Lorna Wright
Telephone: +44 1952673986
Email: lorna.wright@babcockinternational.com
Nuts code: UKG21
Internet address(es):
Main address:

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Repair TN15E/E+ & TN54E/ETS Gearboxes and Associated Assemblies.

Reference number: IRM16/1186
II.1.2) Main CPV code: 50116400
II.1.3) Type of contract Services
II.1.4) Short Description:
Remanufacture, Repair and Maintenance of TN15E/E+ & TN54E/ETS Gearboxes, final drives and associated assemblies.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:86700850
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code: UKG21 Main site or place of performance:Telford and Wrekin.

II.2.4) Description of the procurement
Remanufacture, Repair and Maintenance of TN15E/E+ & TN54E/ETS Gearboxes, final drives and associated assemblies.

II.2.5) Award criteria
The most economically advantageous tender in terms of Criterion: Criterion 1 /Weighting: 0

II.2.11) Information about options
Options:yes
Description of options:
5 YEAR CONTRACT WITH 2X 1 YEAR OPTIONS.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information:
This VEAT amends the previous VEAT published 06/05/16.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without publication of a contract notice(in accordance with Article 28 of Directive 2009/81/EU)
IV.1.3) Information about framework agreement
The procurement involves the establishment of a framework agreement
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section V: Award of contract/concession
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2016-05-05
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: David Brown Gear Systems Ltd
Postal address: Park Road
Town: Huddersfield
Postal code: HD4 5DD
Country: United Kingdom
Nuts code: UKG21
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
Initial estimated total value of the contract/lot/concession: 86700850
Total value of the contract/lot/concession:86700850
Currency:GBP
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-201746-DCB-9951029.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Ministry of Defence, DSG, Defence Support Group (DSG)
Postal address: BLDG B15, MOD Donnington, Donnington
Town: Telford
Postal code: TF2 8JT
Country: United Kingdom

VI.4.2) Body responsible for mediation procedures
Official name: I&RM
Postal address: Building b15, MOD Donnington
Town: Telford
Postal code: TF2 8JT
Country: United Kingdom
Telephone: +44 1952673986

VI.5) Date of dispatch of this notice:
2017-04-06

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without publication of a call for competition in accordance with
Article 28 of Directive 2009/81/EU
The works, supplies or services can be provided only by a particular economic operator for the following reason:
absence of competition for technical reasons

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
Babcock DSG Limited, acting as agent for the UK Ministry of Defence, intends to negotiate a contract with David Brown Gear Systems Limited (‘DBGS Limited’) for the repair and re manufacture of TN15E/E+ and TN54E/ETS gearboxes and associated assemblies, including the steer unit. It is considered that this contract can be awarded using the Negotiated Procedure Without Prior Publication pursuant to Article 28(1) (e) of Directive 2009/81/EC (Regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011) for technical reasons. The UK Ministry of Defence requirement includes the remanufacturing of the TN15E/E+ and TN54E/ETS gearbox and associated assemblies, in accordance with the original equipment manufacturer specification, to A1 standard, including repair/remanufacture of a number of component parts and sub-assemblies. This is a safety critical requirement with integration risk arising from all repaired/remanufactured components and sub-assemblies being incorporated into and /or operating with the TN15E/E+ and TN54E/ETS gearbox in accordance with the original equipment manufacturer standards. The requirement involves pre-contractual testing.
DBGS Limited is the original equipment manufacturer and the proprietary owner of the design for the TN15E/E+ and TN54E/ETS gearboxes and holds the related design drawings/information and technical specifications, data and knowledge. Without access to such design drawings/information and technical specifications, data and knowledge, the UK Ministry of Defence is not in a position to be able to identify the exact technical requirements (including the original equipment manufacturer standards) which are required to ensure the safety and suitability of the requirement and that the overall transmission platform is not compromised. Neither are such technical requirements available to any other supplier. As a result, DBGS Limited is the only company with the technical expertise and know-how to undertake the services covered by the scope of this requirement.
This notice is not a request for expressions of interest so please do not apply to be invited to tender. Babcock is to negotiate a single source framework agreement with the named supplier.
David Brown Gear Systems Limited.
Park Road.
Lockwood.
Huddersfield.
HD4 5DD.

Post written by: Andrew Perry