Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 086560/S 000-2025
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Global bid

Contract notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Highlands and Islands Airports Limited

Postal address: Head Office, Inverness Airport
Town: Inverness
Region: Highlands and Islands
Postal code: IV2 7JB
Country: United Kingdom

Telephone: +44 1667462445
Email: procurement@hial.co.uk
Fax: +44 1667464300

Internet addresses

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Tenders or requests to participate must be submitted
Electronically
via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

I.4) Type of the contracting authority
Other type

I.5) Main activity
Airport-related activities

II) Object
II.1.1) Title
Provision of Hold Baggage X-ray Equipment at Six Airports
Reference number: HIA-25-003

II.1.2) CPV Codes
Main CPV code
38582000

II.1.3) Type of contract
Supplies

II.1.4) Short description
Our current X-ray equipment was installed in 2012 and was intended to last for 10 years however the equipment is now reaching its end of life. We require 6no. Hold Baggage X-rays and associated equipment which are to be upgraded to a modern standard with all current safety standards being included. All equipment is required to last a minimum of 1 0 years. In addition to this all equipment should be easily supported with a maintenance support contract which takes account of the remote island locations.

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV codes
34960000
35121000

II.2.3) Place of performance
NUTS code
UKM – SCOTLAND
Main site or place of performance
At the following airports:
Benbecula
Dundee
Islay
Kirkwall
Stornoway
Wick

II.2.4) Description of the procurement
As set out in the ITT Documents

II.2.5) Award Criteria
Quality
Name: Quality Criteria
Weighting: 60

Price
Weighting: 40

II.2.7) Contract dates (estimated)
Duration in days
1800
This contract is subject to renewal
Yes
Description of renewals
Optional further 5 year extension.

II.2.11) Information about options
Options: Yes
Description of options
a) Disposal – Provide the de-commissioning and removal of all existing equipment from both sites. Follow the waste hierarchy and compliantly recycle, reuse or dispose of existing equipment. (6 Hold Baggage X-rays)
b) Secondary screen(s) – provide separate cost for each additional screen at the inspection station.

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes

IV.2) Administrative information

IV.2.2) Tender submission deadline
2026-02-16 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

IV.2.5) Scheduled date for start of award procedures
2026-02-16 12:00

IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in days
120
from the date stated for receipt of tender

IV.2.7) Conditions for opening of tenders
Date: 2026-02-16 12:00

VI) Complementary information
VI.1) Information about recurrence
This is a recurrent procurement
No

VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3) Additional information
A Briefing Event will be held via Teams on Wednesday, 21 January 2026, commencing at 14:00 hours. The event is not expected to last more than 2 hours.
Each Tenderer must indicate their intention to attend the Briefing Event via email to Procurement@hial.co.uk no later than 15:00 hours on Monday, 19 January 2026.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:819536)
Download the ESPD document here:

VI.4) Procedures for review
VI.4.1) Review body
Official name
Sheriff Court
Postal address: Sheriff Court House, Inverness Justice Centre, Longman Road
Town: Inverness
Postal code: IV1 1AH
Country: United Kingdom

VI.5) Date of dispatch of this notice
2025-12-31 12:33