Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2024/S 000-003592/EN)
Nature of contract: Service contract
Procedure: Open procedure
Type of bid required: Mixed global and partial bid

Contract notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Procurement and Logistics Service
Postal address: 77 Boucher Crescent
Town: Belfast
Postal code: BT12 6HU
Country: United Kingdom
Contact Person: ict.sourcinghscni.net
Email: ict.sourcing@hscni.net
Internet address(es):
Main address:
Address of the buyer profile:
Official name: Business Services Organisation
Postal address: 2 Franklin Street
Town: Belfast
Postal code: BT2 8DQ
Country: United Kingdom
Email: ict.sourcing@hscni.net
Internet address(es):
Main address:
Address of the buyer profile:

I.2) Joint Procurement:
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
to the above mentioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: encompass Resourcing Framework [5144118]
II.1.2) Main CPV code: 72000000
II.1.3) Type of contract: Services
II.1.4) Short Description: encompass Resourcing Framework [5144118]
II.1.5) Estimated total value:
Value excluding VAT: 60000000.00 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots:8
II.2) Description
II.2.1) Title: Lot 1 – Project and Programme Management Advisory and Support

Lot No:1
II.2.2) Additional CPV code(s)
72224000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
encompass Resourcing Framework [5144118]
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 2000000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:2 x 1-year period at the discretion of the Authority

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The duration of the framework agreement will be an initial term of 2 years and a further 2 x 1 year extension periods at the Authority’s option

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Lot 2 – Change Management Advisory and Support

Lot No:2
II.2.2) Additional CPV code(s)
79400000, 79410000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
encompass Resourcing Framework [5144118]
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 4000000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:2 x 1-year period at the discretion of the Authority

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The duration of the framework agreement will be an initial term of 2 years and a further 2 x 1 year extension periods at the Authority’s option

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Lot 3 – Epic Application Build and Configuration Support

Lot No:3
II.2.2) Additional CPV code(s)
72500000, 79400000, 79410000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
encompass Resourcing Framework [5144118]
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 15600000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:2 x 1-year period at the discretion of the Authority

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The duration of the framework agreement will be an initial term of 2 years and a further 2 x 1 year extension periods at the Authority’s option

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Lot 4 – Epic Integration Support

Lot No:4
II.2.2) Additional CPV code(s)
72500000, 79400000, 79410000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
encompass Resourcing Framework [5144118]
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 6000000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:2 x 1-year period at the discretion of the Authority

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The duration of the framework agreement will be an initial term of 2 years and a further 2 x 1 year extension periods at the Authority’s option

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Lot 5 – Epic Data Migration Support

Lot No:5
II.2.2) Additional CPV code(s)
72500000, 79410000, 79400000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
encompass Resourcing Framework [5144118]
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 3200000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:2 x 1-year period at the discretion of the Authority

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The duration of the framework agreement will be an initial term of 2 years and a further 2 x 1 year extension periods at the Authority’s option

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Lot 6 – Epic Training Design, Delivery and Go-Live Support

Lot No:6
II.2.2) Additional CPV code(s)
80533000, 80533100, 80521000, 80510000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
encompass Resourcing Framework [5144118]
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 6000000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:2 x 1-year period at the discretion of the Authority

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The duration of the framework agreement will be an initial term of 2 years and a further 2 x 1 year extension periods at the Authority’s option

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Lot 7 – Epic Post Go-Live Remedial and Optimisation

Lot No:7
II.2.2) Additional CPV code(s)
72500000, 79400000, 79410000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
encompass Resourcing Framework [5144118]
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 160000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:2 x 1-year period at the discretion of the Authority

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The duration of the framework agreement will be an initial term of 2 years and a further 2 x 1 year extension periods at the Authority’s option

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Lot 8 – Epic Analytics Strategy Support

Lot No:8
II.2.2) Additional CPV code(s)
72500000, 79410000, 79400000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
encompass Resourcing Framework [5144118]
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 1600000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:2 x 1-year period at the discretion of the Authority

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The duration of the framework agreement will be an initial term of 2 years and a further 2 x 1 year extension periods at the Authority’s option

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:70IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2024-03-04 Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Tender must be valid until:2024-11-04
IV.2.7) Conditions for opening tenders
Date: 2024-03-04 Local time: 15:30

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:
encompass has been established to enable the digitally enabled transformation of HSCNI. The vision of the encompass Programme is for a digital health and care record for every citizen in Northern Ireland, which is built on a digital platform that streamlines services and patient journeys and links information across primary, secondary, community and social care. It will replace multiple aging Trust and regional information systems and numerous paper records and manual workflows. At the heart of encompass will be a new digital care record for every citizen, to be provided in partnership with a global supplier, Epic. This Procurement is for qualified and experienced resources to support the implementation of encompass through the provision of services to carry out build, configuration and implementation activities across the areas detailed in paragraph 3 of the Specification.. Bidders will be required to have the qualifications and experience detailed in the Service Requirements for each Lot. It is impossible to predict the volume of the Services encompass will require, for which specific functional areas, when and for how long. Many of the requirements to supply Services are likely to be urgent in nature.. Estimated value is £60,000,000 GBP. This is the highest potential estimated value and the actual value may be different from that quoted here. Further detail is contained in the Invitation to Tender and the Specification available with the procurement documents on eTendersNI. The proposed framework agreement will be entered into by BSO. BSO reserves the right to require groups of economic operators to assume a specific legal form once they have been awarded the BSO encompass Resourcing Framework Agreement, to the extent considered necessary for the satisfactory performance of the contract and in particular to ensure that the contracting counter-party has available to it the financial and technical resources as relied upon during the procurement to secure the award of the BSO encompass Resourcing Framework Agreement. BSO will incorporate a standstill period at the point information on the award of the contract is communicated to bidders. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to challenge the award decision before the contract is entered into. The Public Contract Regulations as amended provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). To apply for this opportunity bidders must be registered on the eTendersNI platform. To register please go to https:\etendersni.gov.uk. Help and Supplier Walkthrough Guides are available from the eTendersNI home page. A telephone helpline is also available from the home page or you may contact the helpdesk via email,. ni-eprochelpdesk@eurodyn.com .
VI.4) Procedures for review
VI.4.1) Review body
Official name: Business Services Organisation
Town: Belfast
Country: United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts Regulations 2015 (SI 2015/102) (as amended) may bring proceedings to the High Court (Northern Ireland). Any such proceedings are subject to the time limits as detailed in the Public Contracts Regulations 2015 (SI 2015/102) (as amended).

VI.5) Date of dispatch of this notice:2024-02-02