Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2023/S 000-021451/EN)
Nature of contract: Service contract
Procedure: Not applicable

Modification of a contract/concession during its term
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Procurement and Logistics Service
Postal address: 77 Boucher Crescent
Town: Belfast
Postal code: BT12 6HU
Country: United Kingdom
Email: PDRandOps.Sourcing@hscni.net
Internet address(es):
Main address:
Address of the buyer profile:

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Provision of a Community Equipment Service for the Management of SEHSCT Owned Beds, Mattresses, Hoists and Slings (for South Eastern HSC Trust)

Reference number: 789529
II.1.2) Main CPV code: 85140000
II.1.3) Type of contract: Services
II.2) Description
II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement at the time of conclusion of the contract
Provision of a Community Equipment Service for the Management of SEHSCT Owned Beds, Mattresses, Hoists and Slings.
II.2.7) Duration of the contract,framework agreement,dynamic purchasing system or concession
Duration in months:72
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure
IV.2) Administrative information
IV.2.1) Contract award notice concerning this contract
Notice number in the OJ S:2018/S 090-204410
Section V: Award of contract/concession
Contract No: 789529
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2018-12-23
V.2.2) Information about tenders
V.2.4) Information on value of the contract/lot/concession(at the time of conclusion of the contract;excluding VAT)

Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Official name: Business Services Organisation
Postal address: 77 Boucher Crescent
Town: Belfast
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2023-07-25

Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code: 85140000
VII.1.3) Place of performance
Nuts code:
VII.1.4) Description of the procurement:
Provision of a Community Equipment Service for the Management of SEHSCT Owned Beds, Mattresses, Hoists and Slings (for South Eastern HSC Trust)
VII.1.5) Duration of the contract,framework agreement,dynamic purchasing system or concession
Duration in months:72
VII.1.6) Information on value of the contract/lot/concession(excluding VAT)
VII.2) Information about modifications VII.2.1) Description of the modifications
Nature and extent of the modifications(with indication of possible earlier changes to the contract):
The Contracting Authority wishes to state that it intends to utilise Regulation 72(1)(b)(ii):
‘72.-(1) Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Part in any of the following cases:-
(b)for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority.’
Current Contract (reference 789529) was for an initial 3-year period, with options to extend for up to 36 months, making a total maximum potential contract period of 6 years (as per Contract Award Notice 2018/S 090-204410). The published awarded value was £1,891,980.
The Contract is entering its sixth and final year. A new tender exercise (reference 4919360) is currently underway, due for publication later this year (i.e. 2023). The contract has seen increased cost pressure and activity directly related to the impact of COVID-19 on the Service. The awarded value will not be sufficient to enable the final year of the contract to run within the awarded contract budget.

This modification seeks to amend the awarded value by 50 percent (to £2,837,970) to provide a sufficient contract budget to facilitate the final year of the contract, whilst the new tender exercise is undertaken.
To establish a new or interim provider for the remaining 11 months of Contract, during which time a new tender exercise (ref 4919360) will be carried out, would not be feasible and would lead to duplication of effort and costs.

VII.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not
foresee(Art.43(1)(c) of Directive 2014/23/EU, Art.72(1)(c) of Directive 2014/24/EU, Art.89(1)(c) of Directive 2014/25/EU)
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a
change of contractor:

VII.2.3) Increase in price