Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2023/S 000-026166/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence
Town: Gloucester
Postal code: GL3 1HW
Country: United Kingdom
Contact Person: Elisabeth Harding
Email: Elizabeth.Harding784@mod.gov.uk
Internet address(es):
Main address:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: 705616451 – Provision and Fixing of Military Pattern Memorials for Armed Forces Personnel
II.1.2) Main CPV code: 44921300
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The authority has a requirement, under a call-off contract, for the provision of Service Pattern Memorials made from Portland stone (in best quality Basebed Portland stone), Karin Granite and Nebresina Limestone for deceased armed forces personnel. There may be circumstances where other materials and/or memorial dimensions maybe required. The requirement also includes the arrangement of dispatch and fixing of all memorials (both within and outside UK).
II.1.5) Estimated total value:
Value excluding VAT: 600000.00 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
44912100

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
The approximate annual requirement is for 60 Portland headstones, 15 Karin Granite headstones and up to 25 Nabresina Limestone Urn Plot Markers per year although this could increase or decrease. The estimated total value excluding VAT is in between £1 GBP and £600,00 GBP. Full details of the requirement (including specifications for memorial sizes, shapes, carving of letters, service crests, regimental badges and religious emblems) can be found in the Statement of Requirement which is contained in the DEFFORM 47 – Invitation to Tender (ITT) document which is available in the Attachments Area on the Defence Sourcing Portal (see www.contracts.mod.uk) using project code 705616451. The contract duration is 24 months with the option for the authority, at its discretion, to extend the duration of the contract in monthly or annual increments up to a total of 48 months. It is a mandatory requirement that contractors are members of the National Association of Memorial Masons (NAMM) or an equivalent association and are registered on a nationally recognised fixing register such as the register of qualified memorial fixers (RQMF) or the British Register of Accredited Memorial Masons (BRAMM). No business what so ever is guaranteed under any resulting framework agreement or contract, indeed there is no guarantee that any framework or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take apart in this process only on the basis that they fully understand and accept this position. Suppliers interested in this requirement should register on the Defence Sourcing Portal (DSP) at , where they will be able to access the tender documents using Project code 705616451, complete all questions and submit their tender documents via the DSP in accordance with the instructions in the DEFFORM 47 – ITT document by 10.00 a.m. on 10 Oct 2023. Any tender Clarification Questions should also be submitted through the DSP using the messaging facility.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewalyes Description of renewals:There is an enduring requirement

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The contract is for a duration of 24 months with the options (at the Authority’s discretion) to extend the contract by up to an additional 24 months to 48 months (2+1+1).

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: All documents associated with this procurement can be accessed FOC from the Defence Sourcing Portal (DSP) using project number 705616451.

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:Suppliers must be a member of the National Association of Memorial Masons (NAMM) or an equivalent trade association and must be registered on a nationally recognised fixing register such as the Register of Qualified Memorial Fixers (RQMF) or the British Register of Accredited Memorial Masons (BRAMM).
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: As detailed in the ITT documents

III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement

Framework agreement with a single operator
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2023-10-10 Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:3(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2023-10-10 Local time: 10:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: yes
Estimated timing for further notices to be published:24 or 48 months
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Official name: Elisabeth Harding
Postal address: Innsworth House | Imjin Barracks | Gloucester | GL3 1HW
Town: Gloucester
Postal code: GL3 1HW
Country: United Kingdom
Telephone: +44 3001584582
E-mail: Elizabeth.Harding784@mod.gov.uk
VI.5) Date of dispatch of this notice:2023-09-05