Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2024/S 000-014386/EN)
Nature of contract: Supply contract
Procedure: Negotiated without a call for competition
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence
Postal address: DMS Whittington
Town: Lichfield
Postal code: WS149PY
Country: United Kingdom
Contact Person: Rhean Phoenix
Email: rhean.phoenix101@mod.gov.uk
Internet address(es):
Main address: www.contracts.mod.gov.uk

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: 128,670

Reference number: 708422451
II.1.2) Main CPV code: 33141620
II.1.3) Type of contract Supplies
II.1.4) Short Description:
The Defence Medical Academy (DMA) delivers and sources training to meet the requirements of the Defence Medical Services (DMS). Anatomical models have been used to enhance training and introduce medical personnel to realistic instruction and procedures in trauma management scenarios.
Specifically the Authority requires a 3 year contract for the provision of the following consumables: Neck Skins, combo larynx, needle decompression pads, standard chest drain pads that are compatible with the anatomical models already owned by the Authority.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:128670
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The Defence Medical Academy (DMA) delivers and sources training to meet the requirements of the Defence Medical Services (DMS). Anatomical models have been used to enhance training and introduce medical personnel to realistic instruction and procedures in trauma management scenarios.
Specifically the Authority requires a 3 year contract for the provision of the following consumables (estimated numbers over 3 years): 1875 Neck Skins, 3150 combo larynx, 2280 needle decompression pads, 60 standard chest drain pads that are compatible with the anatomical models already owned by the Authority.

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication(in accordance with Article 32 of Directive 2014/24/EU)
IV.1.3) Information about framework agreement
The procurement involves the establishment of a framework agreement
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: 708422451
Title: Anatomical Model Consumables

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2024-05-02
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Limbs & Things Ltd
Town: Bristol
Country: United Kingdom
Nuts code:
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices
V.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties

Section VI: Complementary informationVI.4) Procedures for review
VI.4.1) Review body
Official name: DMS Whittington
Postal address: Lichfield
Town: Lichfield
Postal code: WS14 9PY
Country: United Kingdom
E-mail: rhean.phoenix101@mod.gov.uk

VI.5) Date of dispatch of this notice:
2024-05-03

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article
32 of Directive 2014/24/EU
The products involved are manufactured purely for the purpose of research , experiment, study or development under the conditions stated
in the directive(for supplies only)
The works, supplies or services can be provided only by a particular economic operator for the following reason:
absence of competition for technical reasons

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
The Authority previously contracted with Limbs and Things Ltd for x3 Anatomical Models and consumables.
The Authority are now looking to place a contract for consumable parts only for these models, that enable the support of training which introduces medical personnel to realistic instruction and procedures in trauma management scenarios.
There are many providers for Anatomical Models within the UK however there is a high level of uncertainty around the compatibility of consumables manufactured by different suppliers. Limbs and Things manufacture and distribute their own products and therefore their consumables are specifically compatible with the models already owned by The Authority.
In accordance with The Public Contracts Regulations 2015 this procurement falls under Regulation 32 (5)(b);
“For additional deliveries by the original supplier which are intended either as a partial replacement of supplies or installations or as the extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.”
Because of this The Authority believes that contracting with an alternative supplier would result in incompatibility consumables and provide disproportionate technical difficulties to continue the training required for medical personnel as well as the potential to incur additional costs to purchase the compatible consumables.