Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: 069925/S 000-2025
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: Not applicable
Type of bid required: Global bid

Contract notice

I) Contracting Authority/Entity
I.1) Name and addresses
Official name: Scottish Prison Service

Postal address: One Lochside, 1 Lochside Avenue
Town: Edinburgh
Region: Edinburgh, City of
Postal code: EH12 9DJ
Country: United Kingdom

Contact Person: Jennifer Nairn
Telephone: +44 1313303778
Email: Jennifer.Nairn@prisons.gov.scot

Internet addresses

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Tenders or requests to participate must be submitted
Electronically
via

I.4) Type of the contracting authority
National or federal agency/office

I.5) Main activity
Public order and safety

II) Object
II.1.1) Title
SPS-02148 Provision and Maintenance of In-Cell TVs
Reference number: SPS-02148

II.1.2) CPV Codes
Main CPV code
39700000

II.1.3) Type of contract
Supplies

II.1.4) Short description
The Scottish Prison Service requires a supplier to supply and maintain energy efficient televisions that are suitable for use within an in-cell environment.
The SPS currently have a contract in place for the provision of energy efficient televisions (with in-built DVD) for use within a prison environment.
This contract is due to expire and the SPS requires this service provision to be continued. The contract shall also provide for any necessary repairs throughout the contract term.

II.2) Description
II.2.1) Title
Contract/Lot No
1

II.2.2) CPV codes
Main CPV codes
32324600
39700000
39710000
92232000

II.2.3) Place of performance
NUTS code
UKM – SCOTLAND
Main site or place of performance
All SPS establishments

II.2.4) Description of the procurement
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the European Single Procurement Document (ESPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

II.2.5) Award Criteria
Quality
Name: Quality
Weighting: 40

Price
Weighting: 60

II.2.7) Contract dates (estimated)
Start
2026-03-15 00:00
End
2028-03-14 23:59
Duration
2 years
This contract is subject to renewal
Yes
Description of renewals
The Purchaser has the option to extend the Contract by an additional 3 years on a 1+1+1 basis

II.2.11) Information about options
Options: No

III) Legal, economic, financial and technical information
III.1) Conditions for participation

III.1.2) Economic and financial standing
List and brief description of selection criteria
Financial information will be evaluated as Pass or Fail using turnover as a percentage of SPS business, the ratio between assets and liabilities, interest cover, gross margin and operating margin.
– Assessment will reflect SPS’s consideration that there are no adverse financial factors noted and the bidder assessed as a low or acceptable level of commercial risk for SPS – (Pass).
– Where, in the view of the SPS the bidder has insufficient financial or economic resources to undertake a contract of this scale and/or the bidder’s financial position is likely to put the contract at risk should they be awarded the contract, the SPS reserves the right to exclude (Fail) an organisation from the tender stage.
– Failure to provide the requested financial information will result in a Fail.
Minimum level(s) of standards possibly required
Employer’s (Compulsory) Liability: in accordance with any legal requirements for the time being in force
Public and Product Liability: 1million GBP

III.2.2) Contract performance conditions
As stated in the procurement documents

IV) Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
Yes

IV.2) Administrative information

IV.2.2) Tender submission deadline
2025-12-01 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
English

IV.2.5) Scheduled date for start of award procedures
2025-12-01 12:00

IV.2.7) Conditions for opening of tenders
Date: 2025-12-01 12:00

VI) Complementary information
VI.1) Information about recurrence
This is a recurrent procurement
No

VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30494. For more information see:
Community benefits are included in this requirement. For more information see:
A summary of the expected community benefits has been provided as follows:
As stated in Question 2.18 of the procurement documents
(SC Ref:814384)

VI.4) Procedures for review
VI.4.1) Review body
Official name
Edinburgh Sherriff Court
Postal address: 27 Chambers St
Town: Edinburgh
Postal code: EH1 1LB
Country: United Kingdom

VI.5) Date of dispatch of this notice
2025-10-31 09:01