Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 058911/S 000-2026
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Not applicable

UKPGA UK4: Tender Notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Ministry of Defence
National registration number: PHVX-4316-ZVGZ

Postal address: Imjin Barracks
Town: Gloucester
Region: Gloucestershire
Postal code: GL3 1HW
Country: United Kingdom

Email: DefComrcl-HOBP4Team@mod.gov.uk

Internet address

I.3) Communication
Tenders or requests to participate must be submitted
Electronically
Tenders must be submitted through the Defence Sourcing Portal

I.4) Type of the contracting authority
Public authority – central government

II) Object
II.1.1) Title
Repatriation Services
Reference number: 714935451

II.1.3) Type of contract
Services

II.1.4) Short description
The Ministry of Defence has a requirement for worldwide repatriation services for deceased Armed Forces and other entitled personnel, including the provision of specialist services in the event of a major incident resulting in mass fatalities.

II.1.7) Total value of the procurement
Value (including VAT)
5,880,000
Value (excluding VAT)
4,900,000
Currency
GBP

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV code
98371200

II.2.5) Award Criteria
Quality
Name: Value for Money Index
Weighting: Value for Money Index where the Techncial Evaluation Score Including Social Value (Non Price) is divided by the Price (for evaluation purposes the Price is determined by potential suppliers providing their tender prices against 6 Pricing Scenarios, their Price being the total cost of all the scearios), the winning tender will be tender that acheives the highest Value for Money Index Score.

II.2.6) Estimated Value
Value (excluding VAT)
4,900,000
Currency
GBP

II.2.7) Contract dates (estimated)
Start
2027-01-01 00:00
End
2028-12-31 23:59
Duration
2 years
Possible extension
2030-12-31 23:59
Extended duration
4 years
This contract is subject to renewal
Yes
Description of renewals
At the Authority’s discretion options to extend the contract by up to 24 months taking the total contract duration to 48 months, in monthly increments

II.2.11) Information about options
Options: Yes
Description of options
At the Authority’s discretion options to extend the contract by up to 24 months taking the total contract duration to 48 months, in monthly increments

III) Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Particular suitability
Small and medium-sized enterprises (SME)

III.1.3) Technical and professional ability
Additional technical selection criteria
Suppliers must be a registered member of the National Association of Funeral Directors (or equivalent).

III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Electronic Invoices will be submitted by the Supplier through the Exostar system

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years
NA

IV.2) Administrative information
IV.2.1) Tender period dates
Enquiry deadline
2026-07-14 12:00
Estimated award decision date
2026-10-16 23:59

IV.2.2) Tender submission deadline
2026-07-22 10:30

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

VI) Complementary information
Link to source/bidding documents

Conflicts assessment prepared/revised
Yes
VI.1) Information about recurrence
This is a recurrent procurement
Yes

VI.5) Date of dispatch of this notice
2026-06-23 12:18