Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2023/S 000-025443/EN)
Nature of contract: Service contract
Procedure: Open procedure
Type of bid required: Mixed global and partial bid

Contract notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Police Service of Northern Ireland
Postal address: C/O 303 Airport Road West
Town: BELFAST
Postal code: BT3 9ED
Country: United Kingdom
Email: justice.CPD@finance-ni.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
to the above mentioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and saftey

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: ID 4780127 – PSNI – Vehicle Conversion Services – Conversion of 15x Cell Vans and 5x Evidence Gathering Trucks
II.1.2) Main CPV code: 50117100
II.1.3) Type of contract: Services
II.1.4) Short Description: ID 4780127 – PSNI – Vehicle Conversion Services – Conversion of Cell Vans and Evidence Gathering Trucks Lot 1 – Conversion of 15x Cell Vans Lot 2 – Conversion of 5x Evidence Gathering Trucks TSB is seeking to establish a multi lot contract for the provision of Cell Vans and Cell Vans with Evidence Gathering Equipment through conversion of Volkswagen Transporter long wheelbase vehicles. The competition will comprise of 2 lots as summarised in Section 5.1 below. TSB need to provide PSNI Officers with appropriately converted fleet vehicles to meet their range of operational policing requirements including the safe carriage of detained persons and evidence gathering equipment. Equipment carried within vans must be capable of being stored and carried in such a way that ensures it is kept separate from the driver and passengers in a contained area to prevent injury to all parties, including rescuers, should the vehicle become involved in a collision. For full details of vehicle fitment and contract requirements, please refer to document entitled “ID 4780127 – Specification”.
II.1.5) Estimated total value:
Value excluding VAT: 500000.00 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots:2
II.2) Description
II.2.1) Title: Lot 1 – Conversion of 15x Cell Vans

Lot No:1
II.2.2) Additional CPV code(s)
34100000, 34200000, 50110000, 34114200, 34114210, 35000000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
ID 4780127 – PSNI – Vehicle Conversion Services – Conversion of Cell Vans and Evidence Gathering Trucks Lot 1 – Conversion of 15x Cell Vans Lot 2 – Conversion of 5x Evidence Gathering Trucks TSB is seeking to establish a multi lot contract for the provision of Cell Vans and Cell Vans with Evidence Gathering Equipment through conversion of Volkswagen Transporter long wheelbase vehicles. The competition will comprise of 2 lots as summarised in Section 5.1 below. TSB need to provide PSNI Officers with appropriately converted fleet vehicles to meet their range of operational policing requirements including the safe carriage of detained persons and evidence gathering equipment. Equipment carried within vans must be capable of being stored and carried in such a way that ensures it is kept separate from the driver and passengers in a contained area to prevent injury to all parties, including rescuers, should the vehicle become involved in a collision. For full details of vehicle fitment and contract requirements, please refer to document entitled “ID 4780127 – Specification”.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 375000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Contract monitoring: the successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in construction and procurement delivery (CPD) for further action. If this occurs and their performance still does not improve to. satisfactory levels within the specified period, this may be considered grounds for termination of the contract at your expense as provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may, in accordance with The Public Contracts Regulations 2015 (as amended), be excluded from future public procurement competitions for a period of up to three years.

II.2.1) Title: Lot 2 – Conversion of 5x Evidence Gathering Trucks

Lot No:2
II.2.2) Additional CPV code(s)
34100000, 34200000, 50110000, 34114200, 34114210, 35000000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement:
ID 4780127 – PSNI – Vehicle Conversion Services – Conversion of Cell Vans and Evidence Gathering Trucks Lot 1 – Conversion of 15x Cell Vans Lot 2 – Conversion of 5x Evidence Gathering Trucks TSB is seeking to establish a multi lot contract for the provision of Cell Vans and Cell Vans with Evidence Gathering Equipment through conversion of Volkswagen Transporter long wheelbase vehicles. The competition will comprise of 2 lots as summarised in Section 5.1 below. TSB need to provide PSNI Officers with appropriately converted fleet vehicles to meet their range of operational policing requirements including the safe carriage of detained persons and evidence gathering equipment. Equipment carried within vans must be capable of being stored and carried in such a way that ensures it is kept separate from the driver and passengers in a contained area to prevent injury to all parties, including rescuers, should the vehicle become involved in a collision. For full details of vehicle fitment and contract requirements, please refer to document entitled “ID 4780127 – Specification”.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 125000.00 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 18
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information: Contract monitoring: the successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in construction and procurement delivery (CPD) for further action. If this occurs and their performance still does not improve to. satisfactory levels within the specified period, this may be considered grounds for termination of the contract at your expense as provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may, in accordance with The Public Contracts Regulations 2015 (as amended), be excluded from future public procurement competitions for a period of up to three years.

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2023-10-02 Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Tender must be valid until:2024-03-30
IV.2.7) Conditions for opening tenders
Date: 2023-10-02 Local time: 15:30

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.4) Procedures for review
VI.4.1) Review body
Official name: The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended. Postal address:
Town: Belfast
Country: United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 (as amended) and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.5) Date of dispatch of this notice:2023-08-30